Chapter 3.04 FUNDS

There is created a fund to be known as the sewer fund. The fund shall be used for defraying the expenses connected with, incident to or pertaining to the preparation of plans and specifications, the construction, repair and maintenance of a general sewage system for the city. (Ord. 417 §§ 1, 2, 1892).

3.04.020 Cumulative reserve fund for Olympic gravity water system.

Closed by Ord. 2720. (Ord. 1156 §§ 1, 2, 1943).

3.04.030 State aid fund.

Closed by Ord. 2720. (Ord. 1157 §§ 1, 2, 1943).

3.04.040 War liquor tax fund.

Closed by Ord. 2720. (Ord. 1158 §§ 1, 2, 1943).

3.04.050 Street lighting fund.

Closed by Ord. 2720. (Ord. 1210 § 1, 1947).

3.04.060 Arterial street fund.

Closed by Ord. 2722. (Ord. 1565 §§ 1, 2, 1969).

3.04.070 Cumulative reserve fund for capital improvements.

There is established a fund for the deposit and expenditure of moneys appropriated thereto in annual budgets of the city, to be known as the cumulative reserve fund.

The cumulative reserve fund shall be established for the accumulation of funds for capital improvements for the city, and its various departments, and shall be used upon proper and lawful budget procedures, as provided by state and city laws.

The cumulative reserve fund shall be for the purchase, planning and construction of capital improvements of the city, both for improvement and acquisition of real property, and for the acquisition of personal property and equipment for which the city council has made lawful authorization and appropriation.

No expenditures shall be made from the cumulative reserve fund except upon appropriation in an annual city budget or emergency ordinance as provided by law.

The city treasurer is authorized, with the consent of the finance committee of the city council first being required, to invest the moneys held in the cumulative reserve fund, and to reinvest the same, in such government securities and bank accounts as may be permitted by state laws.

Vouchers shall be drawn, and warrants shall be issued and paid on the cumulative reserve fund in the same manner as for other city funds. (Ord. 1571 §§ 1 – 6, 1969).

3.04.080 Federal shared revenue fund.

Repealed by Ord. 2574. (Ord. 1683 § 2, 1973).

3.04.090 Claim and payroll funds.

There is established a claim fund and a payroll fund. The payroll fund shall receive all amounts appropriated for payroll purposes, as said amounts may be transferred from various departments of the city, pursuant to budgetary authorization, and shall be disbursed from said fund only for the purposes and in amounts set forth by the budgets of the departments from which the funds are transferred. The claim fund shall receive from each department amounts sufficient to satisfy claims against such departments, and shall be disbursed from said fund only for the purposes and in the amounts set forth in the budgets for said departments from which the funds are transferred. (Ord. 1706 § 1, 1974; Ord. 1701 § 1, 1974).

3.04.100 Equipment rental fund – Established.

There is created and established in the treasury of the city a special fund to be known and designated as the “equipment rental fund,” to be used as a revolving fund to be expended for salaries, wages and operations required for the repair, replacement, purchase and operation of motor vehicle equipment, and for the purchase of all equipment, materials and supplies to be used in the administration and operation of the fund. (Ord. 1712 § 1, 1974).

3.04.110 Equipment rental fund – Administration.

The equipment rental fund created by PTMC 3.04.100 shall be administered by the clerk-treasurer’s department. (Ord. 1712 § 2, 1974).

3.04.120 Equipment rental fund – Schedule of charges for rentals.

The schedule of charges to be paid into the equipment rental fund by the various offices and departments of the city renting motor vehicle equipment from the fund shall be as follows:

A. For the year 1974, charges to such participating funds or departments as provided in the city’s 1974 budget;

B. For each year succeeding 1974, such charges as shall reflect a reasonable rate to recover the costs of acquiring, maintaining and operating such equipment, such charges having been initially provided in the annual budgets of the respective departments and funds of the city. (Ord. 1712 § 3, 1974).

