Chapter 2.03
BOARDS, COMMISSIONS AND COMMITTEES

Sections:

I. GENERAL PROVISIONS

2.03.002    General Provisions Applicable to Boards and Commissions.

II. BEAVERTON CABLE COMMUNICATIONS COMMISSION

2.03.010    Continued.

2.03.012    Membership.

2.03.014    Powers and Duties.

III. BOARD OF CONSTRUCTION APPEALS

2.03.030    Continued.

2.03.032    Membership.

2.03.034    Qualifications.

2.03.036    Presiding Members.

2.03.038    Conflict of Interest.

2.03.040    Powers and Duties.

2.03.042    Composition; Quorum; Voting.

IV. COMMITTEE FOR COMMUNITY INVOLVEMENT

2.03.050    Beaverton Committee for Community Involvement Established.

2.03.052    Membership.

2.03.054    Powers and Duties.

2.03.056    Bylaws.

V. TRAFFIC CONTROL BOARD

2.03.070    Repealed.

2.03.072    Repealed.

2.03.074    Repealed.

2.03.076    Repealed.

VI. TRAFFIC COMMISSION

2.03.080    Traffic Commission Established.

2.03.082    Powers and Duties.

VII. PLANNING COMMISSION

2.03.090    Continued.

2.03.092    Repealed.

2.03.093    Repealed.

2.03.094    Repealed.

2.03.096    Repealed.

2.03.098    Repealed.

VIII. FACILITIES REVIEW COMMITTEE

2.03.110    Continued.

2.03.112    Repealed.

2.03.114    Repealed.

2.03.130    Repealed.

2.03.132    Repealed.

2.03.134    Repealed.

2.03.136    Repealed.

2.03.138    Repealed.

2.03.140    Repealed.

IX. HISTORIC RESOURCE REVIEW COMMITTEE

2.03.141    Repealed.

2.03.142    Repealed.

2.03.144    Repealed.

2.03.146    Repealed.

2.03.148    Repealed.

X. BUDGET COMMITTEE

2.03.150    Budget Committee Established.

XI. URBAN REDEVELOPMENT AGENCY

2.03.160    Need Declared.

2.03.161    Title.

2.03.162    Membership.

2.03.163    Powers.

2.03.164    Limitation on Action.

XII. AUDIT COMMITTEE

2.03.170    Audit Committee Established.

2.03.172    Membership.

2.03.174    Term of Office; Vacancy.

2.03.176    Meetings.

2.03.178    Powers and Duties.

XIII. CITY LIBRARY BOARD

2.03.190    Continued.

2.03.192    Membership.

2.03.194    Term of Office.

2.03.196    Powers and Duties.

XIV. LOCAL CONTRACT REVIEW BOARD

2.03.210    Local Contract Review Board Established.

2.03.212    Membership; Role of Mayor.

2.03.214    Powers and Duties.

XV. BEAVERTON ARTS COMMISSION

2.03.230    Established.

2.03.235    Membership.

2.03.240    Powers and Duties.

2.03.245    Public Art.

XVI. DISABLED CITIZENS’ ADVISORY COMMITTEE

2.03.250    Established.

2.03.251    Membership.

2.03.252    Term of Office.

2.03.253    Presiding Members.

2.03.254    Staff Liaison.

2.03.255    Voting, Meetings.

2.03.256    Powers and Duties.

XVII. HUMAN RIGHTS ADVISORY COMMISSION

2.03.260    Established.

2.03.265    Membership.

2.03.270    General Powers and Duties.

XVIII. BEAVERTON COMMITTEE ON AGING

2.03.300    Beaverton Committee on Aging Established.

2.03.305    Membership.

2.03.315    General Powers and Duties.

XIX. VISIONING ADVISORY COMMITTEE

2.03.330    Visioning Advisory Committee Established.

2.03.332    Term of Office.

2.03.334    General Powers and Duties.

2.03.336    Bylaws.

XX. SISTER CITIES ADVISORY BOARD

2.03.350    Board Created.

2.03.352    Functions of Advisory Board and Program.

2.03.354    Program Funding.

2.03.356    Bylaws.

XXI. SOCIAL SERVICES FUNDING COMMITTEE

2.03.360    Formal Recognition of Social Services Funding Committee.

2.03.365    Powers and Duties.

2.03.370    Membership.

2.03.375    Term of Office.

2.03.380    Staff Liaison.

2.03.385    Council Liaison.

XXII. DIVERSITY ADVISORY BOARD

2.03.500    Diversity Advisory Board Established.

2.03.505    Powers and Duties.

2.03.510    Membership.

2.03.515    Term of Office.

2.03.520    Staff Liaison.

Prior legislation: Ord. 4080.

I. GENERAL PROVISIONS

2.03.002 General Provisions Applicable to Boards and Commissions.

Unless otherwise specifically provided in this chapter or applicable law, all boards, commissions, and committees created by ordinance or statute shall be bound by the following general provisions:

A. The use of the word “board” in this section includes commissions and committees established within this chapter.

B. Each board that meets more than once a year shall make an annual report to the Council containing a summary of activities of the board for the preceding year.

C. Each board shall adopt written bylaws, which shall be reviewed by the City Attorney for legal sufficiency and ratified by resolution of the City Council. Any amendments to the written bylaws is not effective unless the City Attorney reviews them for legal sufficiency and City Council ratifies them by resolution. If the City Attorney or City Council does not approve of the bylaws or its amendments, then the bylaws or its amendments shall be sent back to the board with an explanation of why it was not approved.

