Chapter 20.30
SPECIAL EVENTS
Sections:
20.30.010 Purpose.
It is unlawful for any person or group to commence, conduct, manage, participate in or sponsor a special event without first having obtained an operations permit: special event. (Ord. 2020-09 § 3 (Exh. A), 2020; Ord. 1687)
20.30.020 Definitions.
A. A “special event” is any assembly, procession, march or other activity consisting of persons, animals, equipment, bicycles or vehicles, or any combination thereof, involving the use of public property as an activity site, including without limitation a beach, park, public street, sidewalk or alley, that will reasonably be expected to:
1. Require public services in excess of normal services provided to the site of the proposed event;
2. Place a burden upon City facilities greater than the normal, on-site activities;
3. Not comply with traffic regulations or otherwise interfere with the normal flow of traffic; or
4. Create an impact upon persons off-site more than the impact created by normal, on-site activity.
B. The three types of special events are:
1. “Major special event,” a special event that will involve more than 2,000 participants or spectators and which will likely have a significant effect on public services, City facilities, traffic circulation, or citizens who are not part of the event.
2. “Moderate special event,” a special event activity that involves 2,000 or fewer participants or spectators and which will likely have a significant effect on public services, City facilities, traffic circulation, or citizens who are not part of the event.
3. “Minor special event,” a special event that will affect, but not significantly, public services, City facilities, traffic circulation, or citizens who are not part of the event. (Ord. 2020-09 § 3 (Exh. A), 2020)
20.30.030 Issuing authority.
A. The City Council is authorized to issue an operations permit: special event for “major” and “moderate” special events.
B. The City Manager is authorized to issue an operations permit: special event for “minor” special events. (Ord. 2020-09 § 3 (Exh. A), 2020)
20.30.040 Application.
A. For a major special event, the applicant shall submit to the City Manager a letter of intent generally describing the proposed event for the following calendar year. The letter of intent should be submitted as early as possible, but not later than August 1st of the calendar year prior to the proposed event, in order to allow the City Manager sufficient time to evaluate the proposed event in order to make a recommendation to the City Council at its second regular meeting in October.
B. For a moderate special event, the applicant shall submit to the City Manager, at least six months prior to the proposed event, a letter of intent generally describing the proposed event.
C. Applications for all special event permits will be submitted on a form provided by the City by deadlines established by administrative policy. (Ord. 2020-09 § 3 (Exh. A), 2020; Ord. 2012 § 2, 2010)
20.30.050 Regulations.
A. Unless otherwise approved as provided herein, operations permits shall be issued for no more than 14 major special events during any calendar year.
B. Operations permits shall be issued for no more than 15 moderate special events during any calendar year.
C. No person shall, without the consent of the permittee, join or participate in a permitted special event, nor in any manner interfere with its progress of orderly conduct.
D. A permit shall not be issued for a special event that would endanger public health, safety, or welfare.
E. The permittee shall reimburse the City for all costs incurred in providing public facilities and services for the special event. The City Council may waive all or part of the permittee’s obligation to reimburse the City based upon a consideration of the special event’s contribution to the community.
F. A permit application fee for special event applications shall be established by resolution to support the cost of reviewing and issuing the special event permit. The permit application fee can be amended from time to time by resolution of the City Council. Said resolution shall be on file in the office of the City Clerk.
G. The City Manager shall develop and adopt a policy establishing guidelines, restrictions and regulations for special event application review. (Ord. 2020-09 § 3 (Exh. A), 2020; Ord. 2012 § 3, 2010)