Chapter 2.112
CONTRACT APPROVAL AUTHORIZATION

Sections:

2.112.010    Contract approval authorization.

2.112.010 Contract approval authorization.

A. The city council authorizes the mayor and the city administrator, jointly, to enter into and execute on behalf of the city the following contracts without individual approval of each contract by the city council, so long as the contract is consistent with the approved annual budget for the city, and the city’s liability under the contract does not exceed available fund balances:

1. Contracts for purchase of goods, supplies, materials, or equipment involving a cost or fee (excluding sales tax) of less than $15,000.

2. Professional service contracts, including contracts for architectural, engineering, legal, and consulting services involving a cost or fee (excluding sales tax) of less than $15,000.

3. Maintenance contracts involving a cost or fee (excluding sales tax) of less than $10,000 per year.

4. Public works projects involving a cost or fee of less than $35,000 involving multiple trades, and $20,000 involving a single trade.

5. Settlement agreements involving a cost or fee of less than $1,000, and retention of legal counsel and expert consultants, involving risk management claims or suits.

6. Other routine agreements where no expenditure is involved, or the cost, expenditure, or fee (excluding sales tax) does not exceed $10,000.

7. Lease agreements for materials, supplies, and equipment where the expenditure or fee does not exceed $10,000 per year.

8. Sale of unneeded surplus personal property with an estimated cumulative value of $10,000 or less, which has been certified for disposition, such sale or disposition to be made by the administration in accordance with informal procedures and in the best interest of the city.

9. Contracts which carry out or implement a provision of this code or established city policy, e.g., maintenance or performance bonds for plat improvements.

10. Emergency Contracts. “Emergency” means a set of unforeseen circumstances that either:

a. Presents a real, immediate threat to the proper performance of essential functions; or

b. May result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken;

c. For public works projects, may result in a substantial loss to the city if the contract is not immediately entered into.

B. All contracts presented for signature by the mayor and city administrator shall be signed by the city attorney as to form and legality.

C. The breaking down of any purchase or contract into units or phases for the purpose of avoiding the maximum dollar amount is prohibited. The amount of a contract includes all amendments, provided, amendments that do not exceed in total 10 percent of the contract amount may be entered into without prior city council approval.

D. The mayor or city administrator in his or her discretion, may present any contract to the city council for prior approval, even if the contract is allowed to be approved without prior city council approval.

E. All interlocal agreements shall be presented to the city council for prior approval.

F. The mayor and city administrator shall promptly, within 10 days, provide to the city council a copy (or summary) of any contract (or amendment) that has not received prior approval by the city council.

G. “Contract” means any agreement creating a legal relationship between the city and another person or entity, or any amendment thereto. (Ord. 1937 § 1, 2000)