Chapter 2.65
CREDIT CARD USE*

Sections:

2.65.010  Definitions.

2.65.020  Issuance, use and control of credit cards.

* Prior legislation: Ord. 8.

2.65.010 Definitions.

As used in this chapter, the term "credit card" means a card or device issued under an arrangement pursuant to which the issuer (credit card company) gives to the card holder (the City) the privilege of obtaining credit from the issuer. (Ord. 30 § 1, 2003).

2.65.020 Issuance, use and control of credit cards.

The City adopts the following system for the issuance, use and control of credit cards by City officials and employees.

A. The finance director is authorized to obtain City credit cards under the following system, which provides for the distribution, authorization, control, credit limits and payment of bills through the use of the credit cards by City officials and employees.

1. Issuance and Use. Credit cards may be issued to the City of Spokane Valley and used by City officials and authorized employees for purchasing goods, supplies and other items from vendors or incurring registration, training or travel expenses in connection with the performance of their duties on behalf of the City.

2. Authorization and Control. Upon authorization from the city manager or designee, City employees may obtain credit cards from the finance director who shall maintain a ledger of the individual receiving the credit card, including the date the card was received. City council members may obtain credit cards from the finance director. The finance director shall implement accounting controls to ensure the proper use of credit cards and credit card funds.

3. Credit Limits. The credit limit shall not exceed $5,000 per card.

4. Payment of Bills. The finance director shall establish a procedure for the prompt payment of all credit card bills on or before the due date.

5. Unauthorized Charges. No official or employee shall use the City-issued credit card for non-City business purposes. No charge(s) shall exceed amounts established and available in the City budget.

6. Cash Advances. Cash advances on credit cards are prohibited.

B. Expenses incident to authorized travel may be charged to a City-issued credit card provided the official or employee returns to the City with credit card receipts in accordance with the City travel policies and procedures. An expense reimbursement form is also desired. If certain credit charges are disallowed as a result of audit or City policy, such charge must be repaid to the City with the City having the right to withhold funds payable to the official or employee up to the amount of the disallowed charge including interest at the rate charged by the credit card company.

C. The city manager is authorized to revoke the use of any charge card issued and immediately require the surrender of the credit card. The city manager may deliver a revocation order to the charge card company with the City not being liable for any future costs incurred after the date of revocation.

D. The city manager is authorized to adopt any additional rules or policies necessary to implement the provisions of the ordinance codified in this section. (Ord. 07-011 § 1, 2007; Ord. 30 § 2, 2003).