Chapter 3.08
DISBURSEMENT OF FUNDS1
Sections:
3.08.010 Purpose.
The purpose of this chapter is to implement Section 5-14 of the City Charter and to prescribe the method of disbursing all city funds, including but not limited to the general fund, utility revenue fund, bond reserve, sinking and redemption funds, sales tax fund, trust funds, and all other city funds. (Code 1962 § 8-24)
3.08.020 Vouchers.
All vouchers shall be numbered. All vouchers shall bear the signature of the director of finance and have attached thereto supporting documents or references to documents to clearly set forth the purpose of the expenditure and to provide accounting data. (Ord. 1600 § 1, 2008; Ord. 1183 § 1, 1990. Code 1962 § 8-25)
3.08.030 Checks.
(a) Checks and Electronic Payments. All checks and electronic payments, such as wire transfers and automated clearing house transactions, drawn on the treasury of the city shall be signed by the director of finance and supported by a voucher or other satisfactory supporting documentation. All checks and electronic payments shall be supported by a voucher or other supporting documentation and shall be listed in a register that shall be submitted to the city clerk on the date regular checks are scheduled for release. The register shall be made available for public inspection under applicable public records laws. Manual checks and electronic payments, which can be executed on an irregular basis, will be listed in the register prepared nearest to the date after the transaction takes place.
(b) No check may be issued against an operating budget or capital budget account whose budget has been exhausted without a transfer of funds from another account within the same department approved by the city manager or the public utilities manager. If the transfer (1) exceeds $12,000, unless it is a transfer between purchased power and heating and diesel fuel object codes; (2) is into the travel and training object codes; (3) is into the vehicle object codes; or (4) requires a transfer from appropriated or unappropriated reserves, approval of the city council is required. Transfers between purchased power and heating and diesel fuel object codes may be made at the discretion of the public utilities manager, with such transfers being reported in writing to the city council at its next regular meeting.
(c) In the absence of the director of finance, the officers appointed to this position in an acting capacity shall have the same responsibility and authority as the incumbent in the positions named.
(d) No check shall be issued to a business in which the mayor or a city councilmember has a substantial financial interest without the prior approval of the city council. (Ord. 1600 § 2, 2008; Ord. 1356 § 1, 1996; Ord. 1183 § 2, 1990; Ord. 1168 § 1, 1989; Ord. 1159 § 1, 1989. Code 1962 § 8-26)
For Charter provisions authorizing the council to prescribe the methods or method of disbursing city funds see Charter § 5-14.