Title 3
ADMINISTRATION/PERSONNEL

Chapters:

3.01 Ethics

3.05 Rules of the Board

3.07 Policy

3.08 Personnel System

3.10 Repealed

3.12 Purchasing, Contracts, and Bonds

3.16 Employee Suggestion Program

3.20 Repealed

3.30 Repealed

3.31 Repealed

3.32 Procedure for Filling Vacant, Elective, Nonpartisan or Independent County Positions

3.34 Legal Representation for Clallam County Officers and Employees

3.35 Voters’ Pamphlet

Chapter 3.01
ETHICS

Sections:

3.01.010 Purpose.

3.01.020 Definitions.

3.01.030 Code of ethics.

3.01.040 Financial disclosure.

3.01.050 Administration of reports.

3.01.060 Repealed.

3.01.070 Severability.

3.01.080 Effective date.

SOURCE: ADOPTED:

Ord. No. 78, 1977 12/13/77

AMENDED SOURCE: ADOPTED:

Ord. No. 105, 1979 02/20/79

Ord. No. 131, 1981 05/05/81

Ord. No. 132, 1981 05/19/81

Ord. No. 360, 1989 10/24/89

Ord. No. 796, 2006 06/06/06

3.01.010 Purpose.

The Board of Clallam County Commissioners finds and declares that public office is a public trust; that the proper operation of this trust requires that public officials and employees be independent, impartial, and responsible to the people; that government decisions and policy be made in the proper channels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government.

Accordingly, it is the purpose of this chapter to establish ethical standards of conduct for all officials and employees of the County, paid or unpaid; to set forth those acts that are incompatible with such standards; to require disclosure of private financial or other interests in matters affecting the County or affected by County action; and to provide effective means for enforcement thereof.

By establishing a code of ethics and providing for financial disclosure, this chapter should permit County government to better serve the needs and respond to the wishes of all citizens equally.

To effectuate this trust, the following provisions are adopted, and should be liberally construed.

3.01.020 Definitions.

The following words and phrases as used in this chapter shall, unless the context clearly indicates otherwise, have the meanings as follows:

(1) “Business” means any corporation, partnership, sole proprietorship, firm, enterprise, franchise, association, organization, self-employed individual, holding company, joint stock company, receivership, trust, or any legal entity organized for profit.

(2) “Business with which he is associated” means any business in which the person or a member of the person’s immediate family is a director, officer, employee, or holder of stock worth $500 or more at a fair market value, or any business that is a client of the person.

(3) “Compensation” means payment in any form for real or personal property or services of any kind, unless the context requires a narrower meaning.

(4) “Confidential information” means that information which is exempt from public inspection and copying pursuant to RCW 42.17.310, and that information required under CCC 3.01.040(2).

(5) “Elected official” means any person elected at a general or special election to any County office and any person who is appointed to fill a vacant elective County office.

(6) “Gift” means a voluntary transfer of real or personal property of any kind, or the voluntary rendition of services of any kind without consideration of equal or greater value, but not including:

(a) Any informational material which is transferred for the purpose of informing the recipient about matters pertaining to official County business and is not intended to benefit the recipient;

(b) Any symbolic presentation which is not intended to financially benefit the recipient;

(c) Any reasonable hosting, including travel expenses, entertainment, meals, or refreshments furnished in connection with appearances, ceremonies and occasions, reasonably relating to official County business; or

(d) Any honorarium as defined herein.

(7) “Governmental body” means any department, office, commission, council, board, administration, or other establishment in the administrative, legislative or judicial branch of any local, State or Federal government.

(8) “Immediate family” means anyone residing in the person’s household, and spouses and dependents.

(9) “Honoraria” means reimbursement for expenses in connection with speeches, lectures, etc., that could not reasonably be inferred as given to influence the conduct of the official with relation to official matters.

(10) “Person” means an individual, business, union, committee, club, or other entity however constituted, organized or designated.

(11) “Political contribution” means any advance, conveyance, deposit, distribution, transfer of funds or anything of value, loan, payment, pledge, forgiveness or indebtedness, purchase of a ticket to a testimonial or similar fund raising affair, or subscription or money or anything of value, in connection with a political campaign, and any agreement or other obligation to make a political contribution.

(12) “Public official” means any individual who is responsible for taking or recommending official County action.

(13) “Public employee” means any individual who is employed by the County or who receives compensation from the County for services rendered, other than an individual who renders services at public expense by court appointment or as an independent contractor with the County.

3.01.030 Code of ethics.

(1) No public official or public employee shall, except for compensation as provided by law, use his office or any confidential information received thereby for commercial purposes, financial gain, or future employment, for himself, a member of his immediate family, or business with which he is associated.

(2) No person shall offer or give to a public official or public employee or candidate for public office, or members of his immediate family or business with which he is associated, and no public official or public employee or candidate for public office shall solicit or accept anything of value, including a gift, loan, political contribution, award, or promise of future employment or personal benefit based on any agreement that the vote or official action of the public official or public employee or candidate for public office would be determined thereby.

(3) No elected official shall solicit any political contribution from any public official or public employee. No elected official shall accept any political contribution greater than $50 from any public official or public employee; provided, that this subsection shall not apply to contributions by County employees to elected officials when the County employee is a member of the immediate family of the elected official.

(4) No public official or public employee shall use his official influence to assist any person for compensation, other than compensation as provided by law, before a governmental body.

(5) No public official or public employee shall render or agree to render any personal, nonofficial services, in connection with the acquisition by any governmental body of an interest in real or personal property.

(6) No public official or public employee shall share in the compensation received by another as a result of assisting in a transaction with the public official or public employee would be prohibited from rendering under this section.

(7) No former public official or public employee shall:

(a) After his employment has ceased, knowingly act as agent, or attorney for anyone other than Clallam County, in connection with any judicial or other proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest, or other particular matter, involving a specific party or parties, in which Clallam County is a party or has a direct or substantial interest, and in which he participated personally and substantially as an officer or employee, through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, while so employed; provided, that this subsection shall be inapplicable to a particular and identifiable judicial or other proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other matter, if the Board of Clallam County Commissioners determines, pursuant to the procedure of subsection (7)(c) of this section, that there is no prejudice to, or conflict with, the interest of Clallam County; or

(b) Within one year after his employment has ceased, appear personally before any court or department or agency of Clallam County as agent, or attorney for anyone other than Clallam County, in connection with any proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest, or other particular matter involving a specific party or parties, in which Clallam County is a party or has a direct and substantial interest, and which was under his official responsibility as an officer or employee of Clallam County at any time within a period of one year prior to the termination of such responsibility; provided, that this subsection shall be inapplicable to a particular and identifiable judicial or other proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other matter, if the Board of Clallam County Commissioners determines, pursuant to the procedure of subsection (7)(c) of this section, that there is no prejudice to, or conflict with, the interests of Clallam County.

(c) The Board of Clallam County Commissioners, when requested to do so by a former employee, may make a determination of the inapplicability of subsections (7)(a) or (b) of this section to a particular, and identifiable judicial or other proceeding, application, request for a ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other matter. If the Board finds there to be no prejudice to, or conflict with the interests of Clallam County in the facts of the particular request to represent another by a former employee, the Board shall so indicate by a motion and the results of such motion shall be regularly entered upon the minutes of the Board.

(8) No public official or public employee shall use, request, or permit the use of County motor vehicles, equipment, materials, or property, except on the conduct of official business.

(9) No public official or public employee shall use his official influence to gainfully affect the revaluation of any property in which he, his immediate family, or a business with which he is associated has an interest.

(10) No public official or public employee shall intentionally engage in any act in addition to those listed above, which is in conflict with the performance of his official duties.

(11) All public officials and public employees shall bring personal knowledge of any violation of this code of ethics to the attention of the department head, or the Prosecuting Attorney, or the Board of County Commissioners, within 10 days of acquiring such knowledge. Reports of violations shall remain confidential unless the testimony of the person reporting the violation is required in any enforcement action brought under this chapter.

(12) All public officials and public employees may request from the Prosecuting Attorney, and the Prosecuting Attorney may issue a legal opinion on the application of this chapter whenever such application is uncertain.

(13) RCW Title 42 entitled, “Public Officers and Agencies,” as currently enacted or as hereafter amended contains several chapters that contain legal and/or ethical requirements for public officers and agencies. Those chapters of RCW Title 42 that contain requirements applicable to counties including, but not limited to, Chapters 42.20 and 42.23 RCW are hereby adopted by reference. Those chapters of RCW Title 42 that contain requirements applicable specifically to State agencies but not counties including, but not limited to Chapter 42.52 RCW, should be referred to by County officers for guidance in addressing legal and ethical issues associated with public service.

(14) Violators of the code of ethics may be subject to criminal liability to the extent their conduct violates one or more provisions of RCW Title 9A and/or other State or local laws.

3.01.040 Financial disclosure.

(1) All candidates for County elective office, within two weeks of becoming a candidate as defined under RCW 42.17.020, as currently enacted or hereafter amended, and all persons recommended by a party central committee to the Board of Commissioners for appointment to a vacant elective County office, within five days of such recommendation, shall file with the Public Disclosure Commission a Statement of Financial Affairs required under RCW 42.17.240, as enacted or hereafter amended, and commonly referred to as Form F-1, which contains an original signature of the person filing the report. All elected officials on or before April 15th of each year shall file with the Public Disclosure Commission a report as required under RCW 42.17.240, as currently enacted or hereafter amended.

