Chapter 3.16
FUNDS

Sections:

3.16.010    Local government guarantee fund.

3.16.100    Clerk-treasurer’s petty cash – Established.

3.16.110    Clerk-treasurer’s petty cash – Amount.

3.16.120    Clerk-treasurer’s petty cash – Disbursement restriction.

3.16.130    Clerk-treasurer’s petty cash – Advances.

3.16.140    Clerk-treasurer’s petty cash – Checking account.

3.16.150    Clerk-treasurer’s petty cash – Reimbursement.

3.16.160    Clerk-treasurer’s change fund – Established.

3.16.165    Clerk-treasurer’s change fund – Reconcilement.

3.16.170    Payroll and claim – Established.

3.16.180    Payroll and claim – Warrant and voucher forms.

3.16.190    Payroll and claim – Transfer of monies.

3.16.200    Payroll and claim – Purpose.

3.16.210    Sanitary sewerage construction reserve – Created.

3.16.220    Sanitary sewerage construction reserve – Excess revenues.

3.16.230    Sanitary sewerage construction reserve – Transfer of monies.

3.16.240    Sanitary sewerage construction reserve – Disbursement.

3.16.245    Ambulance fund.

3.16.250    Ambulance reserve fund.

3.16.300    Cumulative reserve – Public parks – Established.

3.16.320    Cumulative reserve – Public parks – Special levy.

3.16.330    Cumulative reserve – Public parks – Surplus use.

3.16.340    Cumulative reserve – Public parks – Interest and earnings.

3.16.350    Cumulative reserve – Fire apparatus – Established.

3.16.370    Cumulative reserve – Fire apparatus – Special levy.

3.16.380    Cumulative reserve – Fire apparatus – Surplus use.

3.16.390    Cumulative reserve – Fire apparatus – Interest and earnings.

3.16.400    Cumulative reserve fund disbursements.

3.16.410    Stanwood Recreational Complex fund.

3.16.450    Contingency – Created – Purpose.

3.16.460    Contingency – Sources of monies.

3.16.470    Contingency – Restriction of accumulation.

3.16.480    Contingency – Use of surplus.

3.16.660    Capital improvement fund.

3.16.730    General fund – Established.

3.16.740    General fund – Revenue.

3.16.750    General fund – Expenditures.

3.16.760    General fund – Departments.

3.16.770    Street construction fund.

3.16.780    Police revolving cash fund.

3.16.790    Drug enforcement fund – Established.

3.16.794    Drug enforcement fund – Expenditures.

3.16.796    Drug enforcement fund – Unexpended funds.

3.16.800    Drug enforcement fund – Reports.

3.16.804    Drug enforcement fund – Transfers.

3.16.810    BPA energy grant fund.

3.16.820    Public works loan fund – Established.

3.16.825    Public works loan fund – Revenue.

3.16.830    Public works loan fund – Disbursements.

3.16.840    Criminal justice fund – Established.

3.16.845    Criminal justice – Revenue.

3.16.850    Criminal justice – Disbursements.

3.16.860    Suspense fund.

3.16.900    Growth management fund.

3.16.950    Equipment reserve fund.

3.16.010 Local government guarantee fund.

(1) Established. There is hereby established a separate fund of the city to be known as the “local government guarantee fund.” RCW 35.54.010.

(2) Adoption by Reference. The city hereby adopts by reference Chapter 35.54 RCW. (Ord. 875 § 1, 1993).

3.16.100 Clerk-treasurer’s petty cash – Established.

There is established in the city a fund to be designated “clerk-treasurer’s petty cash fund” for the purpose of immediate payment of reasonable and necessary items of service, supplies and equipment in relatively small amounts. (Ord. 329 § 1, 1970).

3.16.110 Clerk-treasurer’s petty cash – Amount.

The amount of $300.00 is authorized by the city council to be used and accounted for by the clerk-treasurer for those items of expense which, in his judgment, are necessary and proper municipal expenditures which should be paid immediately and in cash. (Ord. 746 § 1, 1988; Ord. 588 § 1, 1982; Ord. 329 § 2, 1970).

3.16.120 Clerk-treasurer’s petty cash – Disbursement restriction.

Disbursement is restricted to the amount not to exceed $50.00 for any one particular item of disbursement unless authorized in writing by the city clerk-treasurer. (Ord. 746 § 2, 1988; Ord. 588 § 2, 1982; Ord. 329 § 3, 1970).

3.16.130 Clerk-treasurer’s petty cash – Advances.

The petty cash fund shall not be used for personal cash advances, travel advances or advances to city officials even if for the purpose of conducting city business. Such advances shall not be made even if secured by an I.O.U. (Ord. 588 § 3, 1982).

