Chapter 2.08
BOARDS, COMMISSIONS AND COMMITTEES

Sections:

2.08.010    Council committees.

2.08.020    Committees appointed by mayor.

2.08.030    Wilson Center for the Arts board of directors.

2.08.040    Plan commission.

2.08.045    Plan review board.

2.08.050    Civil service commission.

2.08.070    Park and recreation commission.

2.08.010 Council committees.

A.    The following committees and the chairmen thereof shall be appointed by the council president no later than the second meeting of the new common council.

B.    Composition of Committees. Each committee shall consist of at least three and not more than five members, except for the finance committee which shall consist of seven members, one from each district. The chairmen of committees shall be designated by the council president. The chairmen of committees, other than those named in this section, shall be designated by the mayor. Each member shall serve as appointed unless excused by a majority of the members of the council. All aldermen shall serve on at least one standing committee. The council president may serve as a member of not more than one standing committee. His appointment thereto shall be by a majority vote of all members of the council. The council president may serve as chairman of the standing committee to which he is so appointed only if appointed to that chairmanship by a separate three-fourths vote of all members of the council. The council president also shall serve as an alternate member of each committee and shall serve in the absence or disqualification of any committee member whose absence results in the lack of a quorum; provided that, in the event the council president becomes acting mayor under Section 62.09, Wisconsin Statutes, during that period of service as acting mayor, he shall not serve as a member of a committee unless the mayor is a member of the committee.

C.    Committee of the Whole. The mayor may declare the entire council a committee of the whole for informational discussion at any meeting or for any other purposes and shall be ex officio chairman of the same, provided that there is no objection by any of the aldermen present at the meeting.

1.    Information Technology Subcommittee (Five Members). This subcommittee shall study the city’s needs, develop planning strategies, and make recommendations to the finance committee and the council concerning information technology issues and any other matter delegated to it by the finance committee; it will make recommendations relative to ongoing long-range technology issues and planning; and shall submit to the finance committee and council an annual technology status report. This committee shall consist of five members, including two aldermanic representatives, at least one of whom is a member of the finance committee, and three citizen members. The aldermanic members shall be appointed by the council president. The citizen members shall be appointed by the mayor. All appointments shall be subject to council approval.

2.    Board of Public Works (Five Members).

a.    The board of public works shall consist of the mayor, four aldermen, and one aldermanic alternate. The four aldermanic members and the aldermanic alternate shall be appointed by the council president subject to confirmation by the council. The chairman of the board shall be appointed by the council president, subject to council approval, except as otherwise provided in this section. The mayor may appoint an alderman to serve in the absence of the mayor, subject to council approval.

b.    In addition to its other duties, the board shall study, promote, make recommendations, and help to implement bicycle and pedestrian bike paths and safety measures along major roadways throughout the city.

c.    The board shall also be responsible for recommending to the council the preparation, bidding, and subsequent awarding of any municipal contract, and application for grants relative to the weekly collection and disposal of municipal solid waste, recyclable materials, and yard waste.

d.    The board shall oversee and recommend the purchase, improvement and disposal of public lands, excepting those relating to city parks, the city library, and sewer and water utilities.

3.    Finance Committee (Seven Members). This committee, in addition to its other duties prescribed by the Wisconsin Statutes and this municipal code, shall study the city’s needs, develop planning strategies, and make recommendations relative to city capital improvements in cooperation with other committees, commissions, and boards. It shall also be responsible for overseeing risk management for the city, excepting those risk management aspects overseen by the human resources and public safety committee. The finance committee will supervise the technology status of the city by reviewing the recommendations of the information technology subcommittee.

4.    Forestation Committee (Five Members). This committee shall establish and develop a forestation program for public purposes and, in conjunction therewith, may maintain a minimum care outdoor nursery on public property stocked by seedlings, bushes, plants and other shrubs and trees for transplanting.

5.    Legislative and Licensing Committee (Five Members). This committee shall be responsible for evaluation and approval of new legislation, amendments, and deletions to the municipal code, sometimes in conjunction with other committees. The committee is also responsible for the approval of licenses and permits; recommendation to the common council of individuals to fill vacancies on the council and the appointment of members of the ethics board.

6.    (Repealed by Ord. 1734).

7.    Human Resources and Public Safety Committee (Five Members). This committee shall make recommendations to the mayor and the council and the committees thereof concerning the creation of new positions, employment, promotion, wages, salaries, fringe benefits and working conditions; serve as liaison between the civil service commission and the council; and study and make recommendations for improved efficiency in the operations of the various departments and shall be responsible for overseeing the risk management aspects of the city relating to health insurance, benefits, workplace safety and worker’s compensation. Additionally, the committee shall oversee the police and fire departments relative to issues outside the jurisdiction of the police and fire commission, including review of said departments’ annual budgets.