(2) Within two weeks of becoming a candidate as defined under RCW 42.17.020 and consistent with the form requirements of Chapter 390-16 WAC, all candidates for County elective office shall file a Candidate Registration Form, commonly referred to as a C-1. The C-1 containing the signature of the person filing the report shall be filed with the Public Disclosure Commission and a copy filed with the County Auditor.

3.01.050 Administration of reports.

Reports required to be filed under CCC 3.01.040(1) and (2) are available online at www.pdc.wa.gov or by contacting the Public Disclosure Commission. The County Auditor shall assist in providing contact information upon request and shall:

(1) Accept and file any required or voluntarily supplied Public Disclosure Forms;

(2) Make statements and reports filed available during regular office hours for public inspection and copying upon written and signed request, and make copying facilities available at a charge not to exceed actual cost;

(3) Compile and maintain an index of all reports and statements filed to facilitate public access to such reports and statements;

(4) Preserve statements and reports filed for a period of five years from the date of receipt;

(5) Cooperate with any requests for information by the Public Disclosure Commission.

3.01.060 Enforcement and penalties.

Repealed by Ord. 796, 2006.

3.01.070 Severability.

If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being hereby expressly declared that this chapter and each section, subsection, paragraph, sentence, clause and phrase thereof would have been adopted irrespective of the fact that any one or more other sections, subsections, paragraphs, sentences, clauses, or phrases be declared invalid or unconstitutional.

3.01.080 Effective date.

This chapter shall take effect 60 days after adoption.

Chapter 3.05
RULES OF THE BOARD

Sections:

3.05.010 Quorum.

3.05.020 Meetings.

3.05.030 Special meetings.

3.05.040 Emergency meetings.

3.05.050 Meetings outside the regular meeting place.

3.05.060 Officers of the Board.

3.05.070 Clerk of the Board.

3.05.075 Motions, seconds, and voting.

3.05.080 Postponement of action.

3.05.090 Pro-tem Commissioner.

3.05.100 Agendas.

3.05.110 Records of the Board.

3.05.120 Procedure manual.

SOURCE:                ADOPTED:

Ord. No. 79, 1977    12/13/77

AMENDED SOURCE:                ADOPTED:

Ord. No. 107, 1979    05/07/79

Ord. No. 718, 2002    03/12/02

3.05.010 Quorum.

A quorum of the Board of Clallam County Commissioners shall consist of two (2) elected or appointed County Commissioners; provided, that in circumstances when these rules provide for the appointment of a pro-tem Commissioner, a quorum shall consist of two (2) elected, appointed, or pro-tem Commissioners.

3.05.020 Meetings.

In addition to regular meetings provided for in RCW 36.32.080, commencing on the first Monday of January, April, July, and October, regular meetings are adjourned to Tuesday of every week unless it is a holiday then the regular meeting of that week shall be scheduled for another day or cancelled. Nothing in this section shall prohibit the Board of County Commissioners from adjourning Tuesday meetings from time to time or from calling special meetings in accordance with notice requirements of law (Chapter 42.30 RCW).

Regular meetings of the Board of Clallam County Commissioners are held at 10:00 a.m. in the Commissioners’ Meeting Room of the Clallam County Courthouse, 223 East Fourth Street, Port Angeles, Washington. Board members may participate in regular meetings via conference call or videoconference. The Board may hold continued meetings in accordance with requirements of the law. All Board meetings shall be open to the public. However, the Board may retire to executive session by majority vote and in compliance with the law (Chapter 42.23 RCW and RCW 42.30.110).

On the Monday prior to the regular meeting of the Board, or at other times as may be announced, a continued meeting may be held. This meeting is considered a “work session,” wherein the Board is briefed by staff and discussions may occur with other agencies. These are generally not decision-making meetings, however, occasionally an action is taken.

The Board may conduct continued meetings in the evening at which time citizens may address the Board with items of concern.

3.05.030 Special meetings.

A special meeting may be called at any time by the Chair of the Board (RCW 42.30.080) or by a majority of the members of the Board by providing written notice to each member of the Board, to each local newspaper of general circulation, and to each local radio or television station that has a written request on file with the governing body to be notified of special meetings.

Notice of the special meeting must be provided at least twenty-four (24) hours before the time of the meeting as specified in the notice and, in addition, shall be posted at the entrance to the meeting room. The notice shall specify the time and place of the special meeting and the business to be transacted. Final action shall not be taken on any other matter at such meeting.

3.05.040 Emergency meetings.

The notice required for special meetings may be waived in the event it is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements would make it impractical and increase the likelihood of injury or damage.

3.05.050 Meetings outside the regular meeting place.

The Board may schedule regular, continued, or special meetings at locations outside the regular meeting place, subject to provisions of the Open Public Meetings Act (Chapter 42.30 RCW).

3.05.060 Officers of the Board.

The elected officers of the Board are the Chair and Vice Chair. At their first regular meeting of the calendar year, the Board of Clallam County Commissioners shall select one of its number to preside at its meetings as Chair of the Board. In the event of a vacancy in the office of the Chair for any reason, including succession, the position shall be filled by the Vice Chair and the election of a replacement for the Vice Chair shall be held to serve the unexpired portion of the term. The Vice Chair will serve as Chair when the Chair is unable to serve.

The Chair shall sign all documents requiring the signature of the Board, and the Chair’s signature, shall be as legal and binding as if all members had affixed their names, provided the signature is authorized by the Board. In case the Chair is absent at any meeting of the Board, all documents requiring the signature of the Board shall be signed by the Vice Chair.

3.05.070 Clerk of the Board.

The Board of Clallam County Commissioners shall appoint, by resolution, a Clerk who shall attend its meetings and keep a record of its proceedings. The Board may appoint an alternate person to act as Clerk when the appointed Clerk is unable to attend meetings.

3.05.075 Motions, seconds, and voting.

Any member of the Board, including the Chair and Vice Chair may make motions and/or second the motions of other members and vote on matters before the Board. Any member may disqualify themselves if they have a conflict of interest or believe participation in a Board action may raise issues of appearance of fairness.

3.05.080 Postponement of action.

When only two (2) members of the Board are present at a meeting of the Board, and a division takes place on any question, the matter under consideration shall be postponed until the next regular meeting.

3.05.090 Pro-tem Commissioner.

(1) In the event that no decision can be reached by the Board on a specific item due to self-disqualification of an elected or appointed Commissioner(s), the Board may, by majority vote at the request of the disqualified Commissioner(s), appoint a pro-tem Commissioner(s), to replace the disqualified Commissioner(s). One of the votes for the pro-tem Commissioner must be the vote of the elected or appointed Commissioner who has disqualified himself.

(2) The pro-tem Commissioner shall be qualified to serve as a Commissioner, shall be a resident of the district of the Commissioner he replaces, and shall take the oath of office of Commissioner before serving as such.

(3) No County employee, except elected officials, may serve as a pro-tem Commissioner.

(4) The resolution appointing the pro-tem Commissioner shall specify the authority delegated to them, in terms of specific decisions or acts, and their authority shall be limited as stated by the resolution. The elected or appointed Commissioner shall continue to perform all other duties of his office, except those specifically delegated to the pro-tem Commissioner.

(5) The disqualified Commissioner and the pro-tem Commissioner shall each prepare and file with the Clerk of the Board prior to action upon the specific item which causes the disqualification, an affidavit stating that they have not discussed the merits of the matter with each other. The disqualified Commissioner shall also affirm there is no conflict of interest or appearance of fairness problem which requires disqualification and shall state the conflict of interest or appearance of fairness problem.

3.05.100 Agendas.

Agendas for regular meetings of the Board of County Commissioners shall be available to the public no later than the working day prior to the meeting.

Agendas for adjourned or continued meetings of the Board of County Commissioners shall be available to the public no later than the working day prior to the meeting.

Additions or modifications to the agenda may be made by majority vote of the Board at any time during the regular meeting.

3.05.110 Records of the Board.

All records of the Board, except those which are not public records within the terms of RCW 42.17.310, as enacted or hereafter amended, shall be available for public inspection at the office of the Commissioners during regular working hours.

3.05.120 Procedure manual.

Within one year of the effective date of this ordinance, the Board shall prepare and adopt by resolution procedures to be followed by the Board in the handling of recurring matters before the Board. This manual shall be available to the public at a reasonable cost.

Chapter 3.07
POLICY

Sections:

3.07.010 Purpose.

3.07.020 Applicability.

3.07.030 Development and organization.

3.07.040 Administrative policies adopted after public hearing.

3.07.050 Administrative policies adopted by reference.

3.07.060 Implementation.

3.07.080 Severability.

3.07.090 Effective date.

SOURCE: ADOPTED:

Ord. No. 159, 1982 03/09/82

AMENDED SOURCE: ADOPTED:

Ord. No. 752, 2004 07/13/04

3.07.010 Purpose.

The Board of Clallam County Commissioners (Board) finds that the effectiveness of County policies would be improved by: (1) requiring that policy resolutions of the Board and other County policy-making bodies be maintained in a well-organized and accessible fashion; (2) requiring notice and public hearing prior to the adoption of administrative policies; (3) adopting the County’s administrative policies by reference; and (4) requiring County officials to follow policies adopted after public hearing.

3.07.020 Applicability.

This chapter shall apply to all County officials and employees. For purposes of this chapter, County officials include elected officials, appointed department heads, and the County administrator.