3.16.140 Clerk-treasurer’s petty cash – Checking account.

The city clerk-treasurer may place a portion of the fund in a checking account separate from other city accounts to provide for payment of petty cash expenditures by check when necessary. (Ord. 588 § 4, 1982).

3.16.150 Clerk-treasurer’s petty cash – Reimbursement.

The petty cash fund shall be reimbursed by city check or warrant monthly or as needed upon the post audit and approval of the city council of a voucher with detail of all expenditures from the fund. (Ord. 588 § 5, 1982).

3.16.160 Clerk-treasurer’s change fund – Established.

There is established in the city a fund to be designated “clerk-treasurer’s change fund”, in the amount of $100.00 for the purpose of providing change needed in the process of receiving cash for the city services and charges. (Ord. 589 § 1, 1982).

3.16.165 Clerk-treasurer’s change fund – Reconcilement.

The change fund shall be reconciled each time receipts are deposited to the city checking account. (Ord. 589 § 1, 1982).

3.16.170 Payroll and claim – Established.

The clerk-treasurer is authorized and directed to establish upon his books a fund to be known as a payroll fund and another fund to be known as a claim fund. (Ord. 265 § 1, 1966).

3.16.180 Payroll and claim – Warrant and voucher forms.

The clerk-treasurer is authorized and directed to issue such two forms of vouchers and two forms of warrants, and these shall be submitted against and paid from the payroll fund and the claim fund. (Ord. 265 § 2, 1966).

3.16.190 Payroll and claim – Transfer of monies.

As monies become necessary for payment of vouchers to honor payroll claims, such funds shall be transferred from the manifold various funds into the payroll fund by the clerk-treasurer. As monies become necessary for payment of all other claims, the funds shall be transferred by the clerk-treasurer upon his books to the claim fund. (Ord. 265 § 3, 1966).

3.16.200 Payroll and claim – Purpose.

The two additional funds hereby created are for accounting purposes only, and do not represent addition of any increase in expenditures, capital construction, or outlay of any kind whatsoever. (Ord. 265 § 4, 1966).

3.16.210 Sanitary sewerage construction reserve – Created.

There is created a special fund of the city to be known as the “sanitary sewerage construction reserve fund”. (Ord. 301 § 1, 1969).

3.16.220 Sanitary sewerage construction reserve – Excess revenues.

From time to time, upon recommendation of the city clerk-treasurer and the concurrence of the council, sewer revenues in excess of amounts necessary to provide for adequate revenue bond reserves and redemption funds shall be transferred to and accumulated, held, invested and reinvested in investments permitted by law to the credit of the sanitary sewerage construction reserve fund, and be disbursed there from only in the manner provided in SMC 3.16.230 and 3.16.240. (Ord. 301 § 2, 1969).

3.16.230 Sanitary sewerage construction reserve – Transfer of monies.

At any time the council may deem it to be in the best interests of the city to retire any of the sanitary sewerage revenue bonds in advance of their normal maturity date, the council may by resolution transfer any or all of the monies in the sanitary sewerage construction reserve fund to the sewer revenue bond redemption fund. (Ord. 301 § 3, 1969).

3.16.240 Sanitary sewerage construction reserve – Disbursement.

Until such time as all of the sanitary sewerage revenue bonds of the city shall have been redeemed, the monies in the sanitary sewerage construction fund shall be disbursed only for the purpose set forth in SMC 3.16.230 and for constructing such additions, corrections, extensions and other construction of the city’s sanitary sewerage system as allowed by the city council. (Ord. 659 § 1, 1985; Ord. 301 § 4, 1969).

3.16.245 Ambulance fund.

(1) Established. There is hereby established a separate fund of the city to be known as the “ambulance fund” to provide for the operation of the Stanwood Camano Ambulance Service.

(2) Revenues. The following items shall be revenues of the fund and deposited into it:

(a) Receipts for providing ambulance service;

(b) Receipts from fire districts for their share in the cost of operation of the ambulance service;

(c) Transfers from the city general fund for the city’s share of the cost of operation of the ambulance service;

(d) Donations, interest, and other revenue determined to be appropriate revenue of the ambulance service.

(3) Expenditures. Expenditures shall be as follows:

(a)  Expenditures from the fund shall be limited to those necessary to operate the ambulance service;

(b) A transfer to the ambulance reserve fund shall be budgeted each year to provide for the purchase of equipment and vehicles;

(c) Other expenditures may be made when authorized by the city council. (Ord. 829 § 1, 1991).