D. As provided in Section 19 of the Beaverton Charter, the Mayor shall appoint all members to a board, subject to confirmation by City Council. Members appointed by the mayor shall serve at the pleasure of the Mayor, but any removal by the mayor is subject to confirmation by City Council. If there is a vacancy on a board, the Mayor shall appoint another member to the board through a process substantially similar to that used to appoint original members to the board. The member filling the vacancy shall serve on the board for the remainder of the unexpired term. As used in this subsection, “members” includes alternates.

E. Any person may challenge the accuracy of proposed or approved minutes of a board, provided the person challenges the accuracy within six months of the date the board approves the minutes. To challenge the accuracy of proposed or approved minutes, the person must present to the board the section of the minutes that he or she disputes, and provide a recommended alternative, preferably with direct reference to the pertinent section of an audio recording of the meeting in question, if any. The board may then make a motion to reject, approve, or approve with modifications the recommended alternative. [BC 2.03.002, amended by Ordinance No. 4247, 3/17/03; amended by Ordinance No. 4680, 3/22/16]

II. BEAVERTON CABLE COMMUNICATIONS COMMISSION

2.03.010 Continued.

There is hereby continued a commission to be known as the Beaverton Cable Communications Commission (hereafter commission) to oversee, administer and enforce the terms and provisions of BC 2.03.010 through 2.03.014, and any other City cable regulations or Code provisions and any franchise awarded under them. The Council may contract, jointly agree or otherwise provide with other local or regional governments, counties, special districts or commissions to perform some or all of the functions of the commission in lieu of proceeding pursuant to the above language and BC 2.03.012 and BC 2.03.014 below.

For the purposes of BC 2.03.010 through 2.03.014, the terms “system” or “cable communications system” shall have the same meaning given to those terms in BC 4.10.015.

2.03.012 Membership.

The commission shall consist of three persons appointed by the mayor with the concurrence of a majority of the Council. Each member shall serve a term of three years and at the pleasure of the mayor subject to confirmation of the Council; except that appointments to the first commission shall be for one-, two- and three-year terms, respectively. Any vacancy in the office shall be filled in the same manner as the original appointment to serve the remainder of the term. No person with ownership interest in a cable television franchise granted pursuant to this Code or any employee of such person shall be eligible for membership on the commission. The city attorney or the city attorney’s designee shall serve as an ex officio member of the commission, but shall not have voting power.

2.03.014 Powers and Duties.

The commission is hereby delegated the power to carry out any or all of the following functions:

A. Advise the Council on applications for franchises;

B. Advise the Council on matters that might constitute grounds for revocation or termination of a franchise pursuant to its terms;

C. Resolve disagreements among franchisees and public and private users of the system. The decisions of the commission shall be reviewable by the Council, in accordance with procedures adopted by Council resolution;

D. Act as the initial hearing board for all requests for rate settings or adjustments, except that all such decisions of the commission shall be reviewed and ratified by the Council;

E. Coordinate the franchisee’s consultant services to facilitate government, educational, community group and individual use of the public channels;

F. Determine general policy relating to the service provided subscribers and the operation and use of access channels, with a view to maximizing the diversity of programs and services to subscribers. The use of access channels shall be allocated on a first come, first served basis, subject to limitations on monopolization of system time, or prime time;

G. Encourage use of access channels among the widest range of institutions, groups and individuals within the City;

H. Submit an annual report to the Council, which contains, at a minimum, the total number of hours of utilization of access channels, a review of any plans submitted during the year by a franchisee for development of new services, and hourly subtotals for various programming categories. The annual report shall include the following programming categories:

1. Local educational uses including library, public and private schools;

2. Public access for local programming under public control;

3. Local government access such as fire, police, burglar alarms, and public announcements;

4. Channel time use for lease for pay television;

5. Channel time use for lease for business or municipal uses, including telemetry of information; and

6. Information retrieval and professional communication.

I. Act on behalf of and as the designee of the Council in intergovernmental matters relating to systems, cooperate with other systems, and supervise interconnection of systems;

J. Submit budget requests to the Budget Committee for requested appropriation of funds to carry out its functions;

K. Audit all franchisee records required by the franchise and, in the commission’s discretion, require the preparation and filing of information additional to that required by the franchise;

L. Conduct evaluations of the system at least every three years with the franchisee, and make recommendation to the Council for amendments to the Code provisions or the franchise agreement;

M. Employ, with the approval of the Council, the services of a technical consultant, to assist in the analysis of any matter relative to any franchise under this Code;

N. Propose regulations and procedures necessary to enforce franchises and to clarify their terms. The regulations and procedures shall be without force and effect until approved by the Council;

O. Develop a rules and procedures manual to define the commission’s functions and responsibilities, and adopt rules and procedures in relation to it. The manual, and any amendments shall be without force and effect until approved by the Council; and

P. Exercise any other power or perform any other function authorized by the Council.

III. BOARD OF CONSTRUCTION APPEALS

2.03.030 Continued.

The Board of Construction Appeals (hereafter board), established by Ordinance No. 1824 is hereby continued. All appeals and other matters pending before the board are continued, and the board continued in this section shall have jurisdiction over the pending appeals and other matters.

