Chapter 3-4 ADMINISTRATIVE SERVICES DEPARTMENT

CHAPTER 4
ADMINISTRATIVE SERVICES DEPARTMENT

SECTION:

3-4-1: Establishment Of Department

3-4-2: Appointment Of Administrator

3-4-3: Duties Of Administrator

3-4-4: Qualifications Of Administrator

3-4-5: Divisions

3-4-1 ESTABLISHMENT OF DEPARTMENT:

There is hereby created and established the Administrative Services Department. (Ord. 5079, 6‑7‑2004; Ord. 5547, 8-9-2010; Ord. 5654, 2-13-2012)

3-4-2 APPOINTMENT OF ADMINISTRATOR:

The Administrative Services Administrator shall be appointed by the Mayor, subject to confirmation by a majority of the City Council. (Ord. 5079, 6‑7‑2004; Ord. 5547, 8-9-2010; Ord. 5654, 2-13-2012)

3-4-3 DUTIES OF ADMINISTRATOR:

The duties of the Administrator shall be to plan, organize, coordinate and direct the City’s financial, fiscal, print, voice, data and information technology, and the City Clerk’s activities. The work included in this shall be preparation of the City’s budget; oversight of all procedures and policies and activities associated with the City’s annual audit by the State Auditor’s Office with the completion of the Comprehensive Annual Financial Report; oversight of all investments; development and implementation of information technology strategies; maintenance of all voice and data communications; oversight of work plans; providing relevant information to the Mayor and City Council; and the supervision and evaluation of the performance of assigned personnel. (Ord. 5079, 6‑7‑2004; Ord. 5654, 2-13-2012)

3-4-4 QUALIFICATIONS OF ADMINISTRATOR:

The Administrative Services Administrator must possess those qualifications deemed necessary for this job by the Mayor, indicated on the City’s Administrative Services Administrator job classification. (Ord. 5079, 6‑7‑2004; Ord. 5547, 8-9-2010; Ord. 5654, 2-13-2012)

3-4-5 DIVISIONS:

A. Fiscal Services Division: The Fiscal Services Division shall be responsible to plan, organize, coordinate and direct the financial and fiscal activities of the City. These shall include budget development for not only the department but also the entire City, investment of the City’s working cash capital; day-to-day cash control; accounts payables; accounts receivables; and payroll.

B. Information Technology Division: The Information Technology Division shall be responsible to strategically plan, organize, coordinate and implement city-wide technological solutions. (Ord. 5079, 6‑7‑2004; Ord. 5547, 8-9-2010)

C. City Clerk Office:

1. Office Established And Appointment: There is hereby established the office of the City Clerk. The position of City Clerk shall be filled by appointment by the Mayor and confirmation by a majority of the City Council.

2. Duties: The City Clerk shall have all of the powers granted and duties imposed by authority of the laws of the state and ordinances of the City now existing or subsequently adopted. The City Clerk shall be a full-time, non-civil service position who shall be in charge of the City Clerk’s Office. The City Clerk, or deputy as assigned by the City Clerk, shall attend all meetings of the City Council and keep a complete record of the proceedings thereof; and have custody of the City’s seal, the original roll of ordinances, the original contracts, deeds and certificates relative to the title of any property of the City and such other records or documents as are required to be deposited with the City. The City Clerk shall attest all public instruments and official acts of the Mayor and shall provide certified copies of original records as may be required and make such charge therefor as provided by ordinance.