3.16.250 Ambulance reserve fund.

(1) Established. There is hereby established in the city a separate fund to be designated the “ambulance reserve fund.”

(2) Revenue. Revenue of the fund shall consist of transfers from the ambulance fund, sales of ambulances or equipment, interest earnings of the fund, and other revenue as appropriate.

(3) Disbursements. Disbursements from the fund shall be for the purpose of the purchase or improvements of ambulance vehicles, equipment, or other expenditures approved by the city council.

(4) Expenditures. Departments or funds of the city which maintain accounts in this fund may use their account for the acquisition, replacement or improvement of equipment or facilities needed by their department, subject to approval of the city council. (Ord. 876 § 1, 1993; Ord. 820 § 1, 1991).

3.16.300 Cumulative reserve – Public parks – Established.

There is hereby established in the city a fund to be designated as the “cumulative reserve fund for the acquisition and improvement for public parks” for the purpose of acquiring and improving land to be owned by the city and operated as a public park within or without the limits of the city. (Ord. 327 § 1, 1970).

3.16.320 Cumulative reserve – Public parks – Special levy.

An item for the cumulative reserve funds may be included in the city’s annual budget for the ensuing years, and a tax levy made within the limits and as authorized by law for the item; and the item and levy may be repeated from year to year until, in the judgment of the city council, the amount required for the specified purpose has been raised or accumulated. (Ord. 327 § 3, 1970).

3.16.330 Cumulative reserve – Public parks – Surplus use.

Any monies in the fund at the end of each fiscal year shall not lapse, nor shall the same be a surplus available or which may be used for any other purpose than that specified except as herein provided. (Ord. 327 § 5, 1970).

3.16.340 Cumulative reserve – Public parks – Interest and earnings.

Interest and earnings from the cumulative park fund shall be paid into the fund. (Ord. 327 § 5, 1970).

3.16.350 Cumulative reserve – Fire apparatus – Established.

There is established in the city a fund to be designated “cumulative reserve fund for replacement or acquisition of additional fire engines and apparatus”. (Ord. 328 § 1, 1970).

3.16.370 Cumulative reserve – Fire apparatus – Special levy.

An item for the cumulative reserve fund may be included in the city’s annual budget for the ensuing years, and a tax levy made within the limits and as authorized by law for the item; and the item and levy may be repeated from year to year until in the judgment of the city council the amount required for the specified purpose has been raised or accumulated. (Ord. 328 § 3, 1970).

3.16.380 Cumulative reserve – Fire apparatus – Surplus use.

Any monies in the fund at the end of the fiscal year shall not lapse, nor shall the same be a surplus available or which may be used for any other purpose than that specified except as herein provided. (Ord. 328 § 5, 1970).

3.16.390 Cumulative reserve – Fire apparatus – Interest and earnings.

The interest and earnings from the cumulative fund shall be paid into the fund. (Ord. 328 § 5, 1970).

3.16.400 Cumulative reserve fund disbursements.

Monies in cumulative reserve funds may be allowed to accumulate from year to year until the city council shall determine to expend the funds for the purpose or purposes specified, provided that any monies in a cumulative reserve fund shall never be expended for any other purpose than those specified, without an approving vote of a two-thirds majority of the city council. (Ord. 840 § 4, 1992).

3.16.410 Stanwood Recreational Complex fund.

(1) Established. There is hereby established a separate fund of the city to be known as the “Stanwood Recreational Complex fund” (SRC fund), to provide for the development and operation of a sports complex park at 276th Street NW and 92nd Avenue NW.

(2) Revenues. The following items shall be revenues of the fund: Appropriate taxes, interest, receipts, grants and transfers from other funds.

(3) Expenditures. Expenditures from the fund shall be limited to those necessary for the acquisition, development, maintenance and improvement of the park, and other expenditures authorized by the city council. (Ord. 851 § 1, 1992).

3.16.450 Contingency – Created – Purpose.

Pursuant to the statutory authority contained in RCW 35.33.145, there is created a “contingency fund” to provide monies with which to meet any municipal expense, the necessity or extent of which could not have been foreseen or reasonably evaluated at the time of adopting any annual budget, or from which to provide monies for such emergencies lawfully justifying emergency expenditures, or to supply deficiencies in any other fund arising from any cause. (Ord. 364 § 1, 1971).

3.16.460 Contingency – Sources of monies.

The contingency fund may be supported by a budget appropriation from any tax or other revenue source, not restricted in use by law, or may also be supported by a transfer from other unexpended or decreased funds made available by ordinance. (Ord. 364 § 2, 1971).

