Chapter 2.08
CITY OFFICES

Sections:

2.08.010    City appointive officers.

2.08.020    City departments and offices created.

2.08.030    Executive department.

2.08.040    Office of the city attorney.

2.08.050    Department of community services.

2.08.060    Department of public works.

2.08.070    Department of community development.

2.08.080    Police department.

2.08.090    Department of administrative services.

2.08.100    Municipal court.

2.08.110    Auditing officer.

2.08.120    Position classifications.

2.08.130    Appointment of department heads, officers and employees.

2.08.140    Limitations.

2.08.010 City appointive officers.

A. Pursuant to RCW 35A.12.020, the following shall be appointive officers of the city: city administrator, administrative services director/city clerk, police chief, city attorney, public works director, planning and community development director, community services director, and chief financial officer.

B. The general functions, powers and duties of appointive officers shall be as provided in this chapter; provided, however, that the general functions, powers and duties of the municipal court judge shall be as provided in Chapter 2.16 BLMC.

C. Persons appointed by the mayor to an appointive office described in this section shall be subject to confirmation by a majority vote of the city council. In the case of vacancies, the mayor is authorized to employ an interim or acting officer for up to 12 months without council confirmation. Thereafter, any continued or new interim appointment shall be subject to council approval.

D. All appointive officers shall serve at the pleasure of the mayor as per the provisions of RCW 35A.12.090. (Ord. 1181 § 2, 2006).

2.08.020 City departments and offices created.

There are hereby created in the city of Bonney Lake the following offices and departments of city government: executive department, office of the city attorney, office of financial services, department of administrative services, department of public works, department of planning and community development, police department, department of community services, and municipal court. (Ord. 1181 § 2, 2006).

2.08.030 Executive department.

A. The executive department shall consist of the mayor, the city administrator, and the office of financial services.

B. Salary. The salary for the mayor shall be established by ordinance of the city council.

C. Mayoral Powers and Duties.

1. The mayor is the chief executive officer of the city. All departments of the city are under the supervision and control of the mayor.

2. Oath, Affidavit and Signature Powers. The mayor and the deputy mayor shall have power to administer oaths and affirmations, take affidavits and certify them. The mayor, or the deputy mayor when acting as mayor, shall sign all conveyances made by the city and all instruments which require the city seal.

D. City Administrator. The city administrator shall be responsible to the mayor for the general coordination and supervision of the activities of the various city departments and offices, subject to the directives of the mayor. The city administrator shall be generally responsible for promoting efficient and effective service delivery and to see that departments are coordinating their activities.

E. Office of Financial Services. The office of financial services shall be under the supervision of a chief financial officer who shall assist the mayor and city administrator in the preparation of the annual budget and all work incidental thereto and shall have all duties assigned by state law to a city treasurer; supervise and be responsible for the disbursement of all moneys; monitor expenditures to ensure that budget appropriations are not exceeded and as otherwise provided by law and the rules and regulations of the State Auditor’s Office relating to municipal corporations; maintain a general accounting system for the city government and each of its offices and departments; administer the payroll system of the city; prepare and distribute to the city council and all department heads a monthly statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the city; prepare, as of the end of each fiscal year, a complete financial statement and report; supervise the collection of all taxes, special assessments, license fees and other revenues of the city; supervise investment of city funds; assist with, and facilitate, the purchase of supplies, materials, equipment and other articles used by any office or department of the city government. (Ord. 1181 § 2, 2006).

2.08.040 Office of the city attorney.

A. Duties and Responsibilities. The office of city attorney shall be the legal advisor to the mayor and council and of all of the officers, commissions and boards of the city in relation to matters pertaining to their operations in a governmental capacity. The city attorney shall represent the city in all litigation, in all courts in which the city is a party or directly interested and shall prosecute all violations of the provisions of this code and act generally as attorney for the city and the several departments of the city government, together with such additional duties as the council may prescribe by ordinance from time to time. In addition to the duties prescribed by the laws of the state of Washington, as hereinabove set forth, the city attorney shall: attend all regular meetings of the council, review and approve, as to form, all proposed ordinances, resolutions, leases, instruments of conveyances, contracts and agreements, and such other and similar instruments as may be required by the business of the city when requested to do so by the council, mayor, city administrator, or department head; advise the council, boards, commissions, department heads and other city officials and officers including the rendering of formal opinions when so requested, or when it appears to the attorney advisable to do so; attend all sessions of the municipal court of the city and prosecute all violations of this code brought in said court if so directed; consult with and participate with other city officials or representatives of the city concerning settlement of claims against the city or its officials, officers and employees while acting in their official governmental capacities; attend, when requested to do so, official meetings of any board or commission in connection with the proposed drafting of any ordinances, resolutions or contracts.

B. Outside Legal Counsel. Nothing contained in this section shall be construed as to limit the authority of the mayor and city council to retain outside legal counsel when in the judgment of both the mayor and city council such counsel is needed or desirable, subject only to the availability of budgeted funds for such purposes, and subject to the limitations of state law for dealing with conflicts of interest. (Ord. 1181 § 2, 2006).

