Chapter 2.48
TRAVEL EXPENSES

Sections:

2.48.010    Travel expense reimbursement.

2.48.020    Private vehicle use.

2.48.010 Travel expense reimbursement.

The city council of the city of Kittitas establishes the following policies regarding travel expense reimbursement:

(1) Motel/hotel cost per night will be reimbursed at the federal per diem rates. If the motel/hotel cost exceeds the above rate an exception may be granted by the mayor. Detailed receipts are required.

(2) Meals will be reimbursed at the federal per diem rates. Detailed receipts are required.

(3) Mileage reimbursement will be reimbursed at the federal standard mileage rate for the use of an employee’s personal vehicle. Mileage is based on actual odometer readings.

(4) Miscellaneous reimbursements include taxi fares, parking fees, ferry fares, and bridge tolls directly related to the meeting to be attended. Detailed receipts are required.

(5) Nonreimbursable expenses include valet services, entertainment, radio and television rental or other items of similar nature, transportation to or from places of entertainment, cost of personal trip insurance, medical and hospital services, alcoholic beverages, personal phone calls, expenses of spouse, family or other persons not authorized to receive reimbursement, fines for parking violations or traffic violations, personal care services, and any other expense, eligible or not, without a receipt.

(6) All claims for travel and expense reimbursement shall be submitted on a “claim for expense” form, which are available from the city clerk. All such claims shall be submitted within five days after completion of travel and/or incurring the expense.

(7) Only claims for travel and expense reimbursement which have been incurred in the conduct of required city business will be eligible for reimbursement.

(8) All travel and expenses shall be pre-approved by the appropriate department head and/or mayor in advance in order to be eligible for reimbursement. (Res. 08-014; Res. 03-706; Res. 517, 1996; Ord. 304 §§ 1, 2, 1979).

2.48.020 Private vehicle use.

The rate used to reimburse city employees authorized to use a private vehicle for transportation for work-related travel is the same as current state reimbursement rate. (Ord. 537, 1997; Ord. 412, 1989).