3.16.470 Contingency – Restriction of accumulation.

The total amount of monies in such fund accumulated at any given time shall not exceed the equivalent of one and one-half mils on each dollar of assessed valuation of property within the city at any such given time. (Ord. 364 § 3, 1971).

3.16.480 Contingency – Use of surplus.

Any monies in the “contingency fund” at the end of any fiscal year shall not lapse, except upon reappropriation by the council to another fund in the adoption of any subsequent budget. (Ord. 364 § 4, 1971).

3.16.660 Capital improvement fund.

(1) Created. There is hereby created a separate fund of the city to be known as the “capital improvement fund.”

(2) Revenue. Proceeds of the first one-quarter percent real estate excise tax provided in SMC 3.16.010, interest and other revenues as directed by the city council shall be deposited into the fund.

(3) Disbursements. Disbursements from the fund shall be used for local capital improvements, including those listed in RCW 35.43.040. (Ord. 870 § 1, 1993).

3.16.730 General fund – Established.

There is established in the city a fund to be designated as the “general fund”. (Ord. 635 § 1, 1984).

3.16.740 General fund – Revenue.

Revenue from property taxes, sales taxes, services and other sources not designated for other funds in the annual budget or by the city council shall be paid into the general fund. (Ord. 635 § 2, 1984).

3.16.750 General fund – Expenditures.

Expenditures of the general fund shall be segregated into departments which shall be separately budgeted and accounted for within the general fund of the city. (Ord. 635 § 3, 1984).

3.16.760 General fund – Departments.

Departments within the general fund may include legislative, executive, administrative and finance, legal, general services, planning, civil service, police, fire, ambulance, public works, flood control and others that the city may require in order to segregate the general government of the city into functional classifications. (Ord. 635 § 4, 1984).

3.16.770 Street construction fund.

There is hereby created a special fund of the city to be known as the “street construction fund”. Revenue of the fund shall be by transfer from the arterial street fund for state-approved construction projects plus other amounts as determined by the city council to provide for the construction and improvement of city streets. (Ord. 649 § 1, 1985).

3.16.780 Police revolving cash fund.

(1) A revolving cash fund is hereby set up for the police department of the city of Stanwood in the amount of $2,000.

(2) Initial funding of the cash fund shall be as follows:

(a) $500.00 – existing police cash fund set up by Resolution No. 79-1;

(b) $500.00 – from the general fund of the city;

(c) $1,000 – from the drug enforcement fund.

(3) The maintenance of the cash fund is the responsibility of the chief of police or his designee.

(4) The chief of police shall prepare or cause to be prepared a disbursement slip for each disbursement with date, name, and purpose, indicating the disbursing officer and signed by the chief of police.

(5) Each disbursement slip shall be consecutively numbered for audit purposes and maintained with the fund in a safe location.

(6) Reimbursement to the fund shall be made upon approval by the city council of an expense voucher which indicates the number of each cash disbursement slip and the total cash disbursed.

(7) Reimbursement to the fund may be made as follows:

(a) From the general fund charged to the police department budget;

(b) From the drug enforcement fund for expenditures related to drug enforcement.

(8) Cash for disbursements in amounts in excess of the cash fund balance may be obtained from the city clerk-treasurer upon receipt of a written request from the police chief and written authorization by the mayor when funds are available in the “drug enforcement fund”. (Ord. 742 § 1, 1988).

3.16.790 Drug enforcement fund – Established.

There is hereby created and established a special fund to be known as the “drug enforcement fund” into which all monies and proceeds from the sale of property seized during drug investigations and forfeited pursuant to RCW 69.50.505 and all other applicable state and federal laws shall be deposited after amounts are deducted in accordance with state and federal laws. (Ord. 744 § 1, 1988).

3.16.794 Drug enforcement fund – Expenditures.

This fund has been established for the purpose of accumulating funds for drug enforcement needs, drug awareness educational purposes and the purchase lease and maintenance of equipment and other items department. The monies deposited in the drug enforcement fund shall be expended only for such purposes and for no other purpose when appropriated by the city council unless otherwise directed by resolution of the city council. (Ord. 744 § 1, 1988).

3.16.796 Drug enforcement fund – Unexpended funds.

Any unexpended funds remaining in the drug enforcement fund at the end of any budget year shall not be transferred to the general fund or otherwise lapse. Rather, said unexpended funds shall be carried forward from year to year until expended for the purposes set forth in SMC 3.16.794, or as otherwise directed by resolution of the city council. (Ord. 744 § 1, 1988).