3.04.130 Equipment rental fund – Accounts.

The clerk-treasurer shall keep such books, accounts and records as are necessary to control and report the financial operations of the equipment rental fund; and shall further subdivide the cash account thereof into two separately designated accounts as follows:

A. Account “A,” which shall be the “current operating account,” into which shall be placed those portions of the charges made to the various offices and departments of the city beginning in the year 1975, in accordance with the schedule contained in PTMC 3.04.120 which are specifically billed said offices and departments to provide sufficient moneys to pay the salaries, wages, materials, overhead or other costs necessary to operate and maintain all motor vehicle equipment rented thereto. There shall also be placed into Account “A” moneys which may from time to time be made specifically available thereto by action of the city council;

B. Account “B,” which shall be the “equipment purchase and replacement account,” into which shall be placed those portions of the charges made to the various offices and departments of the city beginning in the year 1975, in accordance with the schedule contained in PTMC 3.04.120, which are specifically billed said offices and departments to provide sufficient moneys, having first taken into consideration the necessary operating and maintenance costs billed under subsection A of this section, to pay the costs of purchasing new equipment and replacing used equipment as required to carry out the purposes of the equipment rental fund. There shall also be placed into Account “B” moneys which are derived from the direct sale of any of the equipment or other capital assets of the fund and any moneys which may from time to time be made specifically available thereto by action of the city council. (Ord. 1712 § 4, 1974).

3.04.140 Equipment rental fund – Equipment transfer.

There is transferred into “equipment rental fund” all vehicle equipment owned by the city, including but not limited to automobiles, trucks, packers, pumpers, loaders, backhoes and other equipment used by the several city departments. (Ord. 1712 § 5, 1974).

3.04.150 Equipment rental fund – Moneys transfers.

All moneys deposited in the equipment rental fund and not expended as provided herein shall remain in the fund from year to year and shall not be transferred to any other fund or expended for any purpose whatsoever, except as is herein provided; provided, however, any moneys in the fund not needed therein may from time to time be transferred by appropriate action of the council of the city to the current expense fund of the city. (Ord. 1712 § 6, 1974).

3.04.160 Equipment rental fund – Abolition – Moneys disposition.

If at any time hereafter the council of the city abolishes the equipment rental fund, then all moneys on deposit therein shall revert to the current expense fund of the city. (Ord. 1712 § 7, 1974).

3.04.170 Equipment rental fund – Equipment department established.

There is established a new department to be known as “equipment department,” said department to be responsible for the scheduling, dispatching, repairs and maintenance of all equipment belonging to the equipment rental fund. This section creates a new position to be designated as equipment department superintendent, responsible for administering and performing the above specified functions. (Ord. 1712 § 8, 1974).

3.04.180 Public works employment act fund – Established.

Closed by Ord. 2720. (Ord. 1770 § 1, 1976).

3.04.190 Public works employment act fund – Vouchers.

Closed by Ord. 2720. (Ord. 1770 § 2, 1976).

3.04.200 Library Services and Construction Act grant.

Closed by Ord. 2720. (Ord. 1888 § 1, 1981).

3.04.210 Advance travel expense revolving fund – Established.

There is established an advance travel expense revolving fund. (Ord. 1896 § 1, 1981).

3.04.220 Advance travel expense revolving fund – Deposits and disbursements.

The clerk-treasurer shall be designated as custodian of this fund in the amount of $1,500 to be deposited in a separate checking account by issuance of a treasurer’s check. Thereafter, the clerk-treasurer shall deposit all refunds from officers and employees allowed in the settlement of employee advances. All disbursements from this fund shall be in accordance with the provisions established by the Office of State Auditor for the state of Washington. (Ord. 2345 § 1, 1993; Ord. 1896 § 2, 1981).

3.04.230 Memorial fund.

A. Pursuant to RCW 35.21.100, the city is hereby authorized to accept any money or property donated, devised or bequeathed to it, and to carry out the terms of the donation, devise or bequest if within the powers granted by law. If no terms or conditions are attached to the donation, devise or bequest, the city may expend or use the same for any municipal purpose. Acceptance of any donation, devise or bequest by the city shall be by resolution of the city council.

