Chapter 5.04
ADMINISTRATION

Sections:

5.04.010    Application.

5.04.020    Emergency suspension of operational standards.

5.04.030    General administration.

5.04.040    Determination of staff positions.

5.04.050    Training.

5.04.060    Records.

5.04.070    Inspections.

5.04.010 Application.

The provisions of chapter 5.04 through chapter 5.14 SCC incorporate corrections standards applicable to all bureau facilities unless otherwise indicated.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.020 Emergency suspension of operational standards.

Nothing in these standards shall be construed to deny the power of the sheriff to temporarily suspend any standard herein prescribed in the event of any emergency which threatens the safety or security of any bureau facility, prisoners, staff, or the public. Only such standards as are directly affected by the emergency may be suspended. The sheriff shall notify the executive and council within three business days of such suspension.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.030 General administration.

(1) The bureau shall develop and maintain an organizational chart and an operations manual of policies and procedures.

(2) Such chart and manual shall be reviewed by each staff member and such review shall be noted by the staff member’s signature prior to assignment.

(3) All bureau policies and procedures shall be reviewed and revised as appropriate on a continuing basis.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.040 Determination of staff positions.

(1) Written job descriptions shall define the responsibilities and designate the qualifications for each staff position.

(2) All bureau staff shall be selected and retained in accordance with county personnel rules and/or other applicable legal requirements. Every effort shall be made to maintain a work force which has an equitable representation by sex, race and age at all levels of employment.

(3) All offers of employment with the corrections bureau are subject to successful completion of a background check (including criminal history) and polygraph examination. In addition, applicants may be required to pass a psychological evaluation, drug testing, and a physical fitness examination consistent with the demands of the position for which an offer of employment has been made.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.050 Training.

(1) The bureau shall provide preservice orientation to each newly hired staff member prior to being assigned to duty, regardless of previous training or experience. Such training may be provided either by existing staff or other qualified persons, and must be verified by a written outline, and shall include, but not necessarily be limited to:

(a) Review and understanding of all policies and procedures relating to assigned job responsibilities, specifically:

(i) Agency organization;

(ii) Admission and release procedures;

(iii) Security and safety procedures;

(iv) Contraband control, definition of, etc.;

(v) Prisoner discipline;

(vi) Medical and mental health procedures;

(vii) Use of force;

(viii) Confidentiality of records pursuant to RCW 70.48.100(2);

(b) Review of the Washington criminal justice system and the current county operational standards as they relate to assigned duties;

(c) Identification and understanding of the function of agencies whose authority may extend to persons in the bureau’s custody;

(d) Appropriate training and qualification in the use of weapons when assigned duties include possession or carrying of a firearm.

(2) All persons directly responsible for the supervision of prisoners shall successfully complete the Washington State Criminal Justice Training Commission basic correctional academy within the first six months of their employment, as required by WAC 139-36-010, unless such training has already been received.

(3) Staff training shall further include such training as required by SCC 5.12.050.

(4) The bureau shall provide at least 20 hours of in-service training to each correctional officer each year for purposes of updating training received at the basic correctional academy

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.060 Records.

The bureau shall establish a records system which shall comply with the requirements of this section.

(1) Confidentiality. All bureau personnel shall be advised of the statutory provisions for confidentiality of records under RCW 70.48.100(2).

(2) Individual Prisoner Records. The information retained in each prisoner’s record shall include, but not be limited to, personal property receipts, infraction reports, reports of disciplinary actions and/or unusual occurrences, and in case of death, disposition of prisoner’s property and remains.

(a) Medical. Health care records shall be maintained separately to the extent necessary to maintain their confidentiality.

(b) Confidentiality of prisoners’ HIV status shall be maintained pursuant to chapters 70.02 and 70.25 RCW and any other applicable statutes which may be enacted subsequent to the effective date of this ordinance.

(c) Prisoner Access. Prisoners shall be permitted reasonable access to their own records or reasonable access to information contained therein. Such access may be limited only on substantial grounds of institutional security.

(d) Transfer. When a prisoner is transferred to another facility, copies of summaries of all health records shall be transferred to the receiving facility, provided that the requirements of SCC 5.12.070 regarding confidentiality are followed. Applicable court orders shall be transferred. Summaries or copies of disciplinary records shall be transferred where such information may serve a substantial governmental interest in the safety or security of the receiving institution or the public.

(4) Population Reports. The bureau shall complete and submit monthly reports on its population, including the work release/special detention facility and home detention participants, to the sheriff.

(5) Register. The bureau shall maintain an accurate register as required by RCW 70.48.100.

(6) Reports on Felony Convictions. The bureau shall report to the office of financial management or its designated agency information on all persons convicted of felonies or incarcerated for noncompliance with a felony sentence who are admitted or released from a bureau facility, as required by RCW 10.98.130. The information transmitted shall include, but not be limited to, the state identification number, whether the reason for admission was felony conviction or noncompliance with a felony sentence and the dates of admission and release.

(7) Infractions and Discipline. The bureau shall maintain a written record of all incidents which result in substantial property damage or bodily harm or serious threat of substantial property damage or bodily harm. Major infraction reports and disciplinary actions under chapter 5.10 SCC shall become part of the prisoner’s record.

(8) Incidents and Emergencies. All serious incidents and emergencies shall be recorded. The term "serious incidents and emergencies" includes, but is not limited to, any death which occurs within a bureau facility, attempted suicides, epidemics, completed escapes, any completed assault upon staff or prisoners, serious fires, flooding or other natural disasters or riots.

(9) Incident Reports. An incident report on any death, completed escape or serious fire shall be submitted to the sheriff, executive, and council. All such incident reports shall be submitted on a monthly basis with the monthly population report. A copy of all incident reports shall be retained by the bureau.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).

5.04.070 Inspections.

All bureau facilities shall be inspected annually by a qualified third party to insure compliance with these standards and applicable federal and state requirements. No more than 18 months shall elapse between such inspections.

(Added Amended Ord. 94-041, May 25, 1994; Amended by Amended Ord. 08-137, Nov. 10, 2008, Eff date Jan. 1, 2009).