Chapter 2.62
MEAL REIMBURSEMENT POLICY
Sections:
2.62.010 Adopted.
The town council adopts the following meal reimbursement policy.
A. “Town travel” means travel by a town employee or officer outside of Boone County for the purpose of conducting town business. To qualify as town travel, the trip must require the town employee or officer to be outside of Boone County for more than 7.5 consecutive hours.
B. “Reimbursable meal expense” means the actual meal expenses incurred by a town employee or officer during town travel. Reimbursable meal expenses include tips. Town employees or officers may not, however, be reimbursed for the purchase of alcoholic beverages.
C. Town employees or officers must submit a reimbursement request (“reimbursement request”) to the clerk-treasurer within 30 days of the town travel to receive reimbursement for reimbursable meal expenses. The reimbursement request must be submitted on a form provided by the clerk-treasurer, it must include an original receipt, and it must describe the purpose and length of the town travel. In addition, the reimbursement request must include the date, time, and location of the meal and list other town employees or officers who attended the meal.
D. The maximum daily reimbursable meal expense is $35.00 (dinner $15.00, lunch $10.00, breakfast $10.00). Any meal expenses incurred by a town employee or officer in excess of $35.00 will be the personal responsibility of the town employee or officer.
E. The town will not pay for a town employee or officer’s meal more than once. Therefore, if, for example, a meal is included in a conference registration fee or hotel room charge, the town will not pay the reimbursable meal expense for that meal. [Res. 2015-39]