Chapter 2.12
FINANCIAL ADMINISTRATION1
Sections:
2.12.030 Treasurer’s duties with respect to city’s finances.
2.12.010 Purpose.
It is the purpose of this chapter to provide for the management of the finances and public expenditures of the city economically, fairly and honestly, and to provide for efficient and economical procedures for work flow, recordkeeping, supervision and internal control. (Ord. 1369 §1(part), 1980).
2.12.030 Treasurer’s duties with respect to city’s finances.
The duties of the office of city treasurer with respect to the city’s financial matters are described as follows:
A. Ascertain timely bank deposits have been made;
B. Sign checks on order of mayor and council;
C. Receive financial statements prepared by the finance director;
D. Ascertain that the city’s financial statements prepared by the finance director fairly represent the city’s transactions of cash receipts and disbursements. This would be done by procedures such as:
1. Review bank reconciliation to be sure they are done and current,
2. Review reconciliation of payroll records to budgetary accounting records,
3. Review cash receipts on a test basis to verify they are properly posted,
4. Review cash disbursements on a test basis to verify they are properly posted;
E. Report to council each quarter on the reliability of the accounting records maintained by the finance director to produce accurate financial statements. Any comments or qualifications by the treasurer may be directed in written form to the council at any regularly scheduled council meeting. (Ord. 1369 §1(part), 1980).
2.12.040 Finance director.
There is established the position of finance director, who shall be hired as department head for the administration department and who shall serve under the guidelines of the city’s personnel policies and procedures. The finance director shall be directly responsible to the city manager, and shall have the following responsibilities:
A. Payroll accounting and time records;
B. Utility billing;
C. Cash receiving;
D. Bank deposit preparation and bank deposits;
E. Cash disbursing;
F. Code invoices with proper accounts to be charged when posting to accounting records;
G. Prepare checks for properly approved and coded invoices for council review and approval;
H. Sign checks on order of the mayor and the council;
I. Maintain general accounting records in accordance with a comprehensive basis of accounting for municipal corporations:
1. General ledger, with budget appropriations,
2. Cash receipt journal,
3. Cash disbursements journal;
J. Prepare financial statements as required by the council;
K. Prepare accounting reconciliations as required by the council;
L. Maintain all accounting records in accordance with council policy and available for inspection; the books and records maintained by the city’s finance director shall be the official books and records of the city for audit purposes;
M. Invest the city’s excess funds in interest yielding deposits as outlined in the Oregon Revised Statues, and within the policy guidelines of the council and to act as custodial officer and local government official, as those terms are defined by state statute, for the purpose of such investments;
N. Coordinate budgetary and fiscal policies and procedures with other department heads;
O. Supervise administration department employees;
P. Such other duties as are assigned to him by the city manager. (Ord. 1969 §1(part), 2013; Ord. 1369 §1(part), 1980).
2.12.050 Compensation.
The compensation of the recorder, treasurer and finance director shall from time to time be established by ordinance by the city council in accordance with the council’s authority by charter to determine such compensation. (Ord. 1369 §1(part), 1980).
Prior ordinance history: Ord. 949.