Chapter 3.56
POLICE INVESTIGATIVE
REVOLVING FUND

Sections:

3.56.010    Fund created.

3.56.020    Purpose of fund.

3.56.030    Custodian of fund.

3.56.040    Establishment of fund – Budgeting.

3.56.045    Special investigative allocation.

3.56.050    Vouchers to be submitted – Not for personal use or other expenses.

3.56.010 Fund created.

There is created and established a special fund to be known and designated as the “Police Investigative Revolving Fund.” (Ord. 685 § 14, 1975).

3.56.020 Purpose of fund.

The purpose of the police investigative revolving fund is to establish a fund for the disbursement of moneys to police officers engaged in criminal investigative work to defray authorized expenditures incurred by such officers in the investigation into criminal activity and suspected crimes committed within the city. (Ord. 685 § 15, 1975).

3.56.030 Custodian of fund.

The police investigative revolving fund shall be directly under the jurisdiction and control of the chief of police or his designee, who shall be the official custodian of such fund. The chief shall set up reasonable rules and regulations and procedures for the operation of the fund. An accountability register shall be established and maintained by the custodian in which shall be recorded all transactions involving the use and operation of the fund and which shall be subject to spot audits. A reconciliation of the fund shall be made at least monthly. The balance remaining in the fund as of any given date, together with any outstanding advances and authorized expenditures, should always equal the amount established and transferred to the fund. (Ord. 685 § 16, 1975).

3.56.040 Establishment of fund – Budgeting.

The Finance Director is hereby authorized and directed to transfer sufficient moneys from the Police Department budget to the custodian of the Police Investigative Revolving Fund so that the total balance of such fund, together with any outstanding advances and authorized expenditures, equals five thousand dollars. As the fund becomes depleted because of expenditures incurred in police investigations, the Finance Director, upon authorization of the Chief of Police, may transfer moneys to replenish the amount in the fund. The police investigative revolving fund shall constitute a clearing or controlling fund and is not a working fund of the City for budgetary purposes. (Ord. 2139 § 1 (part), 2002: Ord. 1109 § 1, 1983: Ord. 1050 § 1, 1982: Ord. 685 § 17, 1975).

3.56.045 Special investigative allocation.

In addition to the five thousand dollars authorized by Section 3.56.040, the Finance Director is authorized and directed to issue to the custodian of the Police Investigative Revolving Fund a check against the Police Department budget for three thousand five hundred dollars. This amount is not to be used for expenses, but shall be used for very specific, highly controlled investigative situations only. These funds will be kept in the investigative safe, except during an actual investigation, and will be returned to the safe upon completion of the investigation. A complete accounting of these funds shall be maintained. (Ord. 2139 § 1 (part), 2002: Ord. 1109 § 2, 1983).

3.56.050 Vouchers to be submitted – Not for personal use or other expenses.

Police officers requiring funds for police investigative work shall make a request for moneys from the police investigative revolving fund to the custodian of the fund upon forms to be provided, which shall indicate the purpose of the request, the anticipated cost and the police officers assigned to the investigation. The chief of police shall establish a time, not less than thirty days, after the moneys have been disbursed from the fund to require the police officers to whom the moneys were disbursed to present a voucher indicating the amount expended, the purpose for which expended and the amount unexpended, together with a statement by such officer that such expenditure was made in connection with necessary investigations of criminal activity within the city. The unexpended portion, unless needed for a continuing investigation, shall accompany the voucher. No part of any moneys disbursed for police investigative purposes shall be considered as a personal loan to such police officer and any expenditure thereof, other than for official police business purposes, shall be considered a misappropriation of public funds. It is not intended that the funds shall be used for any purpose other than police investigative work and reimbursable expenses incurred shall be separately paid by an appropriate expense voucher as in other cases. (Ord. 685 § 18, 1975).