8.    (Repealed by Ord. 1738).

9.    Water and Sewer Board (Five Members).

a.    The water and sewer board shall consist of five aldermen appointed by the council president, subject to confirmation by the council. The chairman of the board shall be appointed by the council president, subject to council approval, except as otherwise provided in Section 2.16.010. One member shall be designated as the representative to the Poplar Creek-Deer Creek Interceptor commission and two members designated as the representatives to the Underwood sewer board by the chair of the water and sewer board.

b.    The water and sewer board shall supervise the purchase, improvement and disposal of public lands relating to sewer utility projects, subject to council approval.

c.    The water and sewer board shall supervise the purchase, improvement and disposal of public land relating to water utility projects, subject to council approval.

D.    Council Member to be Appointed Liaison to School Board. The president of the council shall appoint a member of the council to serve as its liaison representative to the school board and administration of the Elmbrook School District. Such representative shall attend such school board meetings and meet with such school officials as necessary to consider and report on matters of mutual concern to the council and the school board and to improve communication and understanding between them. His term shall coincide with his aldermanic term of office. (Ord. 2131-08 § 1 (part), 2008)

2.08.020 Committees appointed by mayor.

A.    Special Committees. The mayor may, from time to time, appoint such special committee or committees as the mayor deems advisable or as provided for by motion or resolution stating the number of members and object thereof to perform such duties as may be assigned to them.

B.    Absences Vacate Office. Three consecutive absences by a member of any board or commission from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the mayor for good cause shall not be considered an absence hereunder.

1.    Board of Review.

a.    The board of review shall consist of five citizen members, one of whom shall be the chairman, and two aldermanic members. The five citizens shall be appointed for three-year terms. After initial appointments of one-, two-, three-, three- and two-year terms, the appointments shall be for full terms. There shall also be appointed an alternate member of the board who shall serve for one year and who shall act in the event of absence or disability of a regular member of the board. All appointments shall be made by the mayor and confirmed by the council.

b.    The board of review shall be in session at least one day for no less than two hours between the hours of eight a.m. and midnight. Notice of the time and date shall be published pursuant to Section 70.47(3)(b), Wisconsin Statutes.

c.    Whenever the assessor, in the performance of the assessor’s duties, requests or obtains income and expense information pursuant to Section 70.47(7)(af), Wisconsin Statutes or any successor statute thereto, then such income and expense information that is provided to the assessor shall be held by the assessor on a confidential basis, except, however, that the information may be revealed to and used by persons: in the discharging of duties imposed by law; in the discharged of duties imposed by office (including, but not limited to, use by the assessor in performance of official duties of the assessor’s office and use by the board of review in performance of its official duties); or pursuant to order of a court. Income and expense information provided to the assessor under Section 70.47(7)(af), unless a court determines that it is inaccurate, is, per Section 70.47(7)(af), not subject to the right of inspection and copying under Section 19.35(1), Wisconsin Statutes.

2.    Library Board. The library board shall be appointed and shall serve as provided in Sections 43.54 through 43.58, Wisconsin Statutes. There shall be nine members of the board appointed for staggered three-year terms by the mayor subject to confirmation by the common council except if additional appointments are made by the county board chair pursuant to Chapter 43 of the Wisconsin State Statutes. One member appointed shall be a school district administrator, or the administrator’s representative, to represent the school district. One member of the municipal governing body shall be a member of the library board.

3.    Board of Appeals. The board of appeals members shall be appointed and shall serve as provided in Section 62.23(7)(e), Wisconsin Statutes. For composition, powers and duties, see Chapter 17.12.

4.    Police and Fire Commission. The police and fire commission shall be appointed and shall serve as provided in Section 62.13, Wisconsin Statutes. The commission shall be composed of five citizens, one appointed each May for a five-year term.

5.    Community Development Authority.

a.    Findings. The common council of the city of Brookfield specifically finds and declares that there is a need for blight elimination, slum clearance, urban renewal and community development programs and projects and housing projects in the city of Brookfield.

b.    Created. The community development authority of the city of Brookfield (CDACB) is created pursuant to Section 66.1335(1), Wisconsin Statutes.

c.    Powers and Functions. The community development authority shall have such powers and perform such functions as are provided by Section 66.1335, Wisconsin Statutes, which statute is hereby incorporated by reference.

d.    Appointment of Commissioners. The mayor shall, with the confirmation of the common council, appoint seven qualified resident persons as commissioners of the community development authority.

i.    Two of the commissioners shall be members of the common council and shall serve during their term of office as board members.

ii.    The first appointment of the five noncouncil members shall be for the following terms: two for one year and one each for the terms of two, three, and four years. Thereafter, the terms of noncouncil members shall be for four years and until their successors are appointed and qualified. Vacancies shall be filled for the unexpired term as provided in this section.

