Chapter 2.12


2.12.010    Office created.

2.12.020    Powers and duties.

2.12.030    Deputies.

2.12.040    Transfer of duties--Financial and accounting.

2.12.050    Competitive service.

2.12.060    Surety bond.

2.12.010 Office created.

The city clerk of the city shall be appointed by the city manager and serve at the pleasure of the city manager. The city clerk shall be qualified by training and experience to perform the duties of the office. The duties and responsibilities of the city treasurer are transferred to the office of the city clerk. (Ord. 902 §1(part), 2016)

2.12.020 Powers and duties.

The city clerk shall:

A.    Keep Record of Proceedings. Maintain and preserve the minutes and records of the proceedings of the city council and all council committees, boards and commissions in accordance with the general laws of the state of California.

B.    Record Ordinances and Resolutions. Record in full, uniformly and permanently, all ordinances and resolutions of the city and be the legal custodian of the same. This shall include the vote thereon and the notice of publication or posting.

C.    Publish All Legal Notices. The city clerk shall publish all legal notices as required by law or ordinance.

D.    Attend City Council Meetings. Attend in person or by designee all city council meetings in their entirety for the purpose of making and keeping an accurate record of the proceedings.

E.    Conduct Local Elections and Keep Election Records. The city clerk shall keep and maintain all election records and have custody of all property used in connection with elections.

F.    Maintain City Seal. The city clerk shall have custody of the seal of the city and affix it to such documents as may be required and authorized by law.

G.    Publication of List of Appointments of All Ongoing Boards, Commissions and Committees. The city council requires that the city clerk make the annual publication by December 31st of each year of the local appointment list ("Maddy Act").

H.    Oaths, Affidavits, Depositions and Acknowledgments. The city clerk and the city clerk’s designee may administer oaths or affirmations and take and certify affidavits and depositions pertaining to city affairs and business which may be used in any court or proceedings in the state. The acknowledgment of an instrument may be made before a city clerk and the city clerk’s designee within the city in which the city clerk was appointed.

I.    Receipt of Claims Against the City. The city clerk shall receive all claims, amendments thereto, or applications for leave to present late claims against the city.

J.    Additional Duties. The city clerk shall perform such additional duties as are prescribed by ordinance. (Ord. 902 §1(part), 2016)

2.12.030 Deputies.

The city clerk may appoint deputies and may delegate such duties and responsibilities as are deemed appropriate to any deputy appointed thereby, subject to the prior approval of the city manager. The deputies shall hold office at the pleasure of the city manager and receive such compensation as is provided by the city council. (Ord. 902 §1(part), 2016)

2.12.040 Transfer of duties--Financial and accounting.

The financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805, inclusive, of the Government Code, are transferred to the city finance director as such office has been created and established and the powers and duties thereof defined by ordinance. (Ord. 902 §1(part), 2016)

2.12.050 Competitive service.

The city clerk shall be in the competitive service of the city subject to all rules and policies as established by the city council. (Ord. 902 §1(part), 2016)

2.12.060 Surety bond.

The city clerk shall acquire a surety bond to be approved by the city council, such bond to be conditioned on the faithful performance of the city clerk’s duties. The bond premium shall be paid by the city. (Ord. 902 §1(part), 2016)