Chapter 4.20
HOURS OF WORK, HOLIDAYS WITH PAY, AND OVERTIME

Sections:

4.20.005    Hours of work.

4.20.010    Paid holidays.

4.20.012    Holiday pay.

4.20.014    Holiday observation.

4.20.016    Pay for hours worked on a holiday.

4.20.018    Floating holidays.

4.20.020    Overtime, holiday pay, standby, callout, and flex schedule.

4.20.030    Shift differential for police officer and dispatch personnel.

4.20.040    Certified public safety trainers.

4.20.005 Hours of work.

The standard work week for city offices and departments shall be 40 hours, which shall be scheduled normally between the hours of 8:00 a.m. and 5:00 p.m. prevailing time, with one hour off for lunch, Monday through Friday, except as departmental operating needs require different schedules. Schedules shall be established by the department directors. (Ord. 12-001 § 3, 2013)

4.20.010 Paid holidays.

The following days shall be recognized as paid holidays:

A. New Year’s Day – January 1st;

B. Presidents’ Day – third Monday in February;

C. Memorial Day – last Monday in May;

D. Independence Day – July 4th;

E. Labor Day – first Monday in September;

F. Veterans Day – November 11th;

G. Thanksgiving Day – fourth Thursday in November;

H. Fourth Friday in November;

I. Christmas Day – December 25th. (Ord. 14-033 § 3, 2014; Ord. 12-001 § 3, 2013)

4.20.012 Holiday pay.

Employees shall receive holiday pay as follows:

A. Full-time employees shall receive eight hours of holiday pay.

B. Part-time employees shall receive holiday pay in proportion to his or her regularly scheduled work time.

C. Probationary employees shall receive holiday pay in proportion to his or her regularly scheduled work time, not to exceed eight hours. (Ord. 14-033 § 4, 2014)

4.20.014 Holiday observation.

A. Employees Who Work a Standard Monday through Friday Work Week. In the event a holiday occurs on a Saturday, the holiday shall be observed on Friday prior to the holiday. If the holiday occurs on a Sunday, the holiday shall be observed on Monday following the holiday.

B. Employees Who Work a Nonstandard Work Week. The holiday shall be observed on the actual date of the holiday. (Ord. 14-033 § 5, 2014)

4.20.016 Pay for hours worked on a holiday.

A. Holiday Pay for Employees Listed in PMC 4.20.012. Employees listed in PMC 4.20.012 shall receive the holiday pay listed in PMC 4.20.012.

B. Holiday Overtime Pay. All employees, with the exception of exempt employees, shall be paid at the rate of time and one half the employee’s normal hourly rate for the time actually worked on a holiday.

C. Leave Without Pay Status. Employees shall not be paid for holidays occurring while they are on approved or unapproved leave-without-pay status. (Ord. 15-006 § 3, 2015; Ord. 14-033 § 6, 2014)

4.20.018 Floating holidays.

Each full-time employee shall have two floating holidays per year which may be taken with the supervisor’s approval and must be taken during the calendar year. Floating holidays of any calendar year not taken by December 31st will be forfeited and shall be applied as follows:

A. Full-time employees who successfully complete the probationary period including any extensions between January 1st and June 30th accrue two floating holidays.

B. Full-time employees who successfully complete the probationary period including any extensions between July 1st and December 31st accrue one floating holiday.

C. A full-time employee shall not be paid for unused floating holidays upon leaving employment. (Ord. 14-033 § 7, 2014)

4.20.020 Overtime, holiday pay, standby, callout, and flex schedule.

A. Exempt employees shall work the time necessary to perform their job. For purposes of pay and benefits only, exempt personnel are not subject to deductions for absences of less than a day.

B. It is recognized that overtime duty is an occasional necessity dictated by the needs of the city. Department directors shall use sound management judgment to schedule overtime in accordance with the needs of the city. To the extent practicable, department directors shall anticipate overtime needs. No overtime shall be worked unless authorized by the department director or supervisor.

C. In accordance with the Fair Labor Standards Act (FLSA), overtime pay shall apply when a nonexempt employee actually works more than 40 hours in a work week. Overtime work shall be paid at the rate of time and one-half.

D. Police officers are authorized to work a nonstandard work schedule and shall be scheduled to work a minimum of 80 hours in a 14-day pay period. They shall receive overtime pay when they have worked in excess of the standard minimum hours for their applicable schedule.

E. Standby Pay.

1. The department director may designate one or more employees to be on standby.

2. For each day the employee is designated to be on standby but is not called out to work, the employee will receive two hours’ compensation at one and one-half times the employee’s normal hourly rate of pay.

3. An employee on standby shall receive compensation at one and one-half times the employee’s normal hourly rate of pay for the greater of two hours or the number of hours actually worked when notified to report to work.

F. Callout Pay.

1. Based on the needs of the city and the availability of the employee, a department director or designee may request an off-duty employee to report to work; and

2. Upon arrival at work, an employee who is called out on their regular day off shall receive compensation at one and one-half times the employee’s normal hourly rate of pay for the greater of two hours or the number of hours actually worked.

G. Flex Schedule. The department director, in his or her discretion, may assign employees to a flex schedule.

H. Subsections (E) and (F) of this section shall not apply to employees designated as on call status employees. (Ord. 12-001 § 3, 2013)

4.20.030 Shift differential for police officer and dispatch personnel.

A. As an incentive to work a non-standard schedule, employees shall be paid a shift differential of:

1. Three percent for the period 4:00 p.m. to 12:00 a.m. (1600 to 2400 hours);

2. Six percent for the period 12:00 a.m. to 8:00 a.m. (2400 to 0800 hours).

B. Differential shall not be paid for the standard work day of 8:00 a.m. to 4:00 p.m.

C. Shift differential does not apply to exempt employees. (Ord. 12-001 § 3, 2013)

4.20.040 Certified public safety trainers.

Certified public safety trainers shall receive 30 minutes of compensation at one and one-half times their standard rate of pay per shift worked while they are assigned as a trainer without the requirement to actually work longer than their scheduled shift. (Ord. 12-001 § 3, 2013)