6.    Economic Development Committee.

a.    Composition. The economic development committee (EDC) shall consist of seven persons to be appointed by the mayor and confirmed by the council. The EDC shall be comprised of the following: a member of the council; a representative of education; a citizen representative; two business representatives, one of whom is a member of the board of directors of the Brookfield Chamber of Commerce; and two at-large representatives.

b.    All members of the EDC shall serve for a term of three years; however, the terms on the EDC for the member of the council and for the member of the board of directors of the Greater Brookfield Chamber of Commerce shall coincide with their terms in their respective offices so that if either of those individuals ceases to hold his/her office on the council or on the board of the Chamber of Commerce during their terms on the EDC, their terms on the EDC shall thereupon end and a new representative for the balance of the term shall be appointed to the EDC by the mayor and approved by the council. The mayor and the president of the Greater Brookfield Chamber of Commerce shall serve on the EDC in an ex officio capacity. The city director of community development or designee shall be requested to attend the EDC meetings in order to ensure the coordination of the programs of the EDC with that of the physical planning programs.

c.    The committee will process requests for industrial revenue bonds pursuant to the Wisconsin Statutes. The committee will assess the general economic and ecological impact of the proposed new industry, the type of manufacturing contemplated, the anticipated number of initial employees, utility needs, waste output, the estimated cost of the new plant, dollar needs, the fiscal soundness of the applicant, the marketability of the bonds, and other pertinent matters. The committee shall make a recommendation to the council with respect thereto. (Ord. 2131-08 § 1 (part), 2008)

2.08.030 Wilson Center for the Arts board of directors.

The city common council president (or designee) and a member of the parks and recreation commission shall represent the city as ex officio voting members of the Wilson Center for the Arts board of directors. The city’s director of finance and director of parks and recreation (or designees) shall represent the city as nonvoting staff liaisons to the Wilson Center for the Arts board of directors. (Ord. 2131-08 § 1 (part), 2008)

2.08.040 Plan commission.

A.    The plan commission shall consist of the mayor, who shall be the presiding officer, three aldermen and three citizens of the city. Two aldermanic members of the commission shall be appointed by the council president, and one aldermanic member appointed by the mayor, subject to confirmation by the council. Aldermanic appointments are made for two years in April on even-numbered years. The three citizens of the city shall be appointed by the mayor, subject to confirmation by the council, for three-year terms commencing on May 1st in the year of appointment.

B.    In addition to its other duties, the commission shall engage in long-range planning efforts, shall oversee, and shall make recommendations to the council, relative to annexations to the city.

C.    The common council shall have the authority, by majority vote, to approve, reject, or amend the master plan as certified to the common council by the plan commission under Section 62.23(3), Wisconsin Statutes. (Ord. 2131-08 § 1 (part), 2008)

2.08.045 Plan review board.

A.    Plan Review Board. The plan review board acts as a committee of the plan commission and shall consist of the mayor who shall be the presiding officer and three members of the plan commission. The duties and responsibilities of the plan review board shall be determined by the plan commission. In the absence of the mayor, the board shall elect a chairperson pro tem. A quorum shall consist of three members. The plan commission shall consider the recommendations of the plan review board at a subsequent commission meeting.

B.    Powers and Duties. The plan review board’s powers and duties shall include: holding special exception public hearings and conditional use public hearings and making recommendations upon the special exceptions and conditional uses; reviewing temporary use permit applications as well as review applications for and make recommendations on certain plan commission agenda items such as: plan and method of operations, certified survey maps, fences, retaining walls, solar collectors, satellite dishes, yard maintenance buildings, sign applications, landscaping requirements and any other matters that the plan commission wishes to have the board review.

C.    Unless otherwise specifically required by the municipal code, the director of planning or his/her designee shall select the matters to be included on the board’s agendas. (Ord. 2131-08 § 1 (part), 2008)

2.08.050 Civil service commission.

A.    Established—Appointment of Members.

1.    A civil service commission, sometimes herein called board or commission, is established which shall consist of five members, one to be appointed annually by the mayor for a term of five years, subject to confirmation by the council. No person shall be appointed to the commission who holds any salaried public office or employment within the city. The members of the commission shall be qualified electors of the city and shall serve without compensation.

2.    Vacancies shall be filled by appointment in the original manner for the unexpired terms. Each member of the commission may serve beyond the expiration of his/her term at the request of the mayor until his/her successor is appointed and qualified. A recommendation by the mayor for cause and approval by a three-fourths vote of the council shall be required to remove any member of the commission from office prior to the expiration of his term of office.