B. There is established a fund to be known and designated the “memorial fund” wherein shall be deposited all sums of money coming to the city and its various departments, boards and commissions by reason of gift, bequest or other voluntary gratuitous transfer from any person or entity.

C. The appropriation and disbursement of sums from the memorial fund shall be made in the same manner as other funds of the city are disbursed.

D. Funds coming into the memorial fund may be and shall be accepted and managed in accord with any conditions and terms imposed by the donor in making the gift.

E. Funds in the memorial fund may be invested and reinvested by the clerk-treasurer in the same manner as may be utilized for the investment of other city funds.

F. The city’s clerk-treasurer is authorized and directed to establish such other funds and accounting procedures as may be necessary to carry out the terms or conditions of any donation, devise or bequest, in accordance with laws of the state of Washington and requirements prescribed by the office of the State Auditor for Washington State. (Ord. 2016 § 1, 1985; Ord. 1933 §§ 1 – 4, 1982).

3.04.240 Community development block grant fund.

A. There is established a fund to be known as the “community development grant fund” which may be referred to in alternate as the “Mainstreet redevelopment project” fund, for the purpose of receiving the deposits of funds allocated and delivered to the city pursuant to agreement with the Jefferson County commissioners from housing rehabilitation funds.

B. The city clerk-treasurer is authorized and directed to honor vouchers properly drawn upon the community development block grant fund pursuant to the regulations established by the Department of Housing and Urban Development and published in the Federal Register Part IV on August 27, 1979, Vol. 44 No. 167, and to issue warrants pursuant thereto. (Ord. 2112 §§ 1, 2, 1988).

3.04.250 Contingency fund.

A contingency fund shall be used for a city council contingency reserve fund in accordance with RCW 35A.33.145. (Ord. 2723 § 1, 1999).

3.04.260 Treasury agency fund.

A treasury agency fund shall be used to account for moneys collected and remitted on behalf of other government agencies. (Ord. 2723 § 3, 1999).

3.04.270 Northwest Maritime Center fund.

A. There is established a city fund to be known as the “Northwest Maritime Center fund” for the purpose of receiving the deposits of funds allocated and delivered to the city pursuant to agreement with various federal and state grantor agencies.

B. The finance director is authorized and directed to honor vouchers properly drawn upon the Northwest Maritime Center fund pursuant to the regulations established by the federal and/or state grantor agencies, and to issue checks pursuant thereto.

C. The finance director may close the Northwest Maritime Center fund after the grantor agency has closed out the grant file and all transactions have been accounted. (Ord. 2806 § 1, 2002).

3.04.280 Fire department fund.

There is established a special revenue fund to be known as the fire department fund, for the purpose of receiving revenues for the operation of fire and emergency medical services. The finance director shall create the necessary accounts for this fund and account for all resources and expenditures of the fire department in accordance with the Washington State Auditor budgetary, accounting and reporting system. (Ord. 2889 § 1, 2005).

3.04.290 Library fund.

There is established a special revenue fund to be known as the library fund for the purpose of receiving revenues for the operation of library services. The finance director shall create the necessary accounts for this fund and account for all resources and expenditures of the library in accordance with the Washington State Auditor budgetary, accounting and reporting system. (Ord. 2889 § 2, 2005).

3.04.300 Community services fund.

There is established a special revenue fund to be known as the community services fund for the purpose of receiving revenues for the operation of community services. The finance director shall create the necessary accounts for this fund and account for all resources and expenditures for the community services in accordance with the Washington State Auditor budgetary, accounting and reporting system. (Ord. 2889 § 3, 2005).

3.04.310 Public works administration and engineering department fund.

There is established a special revenue fund to be known as the public works administration and engineering department fund, for the purpose of receiving revenues for the operation of public works administration and engineering services. The finance director shall create the necessary accounts for this fund and account for all resources and expenditures of the public works administration and engineering department in accordance with the Washington State Auditor budgetary, accounting and reporting system. (Ord. 2889 § 4, 2005).