Chapter 4.18
DONATION OF CITY ASSETS

Sections:

4.18.010    Grant Authorization.

4.18.020    Grant Requirements.

4.18.030    Grant Disbursements.

4.18.010 Grant Authorization.

The City may donate any city property and or revenues except as restricted by this chapter and by Section 13.4 of the Home Rule Charter, upon a two-thirds (2/3) majority vote of the City Council.

4.18.020 Grant Requirements.

A) The city requires a completed Application on forms provided by the City no later than March 31 of each year. The completed application must be submitted to the city clerk for any and all donation requests of the city. The following information must be included in the request:

1.    The name of the organization requesting a grant.

2.    The organization’s Federal Identification Number (FIN) if the agency is registered with the Internal Revenue Service.

3.    The type of organization and its tax status.

4.    The names of persons legally responsible for the organization.

5.    The proposed use of grant funds being requested.

6.    The details of how the requested grant will benefit the City of North Pole.

7.    All other donations of city asset shall be by council approval and in compliance with this chapter.

8.    All organizations requesting grants from the city that total more than $6,000.00 in value within any calendar year, shall submit to the city, with the request, a statement of financial eview of the year preceding said request, a proposed budget detailing how city funds will be used and an IRS form 9-90 for the previous year.

9.    All organizations receiving grants from the City will submit to the City Council a year end report outlining the use of the grant.

4.18.030 Grant Disbursements.

All grant requests shall be promptly rated by the council and shall be rejected, approved or a portion thereof approved based upon the following criteria:

1.    The amount of city funds available for grants appropriations.

2.    The relative urgency of the stated need.

3.    The number of North Pole citizens that will receive benefit or quality of life improvement from the grant.

4.    Audit disclosures (when required) shall be examined for determination of theorganization’s overall financial responsibility.

5.    The need as stated in the application shall be priority rated with existing city departmental needs that have not received budget appropriations. Departmental needs must be submitted to the mayor by Department Heads to be included in the priority ratings.

6.    The need as stated in the application shall also be priority rated to other submitted grant applications.

7.    Only non-profit organizations may request and qualify for city grants.

8.    Grants may not be given to any organization wherein a city elected official would be the direct beneficiary of the grant.(Ord.98-15 §4, 1998)