Chapter 3.35
CONTRACT AUTHORITY

Sections:

3.35.005    Definitions.

3.35.010    Contract authority.

3.35.050    Rules and policy.

3.35.005 Definitions.

“Change orders and requests for additional work” means a request for additional services where there are changed conditions, a requirement that extra work or service be performed, or such other circumstances that necessitate a modification to the contract. The scope of the work, procurement or service may be modified to serve the best interests of the City. Extra work may be ordered by the city manager in order to accomplish the purpose and intent of the contract with the City.

“City manager” means the city manager or designee. (Ord. 07-004 § 2, 2007).

3.35.010 Contract authority.

A. The city manager is authorized to enter into contracts, contract modifications or change orders without city council approval when the aggregate amount of the contract and all contract amendments or change orders do not exceed $200,000, except as set forth in subsection C of this section.

B. Any contract, contract amendment and/or change order in excess of the city manager’s authority shall require prior approval of the city council.

C. On contracts for which prior city council approval is required and received, the city manager shall have authority to execute any amendments or change orders which, when aggregated, are less than 15 percent of the original contract amount, or up to $200,000, whichever is less.

D. The finance committee of the city council is authorized to approve change orders on short notice that are in excess of the amounts authorized in subsection C of this section, in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the city manager shall provide appropriate information to the city council at its next regular meeting setting forth the factual basis for the action. (Ord. 07-004 § 2, 2007; Ord. 03-072 § 2, 2003).

3.35.050 Rules and policy.

The city manager may develop rules, policies, and procedures to implement this chapter. (Ord. 07-004 § 2, 2007; Ord. 03-072 § 6, 2003).