3.07.030 Development and organization.

(1) The County Administrator shall cause to be developed and recommend policies and procedures for the efficient and effective operation of County functions and services. Adopted policies and procedures shall be organized by the County Administrator and known as the County administrative policies. The County Administrator shall make the County’s administrative policies accessible to the public, except those policies and procedures detailing emergency procedures for County employees that, if released, may impair vital governmental interests and functions shall be maintained separately and not made accessible to the public. Requests for opportunities to inspect or copy sensitive policies and procedures shall be discussed with the Prosecuting Attorney to determine what portion, if any, may be withheld from disclosure.

(2) The Clerk or Secretary of any other County policy-making body subject to this chapter shall maintain all policy resolutions in a well-organized, up-to-date, and accessible fashion so that County officials have ready access to them.

3.07.040 Administrative policies adopted after public hearing.

County administrative policies and procedures shall be adopted by resolution at regular public meetings of the Board after public hearing. Notice shall be published in the County legal newspaper at least ten (10) days prior to the hearing.

3.07.050 Administrative policies adopted by reference.

The County policies and procedures contained in the County administrative policies, now or as hereinafter amended, are adopted as a part of this chapter by reference.

3.07.060 Implementation.

(1) All County officials shall be aware of County administrative policies and shall adhere to and enforce said policies in the operation of their departments.

(2) County officials may use their best judgment in not following County administrative policies in emergency situations when there is insufficient time for rescinding or amending the applicable policy; provided, that the County official will report to the Board in writing as soon as possible explaining the nature of the emergency situation, the action taken in contravention of the applicable resolution, and the reasons therefor.

3.07.080 Severability.

If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being hereby expressly declared that this chapter and each section, subsection, paragraph, sentence, clause and phrase thereof would have been adopted irrespective of the fact that any one or more other sections, subsections, paragraphs, sentences, clauses or phrase be declared invalid or unconstitutional.

3.07.090 Effective date.

This chapter shall take effect ten (10) days after adoption.

Chapter 3.08
PERSONNEL SYSTEM

Sections:

3.08.010 Purpose.

3.08.020 Applicability.

3.08.030 Exemption for elected official’s deputy.

3.08.040 Definitions.

3.08.050 Personnel administration – Personnel policies and procedures.

3.08.060 Severability.

SOURCE: ADOPTED:

Ord. No. 80, 1977 12/13/77

AMENDED SOURCE: ADOPTED:

Ord. No. 130, 1981 03/10/81

Ord. No. 156, 1981 12/22/81

Ord. No. 730, 2002 11/19/02

Ord. No. 793, 2006 04/11/06

3.08.010 Purpose.

The purpose of this chapter is to establish and maintain a personnel system that provides for career service by assuring that recruitment, selection, promotion, retention and separation of County employees is based on merit and fitness.

In order to administer the personnel system, the Commissioners shall establish and maintain a Human Resources Department to oversee the personnel and risk management functions of the County.

The specific objectives of the personnel system shall include, but not be limited to the following:

(1) Recruitment, selection and promotion of employees based on ability, knowledge and skills, within the spirit of equal employment opportunity and affirmative action;

(2) Ensure that positions are placed in the appropriate classification with positions of same or similar duties and responsibilities requiring the same or similar recruitment and selection criteria;

(3) Ensure that compensation remains competitive with other public and private employers in the appropriate labor market;

(4) Ensure fair treatment of applicants and employees in selection, promotion, training and all other aspects of personnel administration, in accordance with the nondiscrimination principles of the Clallam County Home Rule Charter, Article X, Section 10.30 and the law;

(5) Train employees to ensure high quality performance;

(6) Retain employees on the basis of the adequacy of their performance, correct inadequate performance, and separate employees whose inadequate performance cannot be corrected; and

(7) Ensure that employees are provided a fair treatment process for orderly disposition of problems and complaints.

3.08.020 Applicability.

The personnel system herein defined shall only apply to the classified service unless specific reference is made to the unclassified service.

3.08.030 Exemption for elected official’s deputy.

(1) Each elected County Official shall designate, in accordance with County’s Administrative Policies, one position in his/her office, which shall be either a first deputy or administrative assistant, and which shall be exempt from the personnel system.

(2) Such positions shall be designated as charter exempt in the County’s Administrative Policies. Changes shall be approved by the Board of Commissioners in accordance with procedures for policy changes.

(3) If a person in a position so designated under the terms of this section shall leave the County employ during a calendar year, then the elected County Official shall designate such deputy’s successor.

3.08.040 Definitions.

The following words and phrases as used in this chapter shall, unless the context clearly indicates otherwise, have the meanings as follows:

(1) “Board” means the Board of Clallam County Commissioners.

(2) “Career service” means a system of uniform employment practices based on a collection of personnel policies and procedures as defined in this chapter that include a multilevel merit-based salary system, and defines both entry level and promotional positions that are based on stated qualifications, merit, and fitness.

(3) “Class” means positions which are sufficiently alike with respect to duties and responsibilities to warrant the use of the same class title, qualification requirements, examinations, and pay grades.

(4) “Classified service” means all positions in County employ except those included under “unclassified service” as defined herein.

(5) “Director” means the Human Resources Director for Clallam County.

(6) “Manager” means an elected official or department head.

(7) “Personnel policies and procedures” means rules and regulations for administering the personnel system, including sections on employee selection, classification, salary administration, employee development, performance improvement system, disciplinary action, termination, grievance procedures, benefits administration, and personnel records management.

(8) “Position description” means a statement of duties required of the individual positions that compose a classification, providing information about position duties, responsibilities, skills, and relationships with other positions.

(9) “Regular full-time employee” means an employee who is not serving a probationary period, and who is employed on a permanent, annual basis, requiring work on a regular schedule of at least 35 hours per week.

(10) “Supervisor” means a position in the classified or unclassified service with the responsibilities and authority as set forth under CCC 3.08.050(4).

(11) “Unclassified service” means all positions in the County employ which are filled by:

(a) Temporary and contract employees;

(b) Volunteers, including members of boards and commissions appointed by the Board of Commissioners;

(c) Elected County officers and one other person in their office who shall be either the first deputy or administrative assistant as designated by such officer or by the Board, pursuant to CCC 3.08.030; and

(d) All reserve employees unless regularly employed, and such other employees as may be designated by State or Federal law or regulation.

3.08.050 Personnel administration – Personnel policies and procedures.

(1) The Board of County Commissioners through delegation to the County Administrator and the Human Resources Director shall have the final responsibility and authority in all matters affecting personnel administration.

(2) The Board of County Commissioners shall adopt comprehensive personnel policies and procedures that apply to all elected officials, appointed department heads and employees of the County, and to volunteers as appropriate. The personnel policies and procedures adopted by the Board shall include, but not be limited to, provisions for classification and reclassification, position descriptions, salary administration, personnel recruitment, selection, retention, employee development and training, performance, evaluation, discipline and termination. Such policies and procedures shall also include provisions outlining the authority and responsibilities for the supervision of personnel and administration of personnel policies of elected officials, department heads, managers, supervisors, and employees. The policies and procedures shall include provisions for the fair treatment of all employees and a process to allow employees to report unfair treatment, harassment, and/or grievances and have such matters impartially investigated and resolved in a timely and consistent manner.

(3) The County Administrator shall have the responsibility and authority for the overall administration of the personnel function through delegation to the Human Resources Director, elected officials, and department heads. The Administrator shall approve all appointments and classifications including changes.

(4) The Human Resources Director shall have the responsibility and authority to:

(a) Prepare and recommend to the Board for approval personnel policies and procedures that are responsive to the needs of management, or as required by the provisions of law;

(b) Administer the personnel policies and procedures after adoption by the Board;

(c) Administer the provisions of the labor contracts;

(d) Establish and maintain the official record of all employees in the County service;

(e) Administer the classification and compensation system including, but not limited to, day-to-day maintenance and reclassification review for implementation recommendation to the County Administrator;

(f) Negotiate labor contracts and authorize tentative agreements subject to the ratification of the Board;

(g) Administer the County’s risk and insurance management programs.

3.08.060 Severability.

If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being herein expressly declared that this chapter and each section, subsection, paragraph, sentence, clause and phrase thereof would have been adopted irrespective of the fact that any one or more other sections, subsections, paragraphs, sentences, clauses, or phrases be declared invalid or unconstitutional.

Chapter 3.10
EMPLOYMENT RESTRICTIONS

SOURCE: ADOPTED:

Ord. No. 67, 1976 02/26/76

AMENDED SOURCE: ADOPTED:

Ord. No. 150, 1981 09/22/81

REPEALED: ADOPTED:

Ord. No. 744, 2003 09/02/03

Chapter 3.12
PURCHASING, CONTRACTS, AND BONDS

Sections:

3.12.010 Definitions.

3.12.020 Exemptions.

3.12.030 Provisions mandatory.

3.12.040 Multiyear contracts authorized.

3.12.050 Purchases under $25,000.

3.12.060 Formal purchasing procedures.

3.12.070 Awarding of bids/lowest responsible bidder.

3.12.080 Single source vendors.

3.12.090 Specifications.

3.12.100 Dollar limit adjustments.

3.12.110 Small works roster – Public works.

3.12.120 Bid deposit.

3.12.130 Contractor’s bond.

3.12.140 Contract execution.

3.12.150 Bond sale procedures.

3.12.160 Subdivisions prohibited.

3.12.170 Insurance and official bonds.

3.12.180 Policies authorized.

3.12.190 Architects and engineers.

3.12.200 Electronic data processing and telecommunications systems.

3.12.210 Emergencies.

3.12.220 Cooperative purchasing.

3.12.230 Intergovernmental purchases.

3.12.240 State law.

3.12.250 Repealer.

3.12.260 Severability.

3.12.270 Effective date.

SOURCE: ADOPTED:

Ord. No. 76, 1977 11/23/77

AMENDED SOURCE: ADOPTED:

Ord. No. 165, 1982 08/24/82

Ord. No. 226, 1984 04/24/84

Ord. No. 355, 1989 09/26/89

Ord. No. 441, 1991 12/17/91

Ord. No. 562, 1995 02/21/95

Ord. No. 695, 2000 08/01/00

Ord. No. 770, 2005 02/22/05

3.12.010 Definitions.

For purposes of this chapter, the following terms, phrases, words, and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and vice versa.