2.03.032 Membership.

The board shall consist of nine members who are not Council members, officers or employees of the City. The members of the board shall be appointed by the mayor, subject to confirmation by the Council, and shall serve at the pleasure of the mayor and the Council. [BC 2.03.032, amended by Ordinance No. 4027, 12/8/98]

2.03.034 Qualifications.

A. The nine members shall include:

1. One individual representing the general public;

2. One builder who has been actively engaged in the building business for at least two years immediately preceding the builder’s appointment;

3. One architect, registered under State laws, who has actively practiced the profession for at least three years immediately preceding the architect’s appointment;

4. One professional civil or structural engineer, registered under State laws, who has actively practiced the profession of engineering for at least three years immediately preceding the engineer’s appointment.

5. One individual specially qualified by education, training or experience to pass upon matters pertaining to fire protection;

6. One licensed journeyman plumber;

7. One contractor or installer of heating, ventilation, comfort cooling or refrigeration systems;

8. One person from the citizens with disabilities community;

9. One State certified building official employed by an Oregon political subdivision other than the City of Beaverton.

B. Unless otherwise specified, each board member shall have worked at the member’s respective profession or trade for at least five years immediately preceding the member’s appointment. [BC 2.03.034, amended by Ordinance No. 4027, 12/8/98]

2.03.036 Presiding Members.

The Board shall elect a chairperson and vice-chairperson at its first meeting in each calendar year. The building official or his/her designee shall serve as secretary of the board according to the provisions of BC 8.06.035. The building official or his/her designee is entitled to sit with the board and take part in its discussions but does not have the right to vote. [BC 2.03.036, amended by Ordinance No. 4027, 12/8/98]

2.03.038 Conflict of Interest.

No member of the board shall sit in any matter in which that member has a personal or pecuniary interest. If any such matter comes before the board, the mayor shall appoint with Council confirmation an appropriate substitute.

2.03.040 Powers and Duties.

Except as otherwise provided in this Code, the board shall have all the powers and duties vested in the various boards of appeal as specified in the provisions of BC 8.01.010 through 8.01.090, BC 8.02.005 through 8.02.130 and BC 8.06.005 through 8.06.070, as now or hereafter amended or replaced comparable provisions.

2.03.042 Composition; Quorum; Voting.

A. For the purpose of adopting its rules of procedure and any matters relating to all codes, the board shall consist of nine members. Five members shall constitute a quorum.

B. All decisions of the board shall be by a majority vote of those members present and voting. [BC 2.03.042, amended by Ordinance No. 4027, 12/8/98]

IV. COMMITTEE FOR COMMUNITY INVOLVEMENT

2.03.050 Beaverton Committee for Community Involvement Established.

There is established the Beaverton Committee for Community Involvement (“BCCI”). [BC 2.03.050, added by Ordinance No. 4624, 12/10/13]

2.03.052 Membership.

BCCI shall have the following members:

A. Eight at large members appointed by the Mayor and confirmed by the City Council. The at large members serve three-year staggered terms and are selected after an open, well-publicized public interview process. To the extent possible, member appointments shall be broadly representative of the City’s geographic areas and shall have demonstrated interests related to land use and community involvement.

B. One member from each duly recognized neighborhood association committee (NAC) within the City, said member to be appointed by the NAC of which the member is a representative.

C. Subject to the confirmation of the City Council, the Mayor also may appoint alternate members at large for a one-year term to BCCI. Alternate members at large may participate in all activities and subcommittees of BCCI, except the Nominating Committee, and do not have voting rights.

D. Each duly recognized NAC also may appoint an alternate to serve on BCCI; provided, that the alternate shall have the same minimum qualifications for appointment as does that NAC’s primary representative and; provided further, that the alternate may vote only in lieu of and not in addition to that NAC’s primary representative when representing that NAC at BCCI. [BC 2.03.052, added by Ordinance No. 4624, 12/10/13]

2.03.054 Powers and Duties.

BCCI shall act in advisory capacity to the City Council. Its duties include:

A. To assist the City in developing, implementing and evaluating a community involvement program that ensures the opportunity for individuals to be involved in all phases of the City’s land use planning and civic decision making process.

B. To recommend to the City Council, City staff, and the various boards, commissions and committees of the City, program and practices intended to assure the continuous opportunity for the exchange of ideas and information between the City government and Beaverton-area residents, business owners and property owners.

C. To monitor and evaluate community involvement programs that the City Council may adopt and publicize.

D. To regularly report to the City Council through written or verbal communications, such as meeting minutes, annual meetings or reports, or periodic Council meeting presentations and work sessions.

