Chapter 3.36
TRAVEL EXPENSES

Sections:

3.36.010    Reimbursement for travel expenses.

3.36.020    Reimbursement for use of personal automobile.

3.36.030    Elected officials of Snohomish County.

3.36.035    Payment for elected officials.

3.36.040    Type of vehicle.

3.36.045    Additional policies.

3.36.050    Lobbyist per diem allowance.

3.36.010 Reimbursement for travel expenses.

No elected official, appointive officer or employee of Snohomish county shall be allowed expenses for any business trip outside of the state of Washington, unless prior permission shall have been secured from the county executive: PROVIDED, That prior permission for such expenses by council members and officials and employees responsible to and provided for in the budget of the council shall be secured by a majority of the council. Upon return of the council member, official or employee of the council, a report summarizing such travel shall be provided to the council.

(Added Res. Aug. 19, 1957; Amended Ord. 82-005, § 1, Feb. 1, 1982; Amended Ord. 86-030, April 2, 1986).

3.36.020 Reimbursement for use of personal automobile.

(1) Pursuant to RCW 42.24.090, Snohomish county employees authorized to use personal automobiles for travel on county purposes shall be reimbursed for such use at the rate established pursuant to subsection (2).

(2) The director of the department of budget and finance shall establish a standard mileage rate which shall apply to reimbursement of county employees for use of their personal automobiles for travel on county purposes. The rate shall be initially set to conform to the currently published mileage rate for business travel deductions set by the internal revenue service. The rate shall be revised periodically as the internal revenue service rate is revised so that the county mileage rate is consistent with the published internal revenue service rate. The director of the department of budget and finance shall promptly notify all departments of adjustments to the county mileage rate and shall fix the effective date of each adjustment.

(Res. 80-91, adopted March 24, 1980; § 1 of Res. adopted March 29, 1976; § 1 of Ord. adopted May 13, 1974; Amended Ord. 86-094, September 17, 1986; Amended Ord. 87-132, January 13, 1988; Amended Ord. 89-051, § 1, June 14, 1989; Amended Ord. 90-021, April 4, 1990).

3.36.030 Elected officials of Snohomish County.

(1) Each elected official of Snohomish County designated in subsection (2) of this section, at his or her option, may be assigned a county vehicle for official duties and travel on county business only as authorized by RCW 42.24.090, or may be reimbursed or paid a monthly vehicle allowance for official travel using his or her own vehicle, all as provided in SCC 3.36.035.

(2) Elected officials are the following: county auditor, assessor, clerk, prosecuting attorney, treasurer, county council members and county executive.

(Ord. 80-046 § 2, adopted September 8, 1980; Amended Ord. 91-037, § 1, April 17, 1991, Ord. 02-048, Sept. 25, 2002, Eff date Oct. 10, 2002; Amended by Ord. 13-104, Dec. 11, 2013, Eff date Dec. 26, 2013; Amended by Ord. 14-107, Dec. 17, 2014, Eff date Dec. 29, 2014).

3.36.035 Payment for elected officials.

Payment for vehicle travel by elected officials under SCC 3.36.030(2) shall be made as follows:

(1) If a county vehicle is assigned and used for travel for county purposes, rental on a monthly basis shall be billed against the appropriation and account involved.

(2) In any year for which a monthly vehicle allowance is established by ordinance as provided in this subsection any elected official designated in SCC 3.36.030 using his or her own vehicle for travel for county purposes may be paid a vehicle allowance on a monthly basis of not more than 99 percent of the average monthly ER&R cost for replacement, maintenance, insurance and fuel expenses of a standard size county pool vehicle as determined by the director of facilities management. Such costs shall be reviewed annually by the director and reported to the council on or before October 15th of each year for the following year. The council may by ordinance establish a monthly vehicle allowance in such amount as it determines appropriate, if any. Any elected official designated in SCC 3.36.030 wishing to claim the monthly vehicle allowance or drive a county vehicle as provided above shall inform the finance director. In addition to the monthly vehicle allowance provided herein, any elected official designated in SCC 3.36.030 may claim reimbursement for mileage traveled by personal vehicle outside Snohomish County for county purposes, at the same rate authorized for all other county employees.

(3) Any elected official designated in SCC 3.36.030 using his or her own vehicle for authorized travel for county purposes may elect to be reimbursed at the mileage rate authorized by SCC 3.36.020 upon submission of appropriate voucher forms each month in lieu of automobile assignment or payment of a monthly vehicle allowance.

(Ord. 83-028 § 1, adopted April 22, 1983; Ord. 81-123 § 1, adopted January 13, 1982; Ord. 80-046 § 2, adopted September 8, 1980; Amended Ord. 87-114, December 9, 1987; Amended Ord. 91-037, April 17, 1991; Ord. 02-028, Sept. 25, 2002; Eff date October 10, 2002; Amended by Amended Ord. 09-131, Nov. 23, 2009, Eff date Jan. 1, 2010; Amended by Ord. 12-076, Oct. 10, 2012, Eff date Jan. 1, 2013; Amended by Ord. 13-104, Dec. 11, 2013, Eff date Dec. 26, 2013; Amended by Ord. 14-107, Dec. 17, 2014, Eff date Dec. 29, 2014).

3.36.040 Type of vehicle.

Only private motor vehicles equipped with four or more wheels and fully enclosed bodies shall be used for travel for county purposes. No reimbursement for use of a personal automobile as provided in SCC 3.36.020 shall be paid for the use of any vehicle not so equipped.

(Res. 79-257, adopted September 4, 1979).

3.36.045 Additional policies.

The director of budget and finance may from time to time present additional policies regarding reimbursement for travel for county purposes to the county council for adoption by motion.

(Added Ord. 87-114, December 9, 1987).

3.36.050 Lobbyist per diem allowance.

In lieu of the reimbursement for travel expenses provided by any other section of this chapter, any employee of the county, when assigned to a session of the Washington State legislature as a full-time "lobbyist" as defined in RCW 42.17.020(19), shall receive a per diem allowance for each and every day of the legislative session at a rate equivalent to that authorized by the state director of financial management pursuant to RCW 43.03.050 for members of the Washington State legislature.

(Added Ord. 87-003, § 1, Jan. 21, 1987).