Chapter 3.62
FIRE DEPARTMENT PETTY CASH FUND

Sections:

3.62.010    Fund created.

3.62.020    Establishment of fund.

3.62.030    Custodian and operation of fund.

3.62.040    Fund not for personal advances.

3.62.010 Fund created.

There is created and established a special fund to be known as the “Fire Department Petty Cash Fund” for the purpose of paying for purchases of small items and supplies by the Fire Department and other Fire Department expenses of a minor nature incurred in connection with the official business of the department. (Ord. 1103 § 1 (part), 1983).

3.62.020 Establishment of fund.

The Treasurer-Comptroller is authorized and directed to establish the fund by check or by a warrant with an initial cash amount of one hundred dollars. The fund is not intended to be a budgetary item as such, but to be in the nature of a revolving account for expenditures of a minor nature which are chargeable to the Fire Department and funds of the city. (Ord. 1103 § 1 (part), 1983).

3.62.030 Custodian and operation of fund.

The custodian of the Fire Department petty cash fund shall be the Fire Chief, or his designee, who is authorized to make reasonable rules and regulations and to establish forms used for the operation and management of the fund. Each disbursement from the fund shall be supported by a receipt showing the amount and purpose of the expense. In the case of the use of the fund for change purposes, the official or employee requesting change shall issue his or her receipt therefor and shall promptly make an accounting and reimburse the fund when the activity for which the change was required has been concluded. Reimbursements to the fund shall be made at least monthly and reimbursement vouchers shall have receipts attached thereto. The custodian shall maintain suitable records, showing the expenditures incurred and the departments and funds of the city chargeable with such expenditures. (Ord. 1103 § 1 (part), 1983).

3.62.040 Fund not for personal advances.

The fund may not be used for personal use or personal cash advances secured by check or other I.O.U.’s and any use of the fund for other than expenditures incurred in connection with official city business shall be considered a misappropriation of public funds. Reimbursable expenses of a minor nature may be paid out of the fund. (Ord. 1103 § 1 (part), 1983).