Chapter 2.18
CITY CLERK

Sections:

2.18.010    Office created.

2.18.020    Scope of authority – Appointment.

2.18.030    Powers and duties.

2.18.040    Qualifications.

2.18.050    Salary and benefits.

2.18.010 Office created.

There is created for the city the position and office of city clerk. (Ord. 1054 § 1, 2006).

2.18.020 Scope of authority – Appointment.

The position of city clerk is responsible for serving as the custodian of all official city records and documents and as clerk to the city council. The city clerk ensures the preparation and distribution of official notices, and conducts various administrative and analytical assignments related to city organization and operations. The city clerk performs the duties specified by state law for a city clerk in a noncharter code city. The city clerk is appointed by the mayor pursuant to any process approved by the city council. (Ord. 1054 § 1, 2006).

2.18.030 Powers and duties.

The city clerk:

A. Performs the duties specified by state law for a city clerk in a noncharter code city.

B. Manages all activities of the city clerk’s office; evaluates departmental operations and initiates improvements; and confers with and advises subordinate employees concerning the development and installation of new work procedures and policies, and difficult work programs;

C. Serves as clerk to the city council, attends meetings, and assumes full responsibility for the preparation and distribution of the council agenda and minutes of proceedings;

D. Maintains official city records and documents;

E. Provides for the issuance of business licenses, and manages the utility billing process;

F. Serves as secretary to the police and firefighters’ relief and pension board; attends meetings and assumes full responsibility for the preparation of the board’s minutes; and participates in taking and transcribing meeting minutes;

G. The city clerk also validates official documents; oversees the publication of official notices, ordinances and advertisements; and records a variety of documents with other governmental agencies; and receives all petitions for the creation of local improvement districts, gives all required public notices and places all matters upon the agenda for council consideration. (Ord. 1054 § 1, 2006).

2.18.040 Qualifications.

Qualifications of the city clerk include:

A. A high school diploma or GED certificate; and

B. Knowledge of the appropriate laws, rules and regulations related to assigned functions;

C. Knowledge of the methods and practices used in financial and statistical clerical work as required by the position;

D. Ability to conduct research, gather and analyze information, and prepare reports dealing with administrative support activities;

E. Ability to perform responsible clerical work requiring the use of independent judgment and initiative;

F. Ability to read, interpret and explain laws, rules and regulations;

G. Ability to prepare accurate statistical reports and maintain records;

H. Ability to communicate clearly and concisely, orally and in writing;

I. Ability to provide technical or functional supervision to other clerical personnel;

J. Ability to use appropriate independent judgment when working without close supervision;

K. Ability to establish and maintain effective working relations with other city employees;

L. Ability to maintain confidentiality of work as required by the position. (Ord. 1054 § 1, 2006).

2.18.050 Salary and benefits.

The city clerk shall be considered a management position and be considered exempt from Fair Labor Standards Act nonmanagement provisions. The salary and benefit levels shall be established by the city in its annual budget process. (Ord. 1054 § 1, 2006).