E. To perform other related duties as directed by the Mayor or City Council. [BC 2.03.054, added by Ordinance No. 4624, 12/10/13]

2.03.056 Bylaws.

An amendment of the BCCI bylaws shall not take effect until approved by the City Attorney for conformance to applicable law and ratified by resolution of the City Council. [BC 2.03.056, added by Ordinance No. 4624, 12/10/13]

V. TRAFFIC CONTROL BOARD

2.03.070 Repealed.

[BC 2.03.070, repealed by Ordinance No. 4225, 9/9/02]

2.03.072 Repealed.

[BC 2.03.072, repealed by Ordinance No. 4225, 9/9/02]

2.03.074 Repealed.

[BC 2.03.074, repealed by Ordinance No. 4225, 9/9/02]

2.03.076 Repealed.

[BC 2.03.076, repealed by Ordinance No. 4225, 9/9/02]

VI. TRAFFIC COMMISSION

2.03.080 Traffic Commission Established.

The Traffic Commission hereby is established, to consist of seven city residents who are not City officials or employees who shall be appointed by the Mayor and confirmed by the Council. Commissioners shall serve at the pleasure of the Mayor and for a three-year term, except that the initial appointments to the Commission shall be for one-year and two-year terms for two commissioners each. The Mayor, the City Attorney and other city employees as the Council may designate from time to time may sit with the Commission and take part in its discussions but shall not have the right to vote. The Mayor shall designate a city engineer to serve as secretary to the Commission and keep an accurate record of all commission proceedings. [BC 2.03.080 added by Ordinance No. 3875, 1/10/94]

2.03.082 Powers and Duties.

The Commission has only those powers and duties as are now or hereafter granted and imposed on it by the City Charter, ordinances and directives of the Council. The Commission shall advise the Council on traffic safety issues of a neighborhood or greater significance, assist in promulgating standards and policies relating to neighborhood traffic management, and review and comment upon changes to traffic patterns and programs proposed by the city, county or state. The Commission otherwise shall consider only those matters referred to it by the Council or by the city engineer who acts as its secretary. All actions of the Commission shall be deemed advisory to the Mayor and Council and shall have no legislative or judicial effect unless and until formally adopted by the City Council. [BC 2.03.082 added by Ordinance No. 3875, 1/10/94]

VII. PLANNING COMMISSION

2.03.090 Continued.

The Planning Commission (hereafter commission) established by Ordinance No. 1810 is hereby continued. [BC 2.03.090, amended by Ordinance No. 4224, 8/19/02]

2.03.092 Repealed.

[BC 2.03.092, repealed by Ordinance No. 4224, 8/19/02]

2.03.093 Repealed.

[BC 2.03.093, added by Ordinance No. 3985, 6/24/97; repealed by Ordinance No. 4224, 8/19/02]

2.03.094 Repealed.

[BC 2.03.094, repealed by Ordinance No. 4224, 8/19/02]

2.03.096 Repealed.

[BC 2.03.096, repealed by Ordinance No. 4224, 8/19/02]

2.03.098 Repealed.

[BC 2.03.098, repealed by Ordinance No. 4224, 8/19/02]

VIII. FACILITIES REVIEW COMMITTEE

2.03.110 Continued.

The Facilities Review Committee (hereafter committee) established by Ordinance No. 2058 is hereby continued. [BC 2.03.110, amended by Ordinance No. 4224, 8/19/02]

2.03.112 Repealed.

[BC 2.03.112, repealed by Ordinance No. 4224, 8/19/02]

2.03.114 Repealed.

[BC 2.03.114, amended by Ordinance No. 3625, 7-25-88; repealed by Ordinance No. 4224, 8/19/02]

2.03.130 Repealed.

[BC 2.03.130, amended by Ordinance No. 3626, 7-25-88; repealed by Ordinance No. 4533, 3/1/10]

2.03.132 Repealed.

[BC 2.03.132, amended by Ordinance No. 3626, 7/25/88; repealed by Ordinance No. 4224, 8/19/02]

2.03.134 Repealed.

[BC 2.03.134, amended by Ordinance No. 3727, 6/11/90; repealed by Ordinance No. 4224, 8/19/02]

2.03.136 Repealed.

[BC 2.03.136, amended by Ordinance No. 3626, 7/25/88; repealed by Ordinance No. 4224, 8/19/02]

2.03.138 Repealed.

[BC 2.03.138, repealed by Ordinance No. 4224, 8/19/02]

2.03.140 Repealed.

[BC 2.03.140, repealed by Ordinance No. 4224, 8/19/02]

IX. HISTORIC RESOURCE REVIEW COMMITTEE

2.03.141 Repealed.

[BC 2.03.141, repealed by Ordinance No. 4352, 5/2/05]

2.03.142 Repealed.

[BC 2.03.142, repealed by Ordinance No. 4352, 5/2/05]

2.03.144 Repealed.

[BC 2.03.144, repealed by Ordinance No. 4352, 5/2/05]

2.03.146 Repealed.

[BC 2.03.146, repealed by Ordinance No. 4352, 5/2/05]

2.03.148 Repealed.

[BC 2.03.148, repealed by Ordinance No. 4352, 5/2/05]

X. BUDGET COMMITTEE

2.03.150 Budget Committee Established.

There is established the Budget Committee, the composition and duties as established by the State of Oregon’s Local Budget Law. [BC 2.03.150, added by Ordinance No. 4623, 12/10/13]

XI. URBAN REDEVELOPMENT AGENCY

2.03.160 Need Declared.

Pursuant to ORS 457.035, the City Council declares that blighted areas now exist in the City and that there is currently a need for an urban renewal agency to function in the City. [BC 2.03.160, added by Ordinance No. 4530, 3/1/10]

2.03.161 Title.

The urban renewal agency created by this chapter shall be known as the Beaverton Urban Redevelopment Agency. [BC 2.03.161, added by Ordinance No. 4530, 3/1/10]

2.03.162 Membership.

The Beaverton Urban Redevelopment Agency Board shall be comprised in part by the Mayor and the members of the City Council as it lawfully exists from time to time. Any change in membership of the City Council and Mayor shall automatically, and without need for further legislative action, constitute an identical change in the membership of the Beaverton Urban Redevelopment Agency. The membership of the Board of the Agency shall also include three additional members. The appointment of three additional members shall be made by the Mayor and confirmed by the Council. [BC 2.03.162, added by Ordinance No. 4530, 3/1/10]

2.03.163 Powers.

Subject to the limitations imposed by BC 2.03.164, the Beaverton Urban Redevelopment Agency shall have authority to exercise all powers available to the Agency under ORS chapter 457, including, but not limited to, the power of eminent domain. The powers conferred to this agency by ORS chapter 457 are in addition and supplemental to the powers conferred by any other law. [BC 2.03.163, added by Ordinance No. 4530, 3/1/10]

2.03.164 Limitation on Action.

Any act of the Beaverton Urban Redevelopment Agency shall be considered the act of the Urban Renewal Agency only and shall not be considered an act of the City Council. The Beaverton Urban Redevelopment Agency shall not exercise any power which, by Charter, requires voter approval. [BC 2.03.164, added by Ordinance No. 4530, 3/1/10]

XII. AUDIT COMMITTEE

2.03.170 Audit Committee Established.

There is established the Audit Committee of the City of Beaverton, a subcommittee of the City’s Budget Committee. [BC 2.03.170, added by Ordinance No. 4623, 12/10/13]

2.03.172 Membership.

A. The Audit Committee shall be composed of three members, one of whom shall be a member of the Council and two of whom shall be current or previous citizen members of the Budget Committee. If a previous citizen member of the Budget Committee is appointed to serve on the Audit Committee, the citizen member must remain an elector of the City during the appointed term.

B. The chair of the Budget Committee shall appoint the Audit Committee’s two citizen members.

C. The City Council, by majority vote if not by unanimous consent, shall nominate one of its members to serve on the Audit Committee. The nomination shall occur at a regular or special meeting of the City Council at which a quorum of the Council is present. The chair of the Budget Committee shall promptly appoint the nominated Council member to the Audit Committee. [BC 2.03.172, added by Ordinance No. 4623, 12/10/13]

2.03.174 Term of Office; Vacancy.

A. The term of office for Audit Committee members is three years. There is no limit on the number of terms a member of the Audit Committee may serve. The members’ terms shall be staggered such that only one member’s three-year term concludes each year.

B. If a citizen member’s position on the Audit Committee becomes vacant, the Chair of the Budget Committee shall appoint a replacement to serve the remainder of the vacated term.

C. If a Council member’s position on the Audit Committee becomes vacant, the City Council, by majority vote if not by unanimous consent, shall nominate one of its members to serve on the Audit Committee. The nomination shall occur at a regular or special meeting of the City Council at which a quorum of the Council is present. The chair of the Budget Committee shall promptly appoint the nominated Council member to the Audit Committee. [BC 2.03.174, added by Ordinance No. 4623, 12/10/13]

2.03.176 Meetings.

The Audit Committee shall meet at least once per year with the auditor to independently review the audit report and to review the plan, scope and approach of the next audit cycle. Additional meetings may be held as needed, including for the purpose of making additional inquiries of the auditor and the auditor’s performance. [BC 2.03.176, added by Ordinance No. 4623, 12/10/13]

2.03.178 Powers and Duties.

The powers and duties of the Audit Committee include:

A. To review with the auditor the financial statements relied upon by the auditor following submission of the annual audit report to the Council. The purpose of this review is to receive comments concerning the adequacy and content of the financial statements and to facilitate an analysis of the annual audit report which has been submitted to the Council;

B. To make an appraisal of the effectiveness of the overall audit effort. Such an appraisal may include a discussion of the overall approach to and scope of the audit examination with emphasis on specific areas of concern the Committee or the auditor deems important;

C. To review financial or audit reports prepared by the auditor and the Mayor or the Mayor’s designee for financial matters;

D. To make recommendations to the Council concerning the appointment of the auditor for the ensuing year and the fee for services. Although the Council appoints the auditor, the Committee may allow input from the Finance Director of the City as to recommendations for the appointment of the auditor;

E. To request to the Council that it instigate a special inquiry or investigation if the Committee is made aware of financial transactions that may be fraudulent or otherwise improper. [BC 2.03.178, added by Ordinance No. 4623, 12/10/13]

XIII. CITY LIBRARY BOARD

2.03.190 Continued.

The City Library Board (hereafter Board) established by Ordinance No. 1809 is hereby continued.

2.03.192 Membership.

The Board shall consist of seven members who are not Council members, officers or employees of the City and who shall be appointed by the mayor and confirmed by the Council.

2.03.194 Term of Office.

Appointments shall be for a term of three years or until successors are appointed. Terms of office shall begin on the first day of the calendar year. Any vacancy shall be filled for the remainder of the unexpired term as provided in BC 2.03.192. The mayor, with the approval of the Council, may remove any member of the board for cause. Members of the board holding office at the time of enactment of this Code chapter shall hold office for the terms for which they were appointed and until their successors are appointed.

2.03.196 Powers and Duties.

The board shall:

A. Consult with the city librarian on all matters pertaining to the Beaverton City Library, including those matters set forth in BC 2.02.052 of this chapter.

B. Make recommendations to the mayor and the Council regarding all matters pertaining to the Beaverton City Library.

C. Perform such other related duties as directed by the mayor or the Council.

XIV. LOCAL CONTRACT REVIEW BOARD

2.03.210 Local Contract Review Board Established.

There is established the Local Contract Review Board. [Amended by Ordinance No. 4637, 5/14/14]

2.03.212 Membership; Role of Mayor.

The Local Contract Review Board shall be comprised of five members. Each member of the City Council is automatically a member of the Local Contract Review Board for so long as the person remains a member of the City Council. The Mayor shall preside at meetings of the Local Contract Review Board. Except in the case of a tie, the Mayor shall not vote on matters before the Local Contract Review Board. In case of a tie, the Mayor shall cast the deciding vote. [Amended by Ordinance No. 4637, 5/14/14]

2.03.214 Powers and Duties.

The powers of the Local Contract Review Board are those established or permitted by the State of Oregon Public Contracting Code, including the adoption by resolution of local rules of procedure for public contracting. [Amended by Ordinance No. 4637, 5/14/14]

XV. BEAVERTON ARTS COMMISSION

2.03.230 Established.

There is hereby created a commission known as the Beaverton Arts Commission (BAC). [BC 2.03.230, added by Ordinance No. 3313, 3/22/83; amended by Ordinance No. 4680, 3/22/16]

2.03.235 Membership.

The BAC shall consist of 15 members and up to two alternates, who shall be nonvoting members. [BC 2.03.234, added by Ordinance No. 3313, 3/22/83; amended by Ordinance No. 3510, 5/13/86; Ordinance No. 4028, 12-15-98; amended by Ordinance No. 4680, 3/22/16. Formerly 2.03.234]

2.03.240 Powers and Duties.

The BAC shall act in an advisory capacity to City Council and its duties shall include advising the City on arts and culture strategies that strengthen connections among diverse community groups and the City. [BC 2.03.038, added by Ordinance No. 3313, 3/22/83; amended by Ordinance No. 4680, 3/22/16. Formerly 2.03.238]

2.03.245 Public Art.

A. As used in this section:

1. “Public art” means original artwork placed on public property or on public right-of-way or on private property visible from public property and for which the City owns an easement allowing for such placement and that has been approved by the Beaverton Arts Commission.

2. “Selection panel” means a group responsible for reviewing proposed public art and making recommendations to the Beaverton Arts Commission on the selection of public art.

B. Public art that is displayed pursuant to this section may be sited in, on or about any project or other property owned, leased, or rented by, donated to, or otherwise made available to and accepted by the City of Beaverton under such additional terms and conditions as may be required by the BAC.

C. All interests in public art acquired pursuant to this section shall be acquired in the name of the City of Beaverton. Title to any easements for display of such art on private property shall be granted to and are subject to written acceptance by the City of Beaverton acting through its Mayor for the use and benefit of the public.

D. A decision by the BAC, upon a recommendation by the selection panel, as to the acquisition, fabrication, installation, deaccessioning, management, community education and registration of public art shall be the City’s final decision.

E. The BAC shall adopt rules and guidelines for the selection, acquisition and display of all public art in a form to be approved by the City Attorney. [BC 2.03.239, added by Ordinance No. 4481, 4/21/08; amended by Ordinance No. 4680, 3/22/16. Formerly 2.03.239]

XVI. DISABLED CITIZENS’ ADVISORY COMMITTEE

2.03.250 Established.

There is hereby established a Disabled Citizens’ Advisory Committee; its powers and duties are described in the following sections. [BC 2.03.250, added by Ordinance No. 3783, 8/26/91]

2.03.251 Membership.

A. The committee shall consist of seven members as follows:

1. At least four members with disabilities (as defined by the Americans with Disabilities Act).

2. The remaining members qualified by knowledge of or interest in issues faced by disabled citizens, or a combination thereof.

B. The members of the committee shall be appointed by the Mayor and confirmed by the Council. When possible, the Mayor shall appoint individuals who are either property owners, residents, or actively engaged in business or employment in the City. [BC 2.03.251 added by Ordinance No. 3783, 8/26/91]

2.03.252 Term of Office.

Appointments shall be for a term of three years or until successors are appointed. Terms of office shall begin the first day of the calendar year. Any vacancy shall be filled for the remainder of the unexpired term in the same manner provided for in BC 2.03.251. Committee members serve at the pleasure of the Mayor, and removal shall be confirmed by the Council. [BC 2.03.252, added by Ordinance No. 3783, 8/26/91]

2.03.253 Presiding Members.

The Committee shall elect a chairperson who shall be elected annually to serve a one year term. In the absence of the chairperson, the chairperson shall designate a member of the committee to serve in that capacity as the chairperson’s designate. [BC 2.03.253, added by Ordinance No. 3783, 8/26/91]

2.03.254 Staff Liaison.

The Mayor shall appoint a staff liaison to the Committee. [BC 2.03.254, added by Ordinance No. 3783, 8/26/91]

2.03.255 Voting, Meetings.

A. The concurrence of a majority of the members of the committee present and voting is necessary to determine any question before the committee.

B. The committee shall meet at least quarterly, but may meet more often if a majority of the committee concurs. [BC 2.03.255, added by Ordinance No. 3783, 8/26/91]

2.03.256 Powers and Duties.

The committee’s duties shall be those assigned them by the Mayor and/or Council. [BC 2.03.256, added by Ordinance No. 3783, 8/26/91]

XVII. HUMAN RIGHTS ADVISORY COMMISSION

2.03.260 Established.

There is hereby established a Human Rights Advisory Commission (HRAC). [BC 2.03.260, added by Ordinance No. 3841, 4/12/93; amended by Ordinance No. 4680, 3/22/16]

2.03.265 Membership.

The commission shall consist of nine members and up to two alternates, who shall be nonvoting members. [BC 2.03.265, added by Ordinance No. 3841, 4/12/93; amended by Ordinance No. 4680, 3/22/16]

2.03.270 General Powers and Duties.

HRAC promotes the integration of human rights values and principles throughout the Beaverton community. HRAC shall act in an advisory capacity and its duties shall include advising the City on strategies that strengthen those human rights values and principles. [BC 2.03.275, added by Ordinance No. 3841, 4/12/93; amended by Ordinance No. 3878, 2/7/94; amended by Ordinance No. 4680, 3/22/16. Formerly 2.03.275]

XVIII. BEAVERTON COMMITTEE ON AGING

2.03.300 Beaverton Committee on Aging Established.

There is hereby established a Beaverton Committee on Aging (BCOA). [BC 2.03.300, added by Ordinance No. 4002, 12/29/97; amended by Ordinance No. 4680, 3/22/16]

2.03.305 Membership.

The BCOA shall consist of 11 members and up to two alternates, who shall be nonvoting members. [BC 2.03.305, added by Ordinance No. 4002, 12/29/97; amended by Ordinance No. 4680, 3/22/16]

2.03.315 General Powers and Duties.

The BCOA shall discover and examine the issues and concerns of the aging population in the City of Beaverton and offer representation, information and education regarding these issues. [BC 2.03.315, added by Ordinance No. 4002, 12/29/97; amended by Ordinance No. 4680, 3/22/16]

XIX. VISIONING ADVISORY COMMITTEE

2.03.330 Visioning Advisory Committee Established.

There is hereby established a Visioning Advisory Committee (VAC). The VAC shall consist of 13 members. Members shall be appointed by the Mayor and confirmed by the City Council. To be eligible to be appointed, members shall reside, own property, own a business, or work within the City limits of Beaverton. As much as possible, the members of the VAC shall be varied in experience and representative of the City as a whole. A diversity of membership is encouraged among seniors, youth, neighborhood and/or civic leaders, business representatives, minorities, and members of the community-at-large. [BC 2.03.330, added by Ordinance No. 4625, 12/10/13]

2.03.332 Term of Office.

Appointments shall be made for a term of three years or until successors are appointed, except the terms of the first appointments shall be staggered. Terms of office shall begin the first day of the calendar year. Any vacancy shall be filled for the remainder of the unexpired term in the same manner provided for in BC 2.03.330. VAC members serve at the Mayor’s pleasure. [BC 2.03.332, added by Ordinance No. 4625, 12/10/13]

2.03.334 General Powers and Duties.

The purpose of the VAC shall be to promote the City’s visioning process. The VAC is responsible for the oversight and management of the Beaverton Community Vision by: engaging the community to ascertain shared priorities and aspirations; connecting and supporting partner organizations; maintaining and updating an action plan; and reporting successes, challenges, and opportunities to the community and the City Council. The VAC shall be advisory and shall have powers, duties, and functions as follows:

A. To work with community members and staff to develop, maintain, and update, a Vision Action Plan that embraces the goals of the visioning process and identifies suggested strategies and actions to achieve the stated goals. The plan must be adopted by the City Council prior to implementation. Any changes to the plan must be approved by the City Council prior to implementation.

B. To promote the City’s visioning process and sponsor opportunities to promote the visioning process to the public. To assist in informational opportunities, presentations, open houses, or other public initiatives providing information about the visioning process to the public.

C. To actively review the goals of the visioning process and recommend to the City Council updating the goals, strategies, or action recommendations as needed.

D. To present an annual update on the Vision Action Plan to the City Council for review.

E. To support and promote the activities of the partners of the Beaverton Community Vision.

F. To perform other related duties as directed by the Mayor or the City Council. [BC 2.03.334, added by Ordinance No. 4625, 12/10/13]

2.03.336 Bylaws.

An amendment of the VAC bylaws shall not take effect until approved by the City Attorney for conformance to applicable law and ratified by resolution of the City Council. [BC 2.03.336, added by Ordinance No. 4625, 12/10/13]

XX. SISTER CITIES ADVISORY BOARD

2.03.350 Board Created.

The Beaverton Sister Cities Advisory Board is created to help guide the development and activities of a Sister Cities Program, whose mission is to encourage cross-cultural understanding and to promote educational and economic exchange between the citizens of Beaverton and our Sister Cities around the world. [BC 2.03.350, added by Ordinance No. 4494, 11/17/08]

2.03.352 Functions of Advisory Board and Program.

A. The Board shall serve in an advocacy, fundraising, supporting and ambassadorial capacity and will assist in organizing events and promoting a positive image and good relations for the Sister Cities Program and the City of Beaverton with the community, the region, the state and internationally. Board members work to further advance the planning and implementation of initiatives that support the Sister Cities Program. The board membership will be comprised of nine to 15 persons with initial terms of one, two and three years. The successor term of each Board position shall be three years.

B. The Program Coordinator and Advisory Board will develop a strategic plan to confirm the Program mission and values and a two- or three-year plan of goals, objectives and activities. Such community-based activities may include cultural seminars and networking gatherings and a collaboratively planned multicultural festival, featuring, but not limited to, the countries and cultures of Beaverton’s Sister Cities. Delegation visits to Beaverton will highlight interaction and exchange with local businesses, education, City and community services and agencies and broad community engagement. International visits to Sister Cities will be organized upon invitation from each Sister City and initiated to recognize special events and anniversaries, with diverse business and community representation invited to join each delegation. [BC 2.03.352, added by Ordinance No. 4494, 11/17/08]

2.03.354 Program Funding.

The Sister Cities Program shall seek private additional funding in the form of in-kind donations and grants, multi-tiered corporate and organizational sponsorships, and individual and family memberships. The varying levels of sponsorship benefits will correlate with a portfolio of community-based and international activities planned by program staff and the advisory board. The program may offer community memberships with appropriate fees for individuals, families, students and seniors. The City shall hold any such private funding received in trust for Sister Cities Program purposes. [BC 2.03.354, added by Ordinance No. 4494, 11/17/08]

2.03.356 Bylaws.

The City Council hereby approves bylaws for the Sister Cities Advisory Board attached to the ordinance codified in this section as Exhibit A. These may be altered, amended or repealed upon 30 days’ notice at any meeting of the Sister Cities Advisory Board by a two-thirds majority vote of the incumbent Sister Cities Advisory Board members. Amendments shall not be effective until approved by the City Attorney for conformance to City Code and ratified by the City Council. [BC 2.03.356, added by Ordinance No. 4494, 11/17/08]

XXI. SOCIAL SERVICES FUNDING COMMITTEE*

*    Editor’s note: Ordinance 4621 adds the provisions of this article as Sections 2.03.340 through 2.03.365. The sections in the article have been editorially renumbered to prevent duplication of numbering.

2.03.360 Formal Recognition of Social Services Funding Committee.

The Social Services Funding Committee is hereby recognized to exist. [BC 2.03.340, added by Ordinance No. 4621, 10/8/13]

2.03.365 Powers and Duties.

The committee shall act in an advisory capacity to the Council and its primary duty shall be to review annual social service grant applications and make funding recommendations to Council, and to perform such other duties as the Council may request from time to time. [BC 2.03.345, added by Ordinance No. 4621, 10/8/13]

2.03.370 Membership.

The committee shall consist of seven members who are not elected officials or employees of the City. The Mayor shall appoint committee members, subject to confirmation by the Council. A vacancy in membership shall be filled for the unexpired portion of the member’s term as soon as practical through a process substantially similar to the process used for the original appointments. [BC 2.03.350, added by Ordinance No. 4621, 10/8/13]

2.03.375 Term of Office.

Members shall serve for a three-year term, starting on January 1st and ending on December 31st, with the exception that the first appointments shall be staggered such that two members shall initially have a one-year term and two other members shall initially have a two-year term, and the remaining members shall have a three-year term. A person may serve on the committee for an unlimited number of terms. [BC 2.03.355, added by Ordinance No. 4621, 10/8/13]

2.03.380 Staff Liaison.

The Mayor shall assign a City employee as a staff liaison to the committee. The staff liaison is not a member or an officer of the committee. [BC 2.03.360, added by Ordinance No. 4621, 10/8/13]

2.03.385 Council Liaison.

A Council Liaison shall not be assigned or appointed to the Social Service Funding Committee. [BC 2.03.365, added by Ordinance No. 4621, 10/8/13]

XXII. DIVERSITY ADVISORY BOARD

2.03.500 Diversity Advisory Board Established.

The Diversity Advisory Board is hereby established. [BC 2.03.500, added by Ordinance No. 4620, 10/8/13]

2.03.505 Powers and Duties.

The Board shall act in an advisory capacity to the Council and its duties shall include advising the City on diversity and equity strategies that strengthen connections among diverse community groups and with city government. [BC 2.03.505, added by Ordinance No. 4620, 10/8/13]

2.03.510 Membership.

The Board shall consist of 13 members. The Mayor shall appoint and the Council shall confirm Board members. A Board vacancy shall be filled for the unexpired portion of the member’s term as soon as practical through a process substantially similar to the process used for the original appointments. [BC 2.03.510, added by Ordinance No. 4620, 10/8/13]

2.03.515 Term of Office.

Members shall serve for a three-year term, starting on January 1st and ending on December 31st, with the exception of the first appointments that shall be staggered. A person may serve on the Board for an unlimited number of terms.

Seven members of the Board must be present to constitute a quorum to transact any business that requires a vote. The concurrence of a majority of the Board members present and voting is necessary to determine any question before the Board. [BC 2.03.515, added by Ordinance No. 4620, 10/8/13]

2.03.520 Staff Liaison.

The Mayor shall assign a City employee as a staff liaison to the Board. The staff liaison shall ensure Board notices, agendas and minutes of all Board meetings are prepared, published and maintained as part of the City’s records. The staff liaison is not a member or an officer of the Board. [BC 2.03.520, added by Ordinance No. 4620, 10/8/13]