(1) “Agency” means any department, agency, commission, bureau, or other unit in the county government using supplies or procuring contractual services as provided for in this chapter.

(2) “County” means the County of Clallam.

(3) “Board” means the Board of Clallam County Commissioners.

(4) “County Official” means elected officials, the County Administrator, Department Heads, and County Road Engineer appointed by the Board of County Commissioners, or their designees.

(5) “Purchase” means, in addition to acquisition of an ownership interest of goods, materials, supplies and equipment, the lease or rental of such property, those services identified by the Board by policy or required to be bid by State law and contracting for public works.

(6) “Supplies” means goods, supplies, materials, and equipment.

(7) “Purchase price” means the cost of the item or service, taxes, shipping, and all other fees.

(8) “Public work” means those projects contemplated by RCW Title 39.

3.12.020 Exemptions.

The following are exempt from the bidding provisions of this chapter:

(1) Services except as otherwise provided by the Board by policy and those services required to be bid by State law;

(2) The purchase of insurance and bonds;

(3) Those purchases of goods, materials, supplies, and equipment to be made at a public or private auction where the items can be obtained at a competitive price.

3.12.030 Provisions mandatory.

Except as provided herein, it shall be unlawful for any County Official to make any purchase within the scope of this chapter contrary to the provisions thereof and any such purchase shall be ultra vires and the County shall not be bound thereby unless so approved by the Board.

3.12.040 Multiyear contracts authorized.

In no event shall contracts for purchases exceed five (5) years in length. Contracts which are let for a term less than five (5) years may be extended, for a total period not to exceed five (5) years, without the necessity of complying with the bid solicitation processes contained therein, but only if the additional years were requested to be bid in the bid specifications.

3.12.050 Purchases under $25,000.

(1) All purchases estimated to have a purchase price in an amount less than $2,500, and public works estimated to involve less than $10,000, may be made without observing a bid solicitation process. It is the intent of this chapter that County Officials have flexibility and discretion for the expenditure of funds for minor purchases and public works.

(2) For all purchases estimated to have a purchase price in an amount between $2,500 and $25,000 inclusive, the County Official shall secure written bids from at least three (3) different vendors whenever possible to assure that a competitive price is established and for awarding the contract for the purchase to the lowest responsible bidder. The solicitation of bids may be made by telephone, mail, electronic facsimile, or electronic mail. Bids shall be in writing, which includes prices published by vendors such as catalogs and/or advertisements, electronic facsimile, and electronic mail.

Immediately after the award is made, the solicitation and written bids shall be recorded in the records of the office or department, open to public inspection and made available by telephone inquiry.

A copy of the record or written bid shall be attached to the voucher submitted to the County Auditor for payment, along with a copy of any contract, invoice, or purchase order and shall clearly identify that the purchase was made pursuant to this section. Alternatively, the Board may establish procedures for the recording of bids and/or indexing of contracts.

(3) At least twice each year, the Clerk of the Board shall publish in the County’s legal newspaper a notice of the existence of vendor lists and shall solicit the names of vendors for the lists. For purchases, solicitations for bids shall be made to those on the vendor lists. Nothing herein shall preclude the direct solicitation of bids from vendors not on the vendor list in addition to the use of the vendor lists.

(4) A list of the contracts awarded or purchases made pursuant to subsection (2) of this section shall be posted at least once every two (2) months by the Auditor upon information provided by County Officials. The list shall contain the name of the vendor awarded the contract or purchase, the amount of the contract or purchase, a brief description of the items purchased, the date of award, and the location where the bids for these contracts or purchases are available for public inspection.

3.12.060 Formal purchasing procedures.

(1) For all purchases estimated to have a purchase price in an amount in excess of $25,000 or $10,000 for public works, sealed bids shall be solicited by notice published at least one time each week for two (2) consecutive weeks in the legal newspaper for the County. The first publication shall occur at least thirteen (13) calendar days prior to the last date upon which bids will be received and the latest publication shall occur at least five (5) calendar days prior to bid opening.

(2) For purchases hereunder, it shall be the duty of each County Official to implement those provisions by:

(a) Preparing specifications, quantity requirements, and bid forms and initiating the requested bid procedures;

(b) Preparing advertisements and calls for bids for Board consideration establishing:

(i) The date, hour, and manner of bid acceptance and the time after which bids will not be received;

(ii) The character of the work to be done, or the materials, supplies, equipment or services to be purchased; and

(iii) Where the specifications may be seen or obtained.

(c) Filing a copy of bid specifications with the Clerk of the Board and providing copies of bid documents for vendors;

(d) Ensuring the Clerk of the Board receives and holds bids for the Board until time of opening. Bids shall be submitted sealed to the Clerk of the Board and shall be identified as bids on the envelopes and shall further identify the project for which the bid or qualification is submitted and the bid opening date. Bids shall be opened and read in public at a meeting of the Board at the time and place stated in the public notices;

(e) Tabulating, evaluating, and submitting recommendations of award, and preparing and transmitting notification of award to successful bidders upon approval of the Board;

(f) Maintaining records on bid solicitation and submissions, and the contractor’s performance of its contract responsibilities.

(3) No bids shall be submitted by electronic facsimile or electronic mail.

(4) Nothing herein shall be construed to apply to public works projects subject to the small works roster.

3.12.070 Awarding of bids/lowest responsible bidder.

(1) Contracts may be awarded to the lowest responsible bidder or any or all bids may be rejected for good cause after bid opening, and further calls for bids may be made in the same manner as the original call. Immaterial irregularities in bid proposals may be waived. Timely receipt of bids by the Clerk of the Board is deemed material and bids not received by the Clerk of the Board by the time specified shall not be considered by the Board. When determining “lowest responsible bidder,” in addition to price, the following shall be considered:

(a) The ability, capacity, and skill of the bidder to perform the contract;

(b) Whether the bidder can perform the contract promptly, or within the time specified, without delay or interference;

(c) The bidder’s ability to perform the contract in a manner that is conducive to the prudent use of energy and natural resources;

(d) The quality of performance of previous contracts with the County or with other contractees;

(e) The sufficiency of financial resources. If it is known that a contractor is in default on the payment of taxes or other public monies due the County, State, or Federal government it shall not have its bid accepted;

(f) The quality, availability, and adaptability of the supplies or contractual services to the particular use required;

(g) The ability of the bidder to provide future maintenance and service for the subject of the contract;

(h) The number and scope of conditions attached to the bid;

(i) The contractor’s character, integrity, judgment, and reputation in the community and industry.

(2) When bids are not rejected and a contract is not awarded to the lowest bidder, a full and complete statement of the reasons therefor shall be prepared by the County Official and retained with any other papers relating to the transaction.

(3) If two (2) or more lowest responsible bids are essentially equivalent in quality, cost, and ability to perform, the contract shall be awarded to one of the lowest responsible bidders by drawing lots in public view.

(4) “Good cause” as used in subsection (1) of this section means, but is not limited to:

(a) Unavailable, inadequate, ambiguous specifications, terms, conditions, or requirements were cited in the solicitation;

(b) Specifications, terms, conditions, or requirements have been revised;

(c) The supplies or services being contracted for are no longer required;

(d) The solicitation did not provide for consideration of all factors of cost to the agency;

(e) Bids received indicate that the needs of the agency can be satisfied by a less expensive article differing from that for which the bids were solicited;

(f) All otherwise acceptable bids received are at unreasonable prices or only one bid is received and the agency cannot determine the reasonableness of the bid price;

(g) No responsive bid has been received from a responsible bidder; or

(h) The bid process was not fair or equitable.

(5) Negotiations can be entered into exclusively with the lowest responsible bidder in order to determine if the lowest responsible bid may be improved. This negotiation opportunity shall not be used to permit a bidder to change a nonresponsive bid into a responsive bid.

(6) A low bidder who claims error and fails to enter into a contract is prohibited from bidding on the same purchase or project if a second or subsequent call for bids is made for the purchase or project.

3.12.080 Single source vendors.

(1) Solicitation of bids may be dispensed with where the purchases are clearly and legitimately limited to a single source of supply or which involve special facilities or market conditions. Terms may be established by direct negotiation.

(2) Any contract let under the provisions of this chapter shall be supported by a report setting forth the factual basis for not soliciting bids which report shall be open to public inspection.

(3) Used goods, materials, supplies, or equipment may be purchased under this section due to the uniqueness of the condition, features, and wear and tear of the item.

3.12.090 Specifications.

(1) Unless otherwise specifically provided in the bid specifications, reference to any goods, materials, supplies, or equipment by trade name, make, or catalog number shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. All bids that offer a different trade name, make, or catalog number shall state whether the item offered is equal to the specification or an alternate and shall supply literature, if available, along with the bid. Bid specifications shall include a summary of this section. The County Official soliciting the bid shall determine whether the item is equal or alternate and such determination is final.