3.    Upon appointment, each member shall take the official oath required by Section 19.01, Wisconsin Statutes, which shall be filed with the city clerk.

4.    Alternates. In order to assure the availability of a quorum at all times, the mayor is authorized to appoint two alternate members of the commission for five-year terms, who shall be available to act in the absence or disability of a regular member of the commission. These appointments shall be subject to council approval; provided, that the alternates may, in the event of emergency, act on the mayor’s order until the next succeeding council meeting.

B.    Administrative Duties. The civil service commission of the city will have five basic functions:

1.    To oversee, make recommendations, give advice and make reports when necessary to the human resources and public safety committee of the council regarding the procedures used to fill vacancies which may exist in positions governed by this chapter;

2.    To serve as an appellate body for hearing appeals of decisions of the director of human resources regarding the staffing of positions covered by Chapter 2.40;

3.    To serve as an appellate body for hearing appeals of decisions by appointing officers concerning termination, discipline and alleged workplace safety complaints of individuals in positions covered by Chapter 2.40;

4.    To evaluate and approve or deny requests to extend probationary periods of incumbents of positions covered by Chapter 2.40;

5.    To evaluate and approve or deny lay-off plans required by the elimination of positions covered by Chapter 2.40.

The director of human resources has the authority to develop, with the concurrence of the civil service commission, systems to screen, select and hire individuals for positions which the council determines should be filled and are covered by Chapter 2.40. (Ord. 2257-11 § 1, 2011; Ord. 2131-08 § 1 (part), 2008: Ord. 2100-07 § 1, 2007)

2.08.070 Park and recreation commission.

A.    Composition. The park and recreation commission shall consist of seven members, six of whom shall be appointed by the mayor, subject to the confirmation of the council, and one of whom shall be an alderman appointed by the council president. The mayor’s appointees shall consist of five citizen members and one representative of the Elmbrook School District who serves said district in an elected or supervisory capacity. The term of the school district representative shall terminate at the end of three years or upon the conclusion of his/her service with the school system, whichever date first occurs. The terms of the five citizen members shall be for five years. The aldermanic appointee shall be appointed for two years in April of even-numbered years. The mayor shall make initial appointments for staggered terms of one to five years for the citizen members to establish an orderly rotation of such terms.

B.    Powers and Duties. The park and recreation commission shall have the following powers and duties:

1.    Parks. With respect to parks, the powers and duties shall be as provided by Sections 27.08(1) and (2) and 27.10, Wisconsin Statutes. The acceptance of gifts of money or property or the acquisition of property or privileges for park purposes, as defined in Section 27.08, Wisconsin Statutes, can be accomplished only upon the recommendation of the commission and approval by the council by resolution, but the dedication of land or money in lieu thereof to the city for park, recreation or other public purpose in connection with the subdividing of land shall be deemed to have been approved by the council in and by its act of accepting the final plat in connection with which such dedication is made.

2.    Recreation. The commission shall have the general supervision of municipal recreation in the city and shall operate and maintain all community recreation centers, playgrounds or other areas which shall be assigned to it by resolution of the council and may make rules and regulations for the government and control of all such places of recreation subject to disapproval by a vote of two-thirds of the members of the council at the next regular meeting of the council following notice of adoption of such rule or regulation. The commission may appoint seasonal employees as they may deem necessary for carrying out the purposes of this section; provided, that appropriations for such positions are made in the annual budget by the council. The commission shall promote recreation in its broadest aspects and, toward this end, shall cooperate with existing recreational programs under the auspices of schools or semipublic groups within the city.

In addition, the commission shall study, promote, make recommendations, oversee, and help to implement recreational bike paths and a city greenway system.

C.    Budget. The commission shall submit to the council by October 1st of each year an estimate of the expenditures required for the following calendar year in order to carry out a program for the maintenance and development of parks and recreational activities within the reasonable means of the taxpayers.

D.    Civil Service. All employees of the commission shall be subject to the provisions of Section 2.08.050.

E.    Finances. All expenditures pursuant to the budget previously approved by the council, including gifts accepted by the council, shall be made only upon the prior approval of the commission and the issuance of an order for the expenditure by the city. All moneys received for the purposes of the commission, whether from the general fund or from approved donations, shall be deposited in the general fund of the city and segregated on the books of the city. The city treasurer shall act as treasurer of the commission without additional compensation.

F.    Annual Report. The commission shall issue a written annual report to the council at its second regular meeting of each year after the first year.

G.    Fourth of July Arrangements. The commission shall arrange or conduct appropriate ceremonies, parades, programs or fireworks on the Fourth of July of each year to recall, restate and affirm the basic concepts of our free American society. (Ord. 2131-08 § 1 (part), 2008)