Chapter 2.80
REPRESENTATION OF CITY TO LEGISLATIVE BODIES
Sections:
2.80.010 Participation in outside legislative activity.
2.80.020 Mayor to administer and coordinate.
2.80.030 City policy and position to be observed.
2.80.040 Reimbursement of expenses.
2.80.050 Nonauthorized expenditures.
2.80.060 Compliance with federal and state regulations.
2.80.070 Reporting of expenditures.
2.80.010 Participation in outside legislative activity.
It is determined by the City Council that the study and collection of information, data and opinions on the administrative and enforcement efficiency and costs attendant therewith and the societal effects of proposed, pending or enacted legislation on the federal, state or local level is necessary for proper legislative planning or revision, and that a prompt, informative response to inquiries from legislators and public administrators, and attendance at legislative com-
mittee hearings, relating to the effect of legislation on municipal finances, services and authority, is necessary and helpful to the legislator in the enlightened performance of the legislative function and serves the best interest of the citizens and the public, and is declared to be a municipal purpose. (Ord. 749 § 1, 1977).
2.80.020 Mayor to administer and coordinate.
The Mayor is authorized to designate city employees or representatives to collect, accumulate and analyze information concerning the effect of enacted legislation or the anticipated effect of proposed or pending legislation; to consult with employees or representatives or other municipalities or counties and associations thereof; to respond and provide data and information and give testimony to federal, state, and municipal legislators, legislative committees, administrative officers, or other municipalities investigating the city’s experience or anticipated costs, benefits or problems from such enacted or proposed legislation. (Ord. 749 § 2, 1977).
2.80.030 City policy and position to be observed.
In all matters in which an official, staff employee, or other representative appears on behalf of the city, such representative shall observe, carry out or support the known relevant policies of the City Council and shall consult the Mayor or the City Council for advice and guidance when required. All such informational activity shall be conducted with prudence and good judgment and within all legal regulation of such activity. Such representative shall not have any authority to make any statements, commitments or promises binding upon the city, but may speak to influence the passage, defeat or amendment of legislation affecting the city in accordance with the policy or position approved by the City Council. (Ord. 749 § 3, 1977).
2.80.040 Reimbursement of expenses.
While engaged in such informational, educational and testimonial activity, a city employee shall continue to receive his or her current salary as a city employee. No additional compensation shall be paid or accrue to an elected official during his or her term of office with the city for such research, informational or lobbying services to this city. An employee or official shall receive reimbursement for the reasonable costs of travel, lodging, and personal meals reasonably incurred in the course of such service, in accordance with the city’s regular policies and rates as to such reimbursement. (Ord. 749 § 4, 1977).
2.80.050 Nonauthorized expenditures.
No expenditures from city funds for the hosting, entertainment or campaign assistance of any legislator, federal or state officer shall be authorized, expended or reimbursed. (Ord. 749 § 5, 1977).
2.80.060 Compliance with federal and state regulations.
The city’s employee or representative in such informational or lobbying activities shall comply fully with all federal and state regulations relating to ethical practices and conduct, and comply with all regulations relating to the reporting of expenditures in connection therewith. (Ord. 749 § 6, 1977).
2.80.070 Reporting of expenditures.
In compliance with Section 14, Chapter 112, Laws of 1975-76, 2nd Ex. Sess., city funds expended for reimbursement of expenses or compensation for services rendered on behalf of the city in providing information to or communicating with any federal, state, or local elected official or public employee shall be reported by the City Clerk in the same manner as a state agency would report pursuant to RCW 42.17.190. (Ord. 749 § 7, 1977).