(2) In the event of discrepancies or omissions in the bid specifications, or ambiguity as to their meaning, the bidder shall immediately notify the County Official soliciting the bid who may issue written instructions and/or addenda and provide copies thereof to all those prospective bidders to whom specifications have been provided. Oral representations shall not be made and bidders shall not rely upon them except when made in a pre-bid conference that all prospective bidders may attend.

(3) Options to be exercised by the County to extend the term of a contract or increase the quantity of the goods, materials, supplies, equipment, or services to be purchased shall, if desired, be included in the specifications.

3.12.100 Dollar limit adjustments.

The dollar limits set forth in this chapter shall be adjusted automatically to reflect changes in limits established by the State Legislature in RCW 36.32.245, 36.32.250, and 39.04.155, as now or hereafter amended, and those limits are incorporated herein by reference as if fully set forth.

3.12.110 Small works roster – Public works.

(1) A small works roster shall be maintained for public work projects and shall be comprised of all contractors requesting inclusion and who are, where required by law, properly licensed or registered to perform work in the State of Washington. Whenever possible, participation by women and minority contractors shall be actively solicited. Bids provided in response to a solicitation hereunder shall be in writing and may include prices published by vendors such as catalogs and advertisements, electronic facsimile, and electronic mail.

(2) At least once a year, a notice of the existence of the roster shall be published in a newspaper of general circulation and names of contractors shall be solicited for the roster. In addition, responsible contractors may be added to the roster at any time they submit a written request and necessary records. As a condition of being placed on the roster, eligible contractors shall complete forms prescribed by the County and file information and certifications as determined by the County.

(3) The solicitation of bids may be made by telephone, mail, electronic facsimile, or electronic mail. Solicitations for bids shall include the date, hour and manner of bid submissions, the time after which bids will not be received, and an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included in the solicitation. Immediately after the award is made, the bids shall be recorded in the records of the office or department, open to public inspection, and made available by telephone inquiry. A copy of the record or written bid shall be attached to the voucher submitted to the County Auditor for payment, along with a copy of any contract, invoice, or purchase order and shall clearly identify that the purchase was made pursuant to this chapter.

(4) Whenever projects are done by contract for which the estimated cost is greater than $10,000 but less than $200,000, in lieu of utilizing formal bid procedures, proposals from appropriate contractors on the small works roster may be invited. Whenever possible, not less than five (5) separate appropriate contractors shall be requested to submit proposals on any individual contract. Solicitations may be invited from all appropriate contractors. However, if the estimated cost of the work is from $100,000 to $200,000, contractors not contacted by the County shall be notified that bids on the work are being sought. Such notice to the remaining contractors may be made by:

(a) Publishing notice in a legal newspaper in general circulation in the area where the work is being done;

(b) Notice by first class mail; or

(c) Notice by electronic facsimile or electronic mail.

(5) Whenever public works projects are done by contract for which the estimated cost is greater than $10,000 but less than $35,000, in lieu of utilizing the procedures contained in subsection (4) of this section bids may be solicited from a minimum of three (3) contractors on the small works roster. A list of contractors contacted for projects and the contracts awarded during the previous twenty-four (24) months under this subsection shall be maintained including the name of the contractor, the contractor’s registration number, the amount of the contract, a brief description of the type of work performed, and the date of contract award.

(6) Once a contractor on the small works roster has been offered an opportunity to submit a proposal, that contractor shall not be offered another opportunity on any contract until all other appropriate contractors, including minority and women contractors, have been afforded an opportunity to submit a proposal on a contract.

(7) When considering awarding a public work contract under this section, the contract shall be awarded or bids rejected in conformance with the process set forth in CCC 3.12.070, except insofar as inconsistent with the provisions herein.

(8) A list of the contracts awarded hereunder, except for limited public works projects, shall be posted at least once every year. The list shall contain the name of the vendor awarded the contract, the amount of the contract, a brief description of the items purchased, the date of award, and the location where the bids for these contracts are available for public inspection.

(9) Every effort shall be made to equitably distribute the available work among all contractors on the roster so that no contractor or contractors are favored.

3.12.120 Bid deposit.

(1) In addition to those bids requiring a deposit pursuant to State law, the County may require a bid deposit in an amount not less than five (5) percent of the total bid for purchases made hereunder. If required, such requirement shall be included in the bid specifications.

(2) Bid deposits shall be in one or more of the same forms authorized by State law for public works contracts.

(3) If the bidder to whom a contract is awarded fails to enter into a contract consistent with the bid proposal or fails to furnish a required contractor’s bond, within ten (10) days after the notice of award, the bid deposit may be forfeited to the County and the contract may be awarded to the next lowest responsible bidder. Furthermore, a low bidder who claims error and fails to enter into a contract is prohibited from bidding on the same purchase or public work if a second or subsequent call for bids is made for the purchase or public work.

(4) Bid deposits may be returned, except for the apparent three (3) lowest responsible bidders, at any time after bid opening.

(5) The bid deposits of all unsuccessful bidders shall be returned after the contract is awarded, the contract is executed by the successful bidder, and the contractor’s bond is furnished and accepted by the County.

3.12.130 Contractor’s bond.

All performance and payment bonds provided pursuant to State law shall be issued by a surety company as surety who must agree to be bound by the laws of the State of Washington and subject to its jurisdiction. No bonds issued by individual sureties shall be accepted. Bonds shall be in a form consistent with State law.

3.12.140 Contract execution.

(1) The Board shall execute any contract, but may, by policy, delegate signing authority to County Officials, excluding their designees, for any such contracts and/or change orders hereunder. Notwithstanding a delegation of signing authority by the Board, nothing herein is intended to preclude County Officials from presenting the contract to the Board for its action.

(2) Where the Board has executed the contract and the contract provides for an option to extend the term of the contract or increase the quantities to be purchased, the County Official responsible for the management of that contract shall have the authority to exercise the option and execute any documents necessary to do so.

(3) All purchases and/or services shall be evidenced by a purchase order, invoice, contract of sale or the like. The Board shall establish, by policy, the requirements for written contracts.

3.12.150 Bond sale procedures.

Bonds shall be sold or refunded in the manner provided in State law.

3.12.160 Subdivisions prohibited.

No purchase shall be subdivided for the purpose of having a lesser dollar limit and, consequently, less formal procedures apply. Simultaneous purchases which, though similar, are unrelated or otherwise not constituent parts of a separate project, do not constitute subdivisions for purposes of this section.

3.12.170 Insurance and official bonds.

The purchase of insurance or official bonds may be made by direct negotiation without soliciting bids and the Board shall award purchases based upon the following:

(1) Cost;

(2) Company rating by A.M. Best, Standard and Poor, Moody and/or such other rating service recognized and relied upon in the insurance industry;

(3) Loss control services;

(4) Claims administration;

(5) Any other factors that a prudent person would consider when acquiring insurance or faithful performance bonds.

Records of all proposals, communications, and investigations leading to the award shall be retained.

3.12.180 Policies authorized.

The County Administrator or his designee shall have authority to promulgate any rules, procedures, or policies necessary to implement:

(1) This chapter that are not inconsistent herewith;

(2) State statutes, as now or hereafter amended, authorizing direct or competitive negotiation which are not inconsistent therewith including, but not limited to, RCW 39.04.270 (Electronic Data Processing and Telecommunications Systems); Chapter 39.80 RCW (Architectural and Engineering Services); RCW 39.04.155 (Small Works Roster); or such other statutes as the Legislature may adopt or amend now or in the future.

3.12.190 Architects and engineers.

The services of architects and engineers who are licensed to practice under the authority of Chapter 18.08, 18.43, or 18.96 RCW shall be acquired pursuant to the procedures set forth in Chapter 39.80 RCW, as now or hereafter amended, and any rules, procedures or policies promulgated in compliance with this chapter.

3.12.200 Electronic data processing and telecommunications systems.

Electronic data processing and telecommunications equipment, software or services shall be acquired pursuant to the procedures set forth in RCW 39.04.270, as now or hereafter amended, and any rules, procedures, or policies promulgated in compliance with this chapter.

3.12.210 Emergencies.

(1) An “emergency” means unforeseen circumstances beyond the control of the County that either:

(a) Present a real, immediate threat to the proper performance of essential functions; or

(b) Will likely result in material loss or damage to property, bodily injury or loss of life if immediate action is not taken.

(2) If an emergency exists, the Board of Commissioners may declare an emergency and award all necessary contracts for purchases or public works on behalf of the County to address the emergency without complying with any of the other provisions of this chapter. In situations requiring an immediate declaration of emergency, the County Administrator may, after making a reasonable attempt to contact each available Commissioner, declare the existence of an emergency. If the County Administrator is unavailable, the Public Works Director, Sheriff, Prosecuting Attorney, Public Health Officer, or Director of the Department of Community Development, in that order, may, after making a reasonable effort to contact each available Commissioner, declare such emergency. All emergencies declared by other than the Board of Commissioners shall be before the Board of Commissioners at their next regular meeting for ratification.

(3) If a contract is awarded under the authority of this section, a written finding of the existence of the emergency shall be made by the County Official and filed in the records of that official’s office or department no later than two (2) weeks following the award of the contract.

(4) Any contract entered into hereunder shall contain provisions allowing the County to terminate the contract for convenience or because of the conclusion of the emergency. Such contract termination provisions shall provide that the County shall pay to the contractor only that portion of the contract price corresponding to work completed to the County’s satisfaction prior to termination, together with costs necessarily incurred by the contractor in terminating the remaining portion of the work, less any payments previously made.

