Chapter 2.24
BOROUGH CLERK

Sections:

2.24.010    Appointment – At-will status.

2.24.020    Borough clerk – Duties.

2.24.030    Records.

2.24.040    Acting clerk.

2.24.010 Appointment – At-will status.

The borough clerk shall be the head of the office of the clerk. The clerk is appointed by the borough assembly. The clerk is an at-will officer who may be dismissed by the borough assembly at any time, with or without cause and with or without notice.

2.24.020 Borough clerk – Duties.

The clerk shall:

A. Give notice of the time and place of all assembly meetings to the assembly and the public;

B. Prepare agendas and agenda packets as required by the assembly and the code;

C. Attend meetings of the assembly and its boards and committees as required and keep the journal;

D. Assure that notice and other requirements for public meetings are complied with and assure that public records are available for public inspection as required by law;

E. Maintain and make available for public inspection an indexed file of all permanent borough records, including the ordinances and resolutions. Provide for codification of borough ordinances, and authenticate or certify records as necessary;

F. Manage borough records and develop retention schedules and procedures for inventory, storage, and destruction of records as necessary;

G. Maintain custody of the official borough seal;

H. Be responsible for the conduct of elections, assuring that the borough complies with 42 U.S.C. 1971-1974 (Voting Rights Act of 1965, as amended);

I. Administer oaths, affirmations, and acknowledgements as necessary;

J. Give ample notice of the expiration or termination of all bonds, contracts, franchises, agreements, easements and permits;

K. Be responsible for the proper preparation of all ordinances and resolutions as directed by the mayor;

L. Attest deeds and other documents;

M. Act as the parliamentary advisor to the assembly;

N. Perform other duties as required by code or prescribed by the assembly.

2.24.030 Records.

The books and records of the borough shall be kept by the clerk who shall deliver the same to the clerk’s successor, except that other officers and department heads may keep such records as are necessary for the performance of their duties. When such records are no longer needed in the possession of others herein authorized, the same shall be delivered to the clerk for safekeeping. Books and records of a permanent nature shall be kept as the clerk decides or as required by borough code, regulation or policy. Permanent records shall be destroyed only as authorized by the assembly.

2.24.040 Acting clerk.

In case of the temporary absence of the clerk, the assembly may appoint an acting borough clerk with all the powers and obligations of the borough clerk. The acting clerk shall be duly qualified and shall, in all cases, sign documents in the name of the clerk, subscribing the acting clerk’s personal signature as acting borough clerk.