Chapter 3A.04
CLASSIFICATION

Sections:

3A.04.010    Classification plan.

3A.04.020    Class specifications.

3A.04.030    Classification of positions.

3A.04.040    Effect of classification changes on employees.

3A.04.050    Use of class titles.

3A.04.010 Classification plan.

The director shall develop and maintain a classification plan for all positions of employment with the county. Such plan shall be submitted to and approved by the council. The classification plan shall consist of an index of class titles for each class of positions within the classified service arranged by: (1) Broad job categories; (2) Occupational groups within job categories; and (3) Class series within such occupational groups. The director shall administer the plan and may make recommendations to the council for revisions to the plan.

(Added Ord. 84-129, § 2, Nov. 21, 1984).

3A.04.020 Class specifications.

The director shall maintain a class specification for each class of positions. Each class specification shall include the class title, a description of representative duties and responsibilities of positions included in the class, and a statement of the qualifications required and/or desired for positions in the class.

(1) Interpretation of Class Specifications. Class specifications are intended to be a general description of the kinds of positions that are classified to the class as determined by their duties and responsibilities and are not to be construed as prescribing what the duties of any individual position shall be. The class specifications are to be used as a guide by the employing official in assigning, directing and controlling the work of the employees under his/her supervision. The use of specific expressions or illustrations pertaining to the duties, qualifications or other requirements of the class are descriptive only and shall not be construed to exclude others not specifically mentioned which are of a related nature.

(2) Statement of General Qualifications. Qualifications commonly required of all employees such as acceptable physical condition, honesty, sobriety and industry shall be implied as entrance requirements to each class and need not be specifically mentioned in the specifications.

(3) Use in Examination. The class specifications shall be used as the basis for determining the suitability of candidates for employment by supplying information basic to the preparation of qualifying tests and examinations. The specification for any class shall constitute the basis and source of authority for the examination for the class and for the evaluation of the qualifications of applicants.

(Added Ord. 84-129, § 2, Nov. 21, 1984).

3A.04.030 Classification of positions.

Each position in the classified service shall be classified to its appropriate class in accordance with the character, difficulty and responsibility of its designated duties. In determining the class to which any position should be classified, the specification for the class shall be considered as a whole. Consideration shall be given to the general duties, the specific tasks, responsibilities, qualification requirements, and the relationship thereof to other classes, as a composite description of the kind of employment that the class is intended to embrace. The examples of duties set forth in such specifications shall not be construed as all inclusive or restrictive, and an example of a typical task or a combination of two or more examples shall not be taken, without relation to all parts of the specification, as determining that a position should be included within a class.

(1) Classification Studies. From time to time, classification studies may be made of individual positions or groups of positions whenever it is deemed necessary by the director. Such classification studies may be made upon the request of an employing official or an affected employee as provided in subsection (4) of this section.

(2) New Classification. Whenever an employing official desires to create a new position, a notice of such proposed action together with a description of the duties and responsibilities of the proposed position shall be submitted to the director. If the director approves the proposal, he/she may classify such position, subject to the availability of budgeted funds, and shall notify the employing official and the budget office of such classification.

(3) Reclassification. Whenever an employing official makes permanent and substantial changes in the duties and responsibilities of a position, the employing official shall notify the director in writing of such changes within 10 working days of the date of such change. The director shall determine the proper classification for such position and notify the employing official and the budget office of such classification. Reclassifications shall not be implemented unless sufficient funding is available to transfer within the department’s current budget to accommodate any necessary salary adjustments. If sufficient funding is not available, the director shall direct that the affected employee be reassigned duties consistent with the original classification of the position and that the position continue to be classified to the original class.

(4) Classification Review. If an employee believes that his/her position is improperly classified, or if an employing official believes that a position under his/her supervision is improperly classified, the employee or employing official may request that the director review the classification of the position. In such cases, the employee or employing official shall prepare a written request stating the reasons for such review and setting forth arguments in support of it. In cases of an employee generated request, the employee shall provide a copy of the request to the employing official. The director shall review the request and make a written determination regarding the proper classification of the position to the affected employee, employing official and the budget office. The determination of the director shall be final and not subject to the grievance procedure.

(Added Ord. 84-129, § 2, Nov. 21, 1984).

3A.04.040 Effect of classification changes on employees.

Whenever a position is reclassified from one class to another class, the employee will remain in the position with the same benefits and credit for service as the employee had in the position prior to its reclassification, except as follows:

(1) Whenever a position is reclassified from one class to a higher class, the employee will be promoted and continue in the position only if the employee possesses the minimum qualifications for the higher class and thereafter successfully completes a trial service period for the higher class, as provided for in chapter 3A.09 SCC.

(2) Whenever a position is reclassified from one class to a lower class the employee will normally be demoted and remain in the position.

(3) Whenever an employee is ineligible to continue in a reclassified position or is not transferred, promoted or demoted, the employee will be laid off in accordance with the provisions of chapter 3A.10 SCC.

(Added Ord. 84-129, § 2, Nov. 21, 1984; Amended by Ord. 13-070, Oct. 9, 2013, Eff date Oct. 20, 2013).

3A.04.050 Use of class titles.

The class title shall be the official title of every position classified to the class for the purpose of personnel actions and shall be used on all payroll, budget and other official records and reports relating to the position. Any abbreviation or code symbol approved by the director may be used in lieu of the class title to designate the class of a position for official records. Working titles other than the class title may be authorized by the employing official to be used as a designation of a position for purposes of internal administration or in oral or written contact with the public.

(Added Ord. 84-129, § 2, Nov. 21, 1984).