3.12.220 Cooperative purchasing.

(1) The County may join with other units of local, State, or Federal government in cooperative purchasing plans pursuant to Chapter 39.34 RCW or any other authorizing statute to the extent permitted by State law.

(2) Any such plan shall provide that each of the participating units of government shall be separately invoiced by the vendors or service providers for purchases made under such plans and that the County shall not be obligated for any purchases other than those required for its own use and supplied pursuant to the request of the County.

(3) Any proposed plan shall be approved by the Board.

3.12.230 Intergovernmental purchases.

Purchases or services may be obtained from local, State, or Federal entities upon direct negotiation without complying with the procedures specified herein.

3.12.240 State law.

Except as provided for herein, the provisions of State law control the purchase of goods, material, supplies, equipment, services, and the contracting for public works.

3.12.250 Repealer.

The following resolution and ordinances are repealed and of no force or effect: Resolution 1, 1977; Ordinance No. 76, 1977; No. 165, 1982; No. 226, 1984; No. 355, 1989; No. 441, 1991; No. 562, 1995; and No. 695, 2000.

3.12.260 Severability.

If any section, subsection, paragraph, sentence, clause, or phrase of this chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being herein expressly declared that this chapter and each section, subsection, paragraph, sentence, clause and phrase thereof would have been adopted irrespective of the fact that one or more other sections, subsections, paragraphs, sentences, clauses, or phrases be declared invalid or unconstitutional.

3.12.270 Effective date.

This chapter shall take effect ten (10) days after adoption.

Chapter 3.16
EMPLOYEE SUGGESTION PROGRAM

Sections:

3.16.010 Purpose.

3.16.020 Definitions.

3.16.030 Terms.

3.16.040 Submittal.

3.16.050 Processing of suggestions.

3.16.060 Amount of awards.

3.16.070 Responsibilities of department heads and elected officials.

3.16.080 Ownership of suggestion.

3.16.090 Special awards.

3.16.100 Duplication of suggestion.

3.16.110 Severability.

3.16.120 Effective date.

SOURCE: ADOPTED:

Ord. No. 587, 1996 04/16/96

3.16.010 Purpose.

To actively encourage innovation and creativity among County employees and to recognize those ideas which result in improvements to the internal operations of Clallam County.

(1) The Employee Suggestion Program (ESP) – endeavors to do the following:

(a) Give payments for ideas that are implemented;

(b) Take time to explore employee ideas which may help the County;

(c) Allow employees to achieve more control over their environment through use of their ideas;

(d) Increase cooperation between employees and management.

(2) It improves County government effectiveness through ideas that:

(a) Saves time, labor, space, material, supplies, or money;

(b) Improve service, or safety conditions;

(c) Improve methods, procedures, or equipment resulting in increased output and/or efficiency; or

(d) Eliminate unnecessary procedures, records, and forms.

3.16.020 Definitions.

Whenever in this program the following terms are used, they shall have the meaning respectively ascribed to them in this section unless otherwise apparent from the context.

(1) Adoption/Implementation. A suggestion shall be considered to have been “adopted” when the new or revised procedures and/or methods it proposes are put into effect.

(2) “Award” means an instrument, either monetary or certificate, trophy, plaque, or other token that is given to an employee in recognition for a contribution deemed valuable to the County.

(3) “Certification of commendation” means a document commending an employee for submitting a suggestion which for some reason will not be implemented.

(4) “Certificate of award” means a document which accompanies an award commending an employee for submitting a suggestion which results in a tangible cost reduction or intangible improvement and which has been adopted and placed in operation.

(5) “ESP evaluation panel” means the Clallam County management team.

(6) “ESP coordinator” means the chairperson of the Clallam County management team.

(7) “Employee” means all persons employed in a County department who are eligible to submit suggestions, excluding the County administrator, department heads, or elected officials.

(8) Forms. When the term “suggestion form,” “evaluation form,” or any similar reference is used in these definitions, it shall refer to such document or documents as may from time to time be authorized and approved by the County.

(9) “Suggestion form” means the form to be used for submitting suggestions.

(10) “Tangible net savings” means the estimated first year net cost reduction resulting from the adoption and implementation of a suggestion, determined as provided herein and approved by the employee suggestion evaluation panel or recovery of revenue where there is no established County policy for reviewing fee schedules and revenue sources. In computing net cost reduction, the cost of placing the suggestion into effect shall be amortized over the expected life of the suggestion as determined by the employee suggestion evaluation panel.

(11) “Evaluation form” means the form to be used by the evaluation panel in reporting findings, conclusions concerning a submitted employee suggestion.

(12) “Joint suggestions” means a suggestion submitted over the signatures of two (2) or more employees who share equally in any award.

(13) “Intangible” means suggestions involving improvements in public service, working conditions, changes in procedures, revision of forms, health or safety, or related improvements for which the monetary values cannot be determined.

(14) “Suggestion” means a written proposal (on proper form) by an employee of the County that contains both the identification of a problem and solution or indicates to the evaluation panel ways:

(a) To do any job, system, or procedure better, quicker, easier, safer, and/or at less cost;

(b) To handle additional workload with the same staff and/or equipment;

(c) To produce a more efficient operation with better control; or

(d) Eliminates unnecessary procedures, records, or forms.

(15) “Topic expert” means an individual in an affected department assigned to preliminarily evaluate the feasibility of implementing an ESP suggestion in that department.

3.16.030 Terms.

(1) Eligibility of Suggestion.

(a) To be eligible for an award, the suggestion must be adopted and implemented to accomplish one or a combination of the following:

(i) Save time, labor, space, material, supplies, or money;

(ii) Improve service or safety conditions;

(iii) Improve methods, procedures, or equipment resulting in increased output and/or efficiency; or

(iv) Eliminate unnecessary procedures, records, and forms.

(b) Suggestions ineligible for award are:

(i) Propositions which call attention to a problem but do not suggest an acceptable solution;

(ii) Those dealing with normal maintenance, unless such suggestions contribute to a solution of maintenance problems;

(iii) Those dealing with salary adjustments, employee benefits, job classification or provisions covered by a collective bargaining agreement, or personnel rules;

(iv) Those not originating with the suggester, or those submitted for an ineligible suggester;

(v) Those which are duplications of suggestions submitted within the last twenty-four (24) month period;

(vi) Those submitted over sixty (60) days after implementation of the suggestion;

(vii) Those that contain an idea already under consideration by the County;

(viii) Those that deal with hours and other terms and conditions of employment;

(ix) Suggestions that do not relate to internal County activities nor fall within the authority or responsibility of the County in its internal operations; or would require statutory change in the law.

(2) Eligibility of the Suggester.

(a) Every employee of Clallam County is eligible to participate in the employee suggestion program with the following exceptions:

(i) Department heads;

(ii) Elected officials;

(iii) County administrator.

(b) Acknowledgment. Upon receipt of a suggestion the ESP coordinator shall transmit a letter to the suggester acknowledging its receipt and informing him/her of the identification number.

(c) Records. The ESP coordinator shall maintain a permanent file on matters pertaining to each suggestion and a log showing the current status or final disposition of such suggestion. Suggestions and evaluations may be destroyed after three (3) years.

(d) Priority. The ESP coordinator shall process suggestions in order received.

(e) Evaluation process shall be completed within sixty (60) days of an accepted suggestion by the ESP coordinator.

(f) All suggestions submitted to the ESP coordinator are confidential. The name of the suggester will not be shared with the evaluators of the suggestion unless the suggester agrees to disclose his or her identity.

3.16.040 Submittal.

Suggestions may be submitted by employees.

(1) They shall be submitted in a legible manner on forms made available in each County agency.

(2) They shall be submitted to the chairperson of the management team at the address shown on the form.

(3) They shall include:

(a) A specific statement of what is suggested and how it can be accomplished;

(b) A brief statement describing the present methods, practices, or problem;

(c) An estimate of the savings, improved services, or benefits that would accrue from the adoption of the suggestion.

(4) They shall be signed or unsigned.

(a) To be eligible for the awards provided by CCC 3.16.050, suggestions must be signed.

(b) Names of proponents of unadopted suggestions shall not be publicly disclosed unless the proponent requests otherwise.

(c) Names of proponents of adopted suggestions shall be publicly disclosed unless the proponent requests otherwise.

(5) Each suggester shall execute the following agreement: “In consideration of my participation in the Suggestion Awards Program, I hereby agree that the use by Clallam County of my suggestion concerning (subject matter to be completed) shall not be a basis for a claim of any nature against the County by me, my heirs, executors or assigns.”

3.16.050 Processing of suggestions.

The ESP coordinator shall, upon receipt of a suggestion, place upon it the date and time it was received and assign it an identification number.

(1) Evaluation Process – Intangible Award Suggestions. Intangible suggestions involve those ideas for improvement in public service, working conditions, changes in procedures, revision of forms, health or safety improvements, or related ideas for which the monetary values cannot be determined.

(a) The ESP coordinator will route the suggestion to a topic expert in the affected department.

(b) The topic expert will evaluate the suggestion within thirty (30) days of receipt of the suggestion from the ESP coordinator using the evaluation checklist and evaluation form for intangible savings (see Attachments 3 and 4).

(c) Within thirty (30) days of the return of the evaluation forms by the department evaluator, the ESP coordinator will convene the evaluation panel.

(d) The panel will determine whether the suggestion should be implemented within the department based on the affected department’s representative.

(e) If the panel determines the suggestion is to be implemented, the suggestion will be evaluated for level of award using the evaluation form for intangible award based on the importance or urgency of the improvement, the impact or degree of improvement, the number of departments/employees affected by the improvement and the cost/effort of implementing the improvement.