2.08.050 Department of community services.

A. The department of community services shall be under the supervision of the community services director. Said department may be organized into distinct divisions including but not necessarily limited to the following: parks, recreation, Senior Center, and facilities. The department director may serve as the manager of one or more divisions of the department.

B. The duties and responsibilities of the department of community services shall include, but not necessarily be limited to: providing a variety of services to senior citizens and operating the Senior Center; coordinating and/or sponsoring recreation programs; planning and maintaining municipal parks, trails, and open spaces; administering a community forestry program; maintaining the buildings and grounds of the city; planning and coordinating community events and festivals; and serving as a central point of contact for general citizen service requests.

C. Senior Services Division. The senior services division shall be under the supervision of the senior services manager who shall have the duty and responsibility to plan, organize and administer a variety of services for senior citizens; manage the Bonney Lake Senior Center; coordinate with the Bonney Lake area senior citizens nonprofit corporation and other groups who have a close relationship with the Senior Center; develop, schedule and oversee the programs and services which are offered at the Senior Center; work with community agencies and resources on the provision of senior services; work with private and public funding sources on continued funding, and develop fund- raising ideas for the Senior Center; assist in writing grants for specific programs or capital expenditures; provide information and make appropriate referrals for Bonney Lake senior adults needing assistance; and supervise the activities, programs, and classes offered through the Senior Center. (Ord. 1181 § 2, 2006).

2.08.060 Department of public works.

A. The department of public works shall be under the general supervision of a public works director. The mayor may organize said department into different divisions including but not necessarily limited to the following: an engineering division headed by a city engineer, and a maintenance and operations division headed by an assistant public works director. The public works director may serve as the manager of one or more divisions or offices of the department as needed or assigned.

B. The duties and responsibilities of the department of public works shall include, but not necessarily be limited to, the construction, operation and maintenance of all public streets, sidewalks, alleys, bridges, viaducts, highways and rights-of-way, including the placement and operation of signs, signals and lighting fixtures; the construction, operation and maintenance of all public water supply, storage and distribution facilities, including water mains, pumping stations, reservoirs, and wells; the construction, operation and maintenance of all sanitary sewers, sewer facilities and appurtenances, including sanitary sewers and pumping stations; the construction and maintenance of all storm sewer facilities and appurtenances, including storm sewers, drains, ditches, culverts and streams and watercourses under jurisdiction of the city; the construction, maintenance and operation of all public parking lots; the cleaning of all streets and alleys including snow removal operations; the maintenance and repair of the city’s fleet; and the making of necessary surveys, maps, drawings and documents and the preparation of contract drawings, specifications, and cost estimates for public works projects.

C. Engineering Division. The engineering division shall be under the supervision of a city engineer. The major purpose of the engineering division shall be to oversee the environmental, transportation, utility, and other public works related engineering projects and programs of the city to ensure technical competence and compliance with standards and codes.

D. Operations and Maintenance Division. The operations and maintenance division shall be under the supervision of an assistant public works director. The general purpose of the operations and maintenance division shall be to maintain and operate the water, sanitary sewer collection, street, and storm water systems of the city. The operations and maintenance division shall also maintain the city’s fleet. (Ord. 1181 § 2, 2006).

2.08.070 Department of community development.

A. The department of community development shall be under the general supervision of a community development director. The mayor may organize the community development department into different divisions including but not necessarily limited to the following: a planning division headed by a planning manager, and a building division headed by a building official. The department director may serve as the manager of one or more divisions or offices of the department as needed.

B. The duties and responsibilities of the department of community development shall include, but not necessarily be limited to: supervise, administrate, and generally plan the physical development of the city; prepare the comprehensive and coordinated plans therefor; administrate, inspect, and enforce SEPA and all platting, zoning, environmental, and land use ordinances and regulations, and the establishment of proper liaison and cooperation thereof with other departments, commissions and agencies; prepare and administer the department budget; provide information to the public, answer questions, advise clients, and staff the permit center; administer the central permit issuance system and coordinate the review of permit applications and plans with other city departments or divisions; interpret, administer, and make recommendations for revisions to city building codes and assist the public with construction and development requirements; prepare reports and make presentations at dangerous building hearings; respond to citizen complaints and inquiries regarding code requirements; supervise field inspection of new and modified structures for conformity to codes; examine applications and enforce building codes; recommend revisions to city ordinances pertaining to code enforcement, inspection services, and permit issuance. The department of planning and community development shall coordinate the geographical information systems (GIS) of the city.

C. Planning Division. The planning division shall be under the supervision of a planning manager. The general purpose of the planning division shall be to administer the current and long-range planning programs of the city related to the development and implementation of land use and related municipal plans and policies, to prepare and administer the official comprehensive plans and land use codes of the city, and to generally plan the physical development of the city.

D. Building Division. The building division shall be under the supervision of a building official. The general purpose of the building division shall be to administer and enforce the various building and related codes of the city and coordinate plan reviews, inspections, and enforcement actions. (Ord. 1181 § 2, 2006).

