(A) Record custodians shall handle all copy requests in accordance with their duties to protect and preserve public records and to assist persons requesting copies of open public records.

(B) All request forms must be completed by the party requesting the copies. In all cases the party so requesting must be an individual person or persons. Written requests may be made on the form provided by the official custodian.

(C) Mechanical reproduction of a record shall not be undertaken when it is the judgment of the record custodian that any available means of mechanically reproducing the subject record is likely to cause damage to such record.

(D) Copy fees shall be such fees as are adopted by the Governing Body of the City by resolution. No copy fee shall be assessed when multiple copies of the record requested have been prepared for free public distribution, or when the official custodian determines that the cost of charging and handling the fee exceeds the cost of providing a copy without charge. Further, copies of current City business activities, such as Governing Body and or other commission and board meetings, will continue to be furnished free of charge as in the past (see Section 2.66.010).

(E) No copying fee will be assessed when a denial of a request is made. (Ord. 11-20 § 2, 2011; Ord. 02-118 § 2, 2002; Ord. 87-30 § 19, 1987; Ord. 84-07 § 1, 1984.)