Accepted suggestions will be clearly documented as to their evaluation for award and the basis of decision by the panel. Rejected suggestions will be clearly documented why implementation of the suggestion is not feasible. The results of the evaluation by the panel are final. The ESP coordinator will convey the decision of the panel in writing to the suggester.

(2) Evaluation Process – Tangible Award Suggestions. A tangible suggestion involves those ideas for improvement which result in a measurable cost reduction or in the recovery of revenue which would otherwise be lost.

(a) The ESP coordinator will route the suggestion to a topic expert in the affected department.

(b) The topic expert will evaluate the suggestion within thirty (30) days of receipt of the suggestion from the ESP coordinator using the evaluation checklist and the evaluation form for tangible savings (see Attachments 3 and 5).

(c) Within thirty (30) days of the return of the evaluation forms from the department evaluator, the ESP coordinator will convene the evaluation panel.

(d) The panel will determine whether the suggestion should be implemented with the department based on the recommendation of the affected department’s representative on the panel. If more than one County department is affected, each affected department must be solicited for their recommendation on the suggestion’s feasibility.

(e) If the panel determines the suggestion is to be implemented, the suggestion will be evaluated for amount of the award using the evaluation form for tangible awards based on projected net cost savings estimated for first year. In computing the net cost reduction, the cost of placing the suggestion into effect shall be amortized over the expected life of the suggestion.

(f) Accepted suggestions will have an implementation date assigned and will be clearly documented as to the basis of the panel’s decision and how the amount of the award was determined.

(g) Rejected suggestions will be clearly documented why implementation of the suggestion is not feasible.

(h) The results of the evaluation by the panel are final. The ESP coordinator will convey the decision of the panel in writing to the suggester.

3.16.060 Amount of awards.

(1) No cash award shall be for less than $25 or for more than $1,000, allowable under RCW 41.60.040. Within these limitations the following guidelines shall be used in recommending monetary awards:

(a) Suggestions as defined in CCC 3.16.050(B): One percent of the amount saved by Clallam County over a period of one year’s implementation may be the recommended monetary award to the suggester.

(b) Suggestions as defined in CCC 3.16.050(A):

(i) Improvement of physical working conditions: $25 to $500;

(ii) Improvement of County services and products: $25 to $500;

(iii) Improvement in reliability: $25 to $500;

(iv) Safety suggestions: $25 to $500;

(v) Morale improvement suggestions: $25 to $500.

(2) Normally, employees shall receive the full amount of their awards when the suggestions are implemented. The management team may recommend withholding part of an award pending full implementation of a suggestion by the department.

(3) Cash awards shall be in addition to regular compensation for work performed.

3.16.070 Responsibilities of department heads and elected officials.

Each department head shall function as a liaison between his/her department and the council and shall be responsible for:

(1) Promoting the employee suggestion awards program among County employees;

(2) Effecting timely review and evaluation of all suggestions referred by the management team;

(3) Documenting all department evaluations;

(4) Maintaining records of the first-year fiscal impact of adopted suggestions on the department’s operation;

(5) Monitoring adopted suggestions implemented by the department;

(6) Representing the department in cooperative effort with other departments involving suggestions of mutual interest; and

(7) Distributing suggestion forms within his/her department.

3.16.080 Ownership of suggestion.

(1) Clallam County shall have the perpetual right to use all suggestions, including suggestions which are subsequently patented, without cost to the County except for any cash award the employee may receive through the ESP.

(2) Patent of a Suggestion. If an employee subsequently obtains a patent for a suggestion for which he/she has received an award, all benefits from the patent shall accrue to the suggester; provided, that the County shall be entitled to use the patented idea, feature, device, product, process, apparatus, or design without charge.

3.16.090 Special awards.

Certificates of commendation may be issued to employees whose suggestions contain genuine merit, but are not recommended for an award towards training or are not eligible for cash award.

3.16.100 Duplication of suggestion.

If at any time during the course of processing a suggestion it is found that a suggestion submitted previously presents the same proposal, only the suggestion received first shall be eligible for any award or certificate, and the employees submitting the duplicate suggestion shall be so informed by the ESP coordinator.

3.16.110 Severability.

If any section, subsection, paragraph, sentence, clause or phrase of this chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being hereby expressly declared that this chapter and each section, subsection, paragraph, sentence, clause and phrase thereof would have been adopted irrespective of the fact that any one or more other sections, declared invalid or unconstitutional.

3.16.120 Effective date.

This chapter shall take effect ten (10) days after adoption.

Attachment #1

Flow Chart – ESP Program

Timeline requirement – 60 days from time suggestion is submitted for evaluation.

Step 1    Suggester originates idea on required suggestion form.

Step 2    Submits to Personnel Department or ESP Coordinator.

Step 3    ESP Coordinator:

*    Date stamps.

*    Assigns ID #.

*    Reviews suggestion for completeness.

*    Clarifies idea’s issues.

*    Asks suggester to supply additional information if more is needed.

*    Notifies suggester of the receipt of the suggestion.

*    Records suggestion on computer program.

*    Notifies involved Department Head of suggestion by ID #.

*    Asks for involved Department’s evaluation of suggestion.

*    Enter status of suggestion on computer.

Step 4    Department evaluates suggestion at lowest possible level through topic expert and sends evaluation comments and panel member name to ESP Coordinator within 30 days.

Step 5    ESP Coordinator:

*    Causes review of suggestion by Management Team within 30 days after Department’s review.

*    Arrange for any additional information.

*    Notify suggester of status.

Step 6    Management Team meets and evaluates the feasibility of the idea and determines whether it should be implemented and if so what $ award amount should be given.

Step 7    ESP Coordinator advises suggester of the result of the panel and notifies affected Department, County Administrator, and payroll if award is to be given.

*    Arranges for award ceremony.

*    Records award into computer and projected cost savings.

Attachment #2

ESP Program – Responsibilities of ESP Coordinator (Management Team Chair)

*    Receives and accounts for the status of all suggestions from County employees.

*    Answers questions covering the ESP program.

*    Maintains computerized records of the ESP suggestions and generates quarterly and annual reports on the activity of the program and project cost savings.

*    Provides statistics to supervisor and types annual Commissioner staff report of program’s progress.

*    Orders and maintains supply of suggestion forms, certificates, and other related program materials.

*    Arranges for award ceremony when awards are given and related publicity.

*    Prepares ESP brochures/program descriptions and promotes the ESP program.

*    Serves as staff support to evaluation panel providing guidance on ESP program and obtaining additional information from suggester or affected Department.

*    Identifies and recommends changes in ESP policy or administration as needed.

*    Handles all communications with suggester concerning the program and their participation in it.

Attachment #3

ID #__________

Department Evaluation Checklist
ESP Program

Deadline – Must be returned to Personnel 30 days from receipt.

Are you knowledgeable about this topic in order to evaluate this idea?

Does the suggestion meet eligibility requirements?

Is the idea of the suggestion and the proposed solution clear and understandable? If not, request clarification through the ESP Coordinator.

How are things presently being done?

How will this suggestion make improvements?

Would you consider implementing this suggestion?

If no, why not? (Be specific and clear in the basis of your decision.)

If yes, would the improvement result in measurable cost savings or intangible savings such as improved safety?

If yes, calculate estimated preliminary savings using the appropriate evaluation form.

If yes, estimate implementation date of suggestion _________________________.

Are you able to meet with the evaluation panel and present your findings and justify them?

___________________________________
Signature of Department Evaluator

Return completed evaluation checklist form and suggestion form to ESP Coordinator in Personnel Department within 30 days from receiving it.

Attachment #4

ID #__________

ESP Program Evaluation Form

Calculating Intangible Suggestions

Intangible Benefits are improvements in service to the public or any other improvements for which financial savings cannot be measured.

Four factors have been identified to assess the benefit derived from suggestions for which a dollar value cannot be calculated. Rate each factor either 1, 2, 3, or 4 points. The higher the points assigned the more valuable the suggestion. The following factors are to be assigned points:

*    Inherent importance/urgency of subject.

    Four points for high intrinsic importance, one point for low. A suggestion dealing with savings lives would receive a four.

*    Impact or degree of improvement.

    Four points for vast improvement or elimination of the problem, one point for minor amelioration of the condition.

*    Applicability.

    For suggestions that apply County-wide to multiple departments give a rating of four. For those applying to several departments and/or many employees give three points. For those applying to one or two departments give two points. For those applying to more than ten employees in a single department give one point. (Assign 0 points if fewer than 10 employees will be affected by the change.)

*    Cost/effort to implement.

    Four points for a solution which could be implemented for little cost or effort, one point for expensive or time-consuming suggestions. (Please note, a suggestion may be implemented and award given despite the high cost based on the three above factors, e.g., a suggestion which eliminates a hazard to many employees’ lives.)

*    Conversion of evaluation score to an award.

    Calculate the total score. The recommendation for award will be based as follows:

14-16 points:    $500    (major improvement of wide applicability)

11-13 points:    $250

8-10 points:    $150

5-7 points:    $75

0-4 points:    $25    (minor improvements of limited scope)

Rating Matrix (circle score)

Inherent importance/urgency of subject:

4    3    2    1

high             low

Panel’s comment     

    

    

    

Impact or degree of improvement:

4    3    2    1

high             low

Panel’s comment     

    

    

    

Applicability:

4 - County-wide/multiple departments

3 - Several departments/many employees

2 - One/two departments

1 - 10 employees or less

Panel’s comment     

    

    

    

Cost to implement:

4    3    2    1

high             low

Panel’s comment     

    

    

    

TOTAL     

Panel’s overall comments about this suggestion and the basis for its evaluation:     

    

    

    

    

    

Signatures of evaluation panel

    

    

    

    

Implementation date of this suggestion

_______________________________

Attachment #5

ID #__________

ESP Program – Evaluation Form

Calculating Tangible Suggestions

Award payments for measurable cost savings will be calculated as 10 percent of the first year’s net savings minus the amortized costs of the expected life of the implemented suggestion.