2.08.080 Police department.

A. The police development shall be under the supervision of the police chief, who shall serve as the chief law enforcement officer of the city as provided in RCW 35A.12.020. The mayor may organize the police department into different divisions including but not necessarily limited to the following: administration, managed by a lieutenant or similar command position, and operations, managed by a lieutenant or similar command position. The police chief may serve as the manager of one or more divisions or offices of the department as needed.

B. Police Chief Exempted from Civil Service. The position of chief of police shall be excluded from civil service and the Bonney Lake civil service commission rules and regulations pursuant to RCW 41.12.050(2).

C. The duties and responsibilities of the police department shall include all duties and responsibilities prescribed by city ordinance or resolution, as well as the provisions of state and federal law. The police department has all such authority, responsibility, and duties as are normal to municipal police departments, including, but not limited to, maintenance of the peace, issuance of citations, arrest and detention of persons committing criminal offenses or who are mentally ill, investigation of criminal activity, establishment and maintenance of intelligence files, production of scientific evidence, crime prevention, animal control, and such other duties as are set by ordinance of the city or by the laws of the state.

D. Operations Division. The operations division shall be under the supervision of a police lieutenant or similar command position. The general purpose of the operations division shall be to carry out the patrol, traffic, school resource, crime prevention, and related operational programs of the police department.

E. Administrative Division. The administrative division shall be under the supervision of a police lieutenant or similar command position. The general purpose of the administrative division shall be to carry out the investigations, records, property, evidence, training, and support services activities of the police department. (Ord. 1181 § 2, 2006).

2.08.090 Department of administrative services.

The department of administrative services shall be under the supervision of an administrative services director. The administrative services director shall supervise the divisions and offices of the department, shall provide administrative assistance to the mayor as needed, and provide legislative support to the council as requested. The mayor may organize the department of administrative services into various offices and divisions including but not necessarily limited to the following: office of the city clerk, headed by a city clerk which may be the administrative services director; office of human resources, headed by a human resources officer; and office of information services, headed by an information services coordinator. The department director may serve as the manager of one or more divisions or offices of the department as required. If so designated by the mayor, the administrative services director shall also serve as the city’s designated risk manager. The powers, duties and responsibilities of the department of administrative services and its various divisions and offices shall include, but not necessarily be limited to, the following:

A. Office of the City Clerk. The city clerk shall be responsible for supervision of all city records, whether printed or electronic. The duties of the city clerk shall include the performance of all duties as set forth in RCW 35A.42.040 and other statutes and ordinances applicable to the office of the city clerk.

B. Office of Human Resources. The office of human resources shall be under the supervision of a human resources officer. It shall be the duty and responsibility of the human resources office to recommend and administer the city’s human resources policies and programs; ensure compliance with statutory requirements and city policies and procedures relative to employment law, collective bargaining, and safety issues; develop, maintain, and administer a comprehensive benefits program for the employees of the city; maintain and update the city’s classification system; maintain the city’s salary schedules; develop recruiting plans and administer the selection and hiring processes for all city employment; coordinate with departments on the use of contract employees and employment agencies; represent the city in all collective bargaining and grievance issues; investigate and resolve employee relations issues; develop and administer the city’s safety programs; administer the city’s equal employment opportunities programs; and maintain the data in the city’s human resources information system.

C. Office of Information Services. The office of information services shall be under the supervision of the information services coordinator. It shall be the duty and responsibility of the information services coordinator to manage the city-wide information technology/systems and telecommunications systems and activities; lead and develop technology strategic plans and implementation strategies; provide IT/IS leadership in integrating and aligning technology with city plans, goals and objectives; organize, manage and evaluate the information services office and its operations to ensure effective support for organizational objectives and efficient and effective implementation of initiatives. (Ord. 1181 § 2, 2006).

2.08.100 Municipal court.

A. The municipal court shall be organized and operate in accordance with the provisions contained in Chapter 2.16 BLMC and the general rules prescribed by the Washington State Courts System.

B. The municipal court shall be under the general direction of the municipal court judge and day-to-day supervision of the court administrator, who shall manage and oversee all court functions other than judicial functions. (Ord. 1181 § 2, 2006).

2.08.110 Auditing officer.

Pursuant to the provisions of RCW 42.24.080, the position of auditing officer for the city is hereby established. The city administrator or his/her designee is hereby designated as the auditing officer. (Ord. 1181 § 2, 2006).

2.08.120 Position classifications.

Under the direction of the administrative services director, the human resources officer is authorized and directed to establish and maintain position classifications for all regular full-time and part-time positions in the city. Said classification specifications shall include, at a minimum, the essential duties and responsibilities of the position and the desired minimum qualifications as may be described in this chapter. (Ord. 1181 § 2, 2006).

2.08.130 Appointment of department heads, officers and employees.

All department heads, officers and employees of the city shall be appointed on the basis of their knowledge, ability, and skill to perform the essential duties and responsibilities of the position, as required by RCW 35A.12.090. (Ord. 1181 § 2, 2006).

2.08.140 Limitations.

This chapter expresses the general organizational structure for the administration of the city only, and is not intended to create any employment right or benefit for an individual employee or appointive officer. (Ord. 1181 § 2, 2006).