Chapter 2.86
SELECTION OF ARCHITECTURAL AND ENGINEERING CONSULTANTS*

Sections:

2.86.010    Notice of city’s requirements for professional services.

2.86.020    Projects over twenty-five thousand dollars — Solicitation of written proposals.

2.86.030    Director’s recommendations.

2.86.040    Scope of negotiations — Exemption for funding source requirements.

2.86.050    Exemption for emergency work.

*Prior legislation: Ords. 1647, 1373, 1013.

2.86.010 Notice of city’s requirements for professional services.

The Mayor is authorized to contract with eCityGov, or another similar entity, to adopt for city use a shared electronic database that maintains a roster for architectural, engineering, or surveying professional services in accordance with the requirements of Chapter 39.80 RCW. At least once a year, on behalf of the city, eCityGov, or a similar entity with whom the city contracts, shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the professional services roster or rosters and solicit statements of qualifications from firms providing consulting services. Firms or persons providing professional services shall be added to appropriate rosters at any time that they submit a written request and necessary records. (Ord. 2549 § 2 (part), 2010: Ord. 1814 § 1 (part), 1994).

2.86.020 Projects over twenty-five thousand dollars — Solicitation of written proposals.

In the case of each project to be undertaken by the city which will require architectural, engineering, or surveying services which are likely to cost in excess of twenty-five thousand dollars ($25,000), the director of the applicable city department shall invite written proposals from two or more firms, which, based upon the statements and qualifications on file with the city and other available information, appear to be the most qualified firms to provide the particular services required. The written proposals shall include the following:

(A) Evidence of the firm’s current ability to provide the required services;

(B) A proposed scope of work to be provided;

(C) The estimated number of man-hours necessary to complete the proposed scope;

(D) A current statement of references and any other information which will be helpful in evaluating the applicants’ qualifications for the proposed project. (Ord. 2549 § 2 (part), 2010: Ord. 1814 § 1 (part), 1994).

2.86.030 Director’s recommendations.

(A) For architectural, engineering or surveying contracts which are expected to exceed twenty-five thousand dollars ($25,000) during any calendar year, the director of the applicable city department or designee, after receiving and reviewing the written proposals, shall select the most qualified provider of the required services. For architectural, engineering, or surveying services which are not expected to exceed twenty-five thousand dollars ($25,000) during any calendar year, the director of the applicable department or designee may select the most qualified provider of the required services based on the statements of qualifications on file with the roster, without the requirement to solicit written proposals. The director of the applicable city department or designee shall attempt to negotiate with the selected provider of services for a price based on the final agreed scope of work not exceeding the price determined to be fair and reasonable. If such an offer cannot be secured, the director of the applicable city department or designee may enter into negotiations with the next most qualified provider of services and shall continue in this manner until an acceptable price has been secured.

(B) Once an acceptable price has been obtained, the director of the applicable city department shall forward recommendations regarding the selection and agreed price to either the Mayor or the City Council. The Mayor is authorized to approve all contracts for architectural, engineering, or surveying professional services that do not exceed a total of twenty-five thousand dollars ($25,000) during any calendar year. All contracts for architectural, engineering, or surveying professional services that will exceed twenty-five thousand dollars ($25,000) during any calendar year shall require approval of the City Council. (Ord. 2549 § 2 (part), 2010: Ord. 1814 § 1 (part), 1994).

2.86.040 Scope of negotiations — Exemption for funding source requirements.

The regulations set forth in this chapter shall govern selection of architectural, engineering, and surveying consultants for all city projects; provided, that when these regulations are in conflict with requirements applicable to the use of federal funds or funds supplied by the state, the requirements of this chapter shall be deemed to be modified to the extent necessary to avoid such conflict. (Ord. 2549 § 2 (part), 2010: Ord. 1814 § 1 (part), 1994).

2.86.050 Exemption for emergency work.

The selection procedures set forth in this chapter need not be complied with when the Mayor declares that an emergency situation exists that requires the immediate execution of the work involved. Upon declaration of such an emergency, the Mayor may award all necessary contracts on behalf of the City. A written finding of the emergency shall be entered of record by the Mayor or the City Council not later than two weeks following award of the contract. (Ord. 2549 § 2 (part), 2010: Ord. 1814 § 1 (part), 1994).