3.16.800 Drug enforcement fund – Reports.

The police chief shall prepare a report of drug related expenditures quarterly, if monies are expended from the fund. (Ord. 744 § 1, 1988).

3.16.804 Drug enforcement fund – Transfers.

The city clerk-treasurer may make transfers from the drug enforcement fund to the general fund to reimburse the general fund for drug-related police department expenses, where funds are available in the drug enforcement fund. (Ord. 744 § 1, 1988).

3.16.810 BPA energy grant fund.

Revenues from the Bonneville Power Administration, interest, and other monies received, for the purpose of providing energy grants, shall be deposited into this fund. Expenditures from this fund shall be restricted to providing for administration and costs related to the BPA Energy Grant Program and providing incentive payments under the program for buildings within the city, which are electrically heated and which comply with the BPA requirements and the Stanwood Energy Code. (Ord. 774 § 1, 1989).

3.16.820 Public works loan fund – Established.

There is hereby created and established a special fund of the city, to be known as the “public works loan fund.” The fund is established to account for loans received from the Washington State Department of Community Development, under the Public Works Trust Fund Loan Program. (Ord. 783 § 1, 1989).

3.16.825 Public works loan fund – Revenue.

Revenue of the fund shall be receipts of public works trust fund loans, interest on fund assets and transfers from other funds, as budgeted and appropriated by the city council. (Ord. 783 § 2, 1989).

3.16.830 Public works loan fund – Disbursements.

Disbursements from the fund shall be made only as follows:

(1) To pay expenditures on projects authorized in the public works trust fund loan agreement;

(2) Transfer to other city funds to reimburse the other fund for expenditures on authorized projects;

(3) To pay principal and interest to Washington State on the public works trust fund loan. (Ord. 783 § 3, 1989).

3.16.840 Criminal justice fund – Established.

There is hereby created and established a special fund of the city to be known as the “criminal justice fund.” This fund is established to account for monies received from Washington State that are restricted to criminal justice activities. (Ord. 805 § 1, 1990).

3.16.845 Criminal justice – Revenue.

Revenue of the fund shall be receipts from Washington State, interest on fund assets, other receipts restricted to criminal justice activities and transfers from other funds as appropriated by the city council. (Ord. 805 § 2, 1990).

3.16.850 Criminal justice – Disbursements.

Disbursements from the fund shall be to pay for expenditures on criminal justice activities that do not supplant items provided for in the city budget existing on July 1, 1990 and may be made as follows:

(1) Expenses charged to the fund;

(2) Transfers to other funds to reimburse the other fund for authorized expenditures. (Ord. 805 § 3, 1990).

3.16.860 Suspense fund.

(1) There is hereby established a separate fund of the city to account for nonbudgeted transactions such as refunds, deposits, and pass through amounts that are received by the city for transmittal to the county, state and other agencies.

(2) The city clerk-treasurer is directed to maintain a suspense fund account and authorized to make payments from the fund restricted to the purposes and amounts of receipts placed in the fund. (Ord. 840 § 4, 1992).

3.16.900 Growth management fund.

(1) Created. There is established in the city a separate fund to be designated the “growth management fund.”

(2) Revenue. Proceeds from the additional one-quarter percent real estate excise tax provided in SMC 3.08.015, interest and other revenues, as directed by the city council, shall be deposited into the fund and accumulated from year to year.

(3) Disbursements. Amounts in the fund may be expended as authorized under RCW 82.46.035(5) or as directed by the city council. (Ord. 871 § 1, 1993).

3.16.950 Equipment reserve fund.

(1) Created. There is hereby created a separate fund in the city to be known as the “equipment reserve fund.”

(2) Revenue.

(a) Revenue of the fund shall be by interfund transfer from city departments or funds, investment interest of the fund and such revenue as may be authorized by the city council or provided in the city’s budget.

(b) Accounts maintained by departments or funds in the capital expense fund, existing in 1991, shall be transferred to this fund and budget appropriations for such departments, in the current expense fund, shall be transferred to the department accounts in this fund.

(3) Accounts. Contributions and disbursements of departments or funds of the city, to or from this fund, shall be maintained in separate accounts, which, with investment interest, shall accumulate to provide funds required by that department. Should the accounts of a department or fund be over expended, interest at a rate set by the city clerk-treasurer shall be charged on the deficient balance of the account until reimbursement by the department.

(4) Expenditures. Departments or funds of the city which maintain accounts in this fund may use their account for the acquisition, replacement or improvement of equipment or facilities needed by their department, subject to approval of the city council. (Ord. 820 § 1, 1991).