Labor Costs:

*    Identify current annual man-hours required and those needed under the new process.

*    Apply labor costs, direct and indirect; use an average hourly rate.

Materials Costs:

*    Identify units of measure (tons, copies, kilowatts, items, miles), annual number required and annual cost for current and suggested methods.

Miscellaneous:

*    Calculate and note any other costs for either the current or proposed methods. These might include contract payments, one time charges, utility or maintenance costs.

Implementation Costs:

*    List one-time expenditures to implement.

*    Amortize cost over expected life.

Example:

Item: Truck

Cost: $20,000

Expected life: 5 years

First year cost: $4,000

The $4,000 cost would be subtracted from the gross annual savings to show the first year’s net savings.

Calculating Tangible Savings Suggestions to be Utilized by Evaluation Panel

Year Cost Savings

Benefits: For tangible savings, determine anticipated reductions in materials, supplies, equipment, or work hours required to perform relevant tasks and then compute their dollar values for the first calendar year during which a suggestion will be in effect. Labor Savings Position Title Salary Rate $ Hours Saved Total Estimated Annual Savings Cost of Implementation: Include one-time only costs of labor, supplies, materials, and equipment. Do not include costs which will recur. Estimated One Time Cost of Implementation

Amortizing Costs: If the suggestion is expected to continue in effect over a period of years, the cost of implementation should be amortized over a sufficient number of years to allow a reasonable first year’s net savings as a basis for granting an award. Over What Period of Time Do You Recommend This Cost Be Amortized? Other Tangible Benefits (in dollars per year) Saves materials costs    $ Saves equipment costs    $ Saves overhead costs    $ Additional revenue    $ Other (specify)

Attachment #6

ESP Program – General Guide for Topic Expert Evaluators

Why you have been chosen as an evaluator.

Your role as evaluator is critical to the success of the program. You are the one who must recognize good and usable ideas contained in employee suggestions, bring them to management’s attention, and see that they are implemented and the suggester rewarded. Open-minded, fair and prompt evaluations will encourage others to participate, increase program credibility, promote a spirit of cooperation, and generate more good ideas to benefit the County, and create financial rewards for employees.

Your role also is to exercise judgment to prevent the acceptance of frivolous or ineligible suggestions or ideas which cost more time, effort, and money than yield benefit, thereby protecting the integrity of the program.

YOU have been chosen for these qualities:

Openness to innovation.

Objectivity in judgments and recommendations.

Respect for fellow employees.

Flexibility – Your ability to see the merit in a seemingly impractical suggestion and your ability to make changes to make an idea work.

Analytic ability – Your ability to review records, investigate possibilities, project and document savings, and understand ESP rules.

Communication skills – Your ability to communicate orally with others in your Department who know about current operations to get their input about the suggestion and your writing ability to complete a thorough and clear review.

Familiarity with Department and County operations.

Promptness – Your understanding that fair and prompt evaluations promote program success. The faster evaluation and implementation occur, the sooner suggesters receive their awards.

These are the qualities to use as you make your evaluations!

Preliminary Evaluation of a Suggestion

Am I the appropriate evaluator?

Upon receipt, read the suggestion promptly to see whether it falls within your area of knowledge and responsibility. If you are not the right person to evaluate the suggestion, return it to the ESP Coordinator so that it can quickly be reassigned.

Do I need to know more?

Make sure you understand just what the suggester has written so that you can proceed with your evaluation. If you wish to get clarification from the suggester, contact the ESP Coordinator with your request.

Whose input shall I seek?

Contact both managers and employees affected by the suggestion – they are the people who will ultimately make it work. Find out how things are done and how the suggestions might make improvements. Suggestions may be implemented in a modified form and still be eligible for an award.

Completing the Evaluation Form

The time allowed to complete an evaluation is 30 days. Within this time period all necessary contacts should be made, evaluator(s) should complete their reviews, calculation of benefits be made and explanation of the recommendation be written. If, as you work on the evaluation, it becomes apparent that you will not be able to meet the time frame, please let your ESP Coordinator know as soon as possible.

Subject Eligibility

Before forwarding a suggestion to you, the ESP Office will have checked for ineligible subjects such as the following: issues of personal grievance, compensation or position classification; changes in County fees; problems that can be resolved through routine maintenance or stricter enforcement of existing regulations; recommendation of a specific brand or matter outside County control.

Other items are also ineligible and you, as Departmental evaluator, are asked to screen out such suggestions which:

*    Duplicate previous suggestions or purpose similar applications to one already considered.

*    Suggestion concerns matters that management is considering or considered in the past or implemented more than 60 days before. (An employee, who has presented an idea informally which has been implemented, may apply for payment by formally submitting the suggestion to the ESP Office within 60 days of implementation.)

*    Result from assigned or contracted audits, studies, review, or research.

*    Relate to new systems, equipment, procedures, or forms that are already being evaluated.

If your response on the evaluation form is that the suggestion is not new to your Department, or that it has been considered before, please explain the Department’s prior experience with the idea, indicate what documentation of this prior experience exists, and return the form to your ESP Coordinator. You will not be asked to do an evaluation if the suggestion is ineligible.

Remarks

Explain why you do or do not favor adopting the suggestion. Your words will be used in response to the suggester. Please be sure to reflect a thorough examination of all the issues presented and try to provide the type of explanation that you would want to receive, with sensitivity to rejections. The explanation for adopted suggestions, including where and how improvements and savings are achieved, will form the basis for scripts used during award ceremonies.

Helpful Hints

Thoroughly familiarize yourself with the current situation or process. Gather data; talk with employees to be affected by the proposed change.

Pose the following questions to yourself:

*    Does the problem addressed in the suggestion really exist?

*    Will the proposed solution resolve the problem, i.e., will the idea work?

*    What improvement will it make and how? (Does the suggester make a logical case for savings even if calculations are not precise; is the suggester making valid points even if technical terms are absent?)

*    Is there a better solution to the problem?

*    Would implementation bring undesirable side effects that would destroy the value of the suggestion?

*    Should the suggestion be tested?

Recommendation

Summarize your evaluation with a recommendation to implement, to not adopt, or to defer adoption.

For recommendations to “implement,” indicate whether the suggestion has been or will be implemented and the date. Indicate suggester eligibility for monetary award. Indicate estimated quantifiable savings or point score for non-quantifiable benefits and associated award.

For recommendations to “defer adoption,” explain reason. Indicate type of testing or further evaluation to be done to determine the workability of the idea.

Summary of Evaluation Steps

Be positive, look for ways to make a suggestion work.

Get the facts.

Check the eligibility.

Look at costs and savings.

Amortize new costs.

Test the idea.

Implement the suggestion.

Write a clear and concise explanation.

Return evaluation to your coordinator within the time limit (30 days).

The ESP Coordinator will convene the evaluation panel for final disposition of the suggestion.

Calculation of Benefits

When a suggestion is recommended for implementation, the benefits of the suggestion must be calculated. This calculation will form the basis of payment. If rejection of the suggestion is for economic reasons, show how costs exceed savings in your remarks.

First check whether suggestion benefits are “tangible” or “intangible.” Then use the appropriate evaluation form to calculate the award.

Chapter 3.20
DIRECTOR OF EMERGENCY SERVICES

SOURCE: ADOPTED:

Ord. No. 111, 1979 11/06/79

AMENDED SOURCE: ADOPTED:

Ord. No. 561, 1995 02/21/95

REPEALED: ADOPTED:

Res. No. 68, 2001 12/18/01

Chapter 3.30
CLALLAM COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT FEE SCHEDULE*

SOURCE: ADOPTED:

Ord. No. 114, 1979 12/18/79

AMENDED SOURCE: ADOPTED:

Ord. No. 162, 1982 05/11/82

Ord. No. 180, 1983 02/22/83

Ord. No. 282, 1986 02/18/86

Ord. No. 324, 1988 03/08/88

Ord. No. 348, 1989 04/11/89

Ord. No. 359, 1989 10/17/89

Ord. No. 382, 1990 06/12/90

Ord. No. 420, 1991 05/07/91

Ord. No. 475, 1992 07/21/92

Ord. No. 482, 1992 08/25/92

Ord. No. 487, 1992 10/06/92

Ord. No. 540, 1994 01/18/94

Ord. No. 678, 1999 10/12/99

Ord. No. 691, 2000 03/21/00

REPEALED: ADOPTED:

Ord. No. 771, 2005 04/05/05

*See Chapter 5.100 CCC for the consolidated fee schedule.

Chapter 3.31
CLALLAM COUNTY PUBLIC WORKS DEPARTMENT – ROAD DIVISION FEE SCHEDULE, DRAINAGE PLAN AND ROAD APPROACH PERMIT REQUIREMENTS*

SOURCE: ADOPTED:

Ord. No. 410, 1991 02/19/91

AMENDED SOURCE: ADOPTED:

Ord. No. 541, 1994 01/18/94

Ord. No. 750, 2004 04/06/04

REPEALED: ADOPTED: