Chapter 2.10
BUDGET AND FINANCE DEPARTMENT
(Effective until June 18, 2024)

Sections:

2.10.010    Purpose.

2.10.020    Definitions.

2.10.030    Department established.

2.10.040    Department Director.

2.10.050    Powers and duties of the Director.

2.10.060    Functions of the Department.

2.10.070    Department records.

2.10.010 Purpose.

The purpose of this chapter is to provide Josephine County with a central office to prepare and process budget documents and accounting records. The Department of Budget and Finance shall be managed and operated by persons knowledgeable in accounting and data processing. The County Treasurer shall continue to receive all monies paid into the County. The County Clerk shall continue to be the repository of all records of County expenditures. [Ord. 81-3 § 1.]

2.10.020 Definitions.

As used in this chapter, the following terms shall have the following meanings:

“Commissioners” shall mean the Board of Commissioners of Josephine County.

“Department” shall mean the Josephine County Department of Budget and Finance.

“Director” shall mean the Josephine County Director of Budget and Finance. [Ord. 81-3 § 2.]

2.10.030 Department established.

The Josephine County Department of Budget and Finance is hereby established. [Ord. 81-3 § 3.]

2.10.040 Department Director.

A. The Department shall be under the charge of the Josephine County Director of Budget and Finance.

B. The Director shall be appointed by the Commissioners to serve at their pleasure at a rate of compensation and other benefits fixed by them.

C. The Director shall have a combination of education and work experience which the Commissioners deem satisfactory to qualify a person to direct the Department. [Ord. 81-3 § 4.]

2.10.050 Powers and duties of the Director.

The Director shall have the following powers and duties:

A. To appoint persons to perform work as employees in the Department. Appointments shall be made subject to the approval of the Commissioners and in accordance with the Josephine County Personnel Rules.

B. To direct the work of persons employed in the Department.

C. To discharge employees in the Department in accordance with applicable laws, rules and contracts on personnel and collective bargaining.

D. To disburse Josephine County monies received from the County Clerk.

E. To have access to all books, records and documents kept by any County officer or department which pertain to budget preparation, financial transactions or accounts.

F. To report to the Commissioners as ordered by them.

G. To see that the functions of the Department, as set forth in this chapter and as ordered by the Commissioners, are carried out.

H. To have such further powers and duties as the Commissioners may deem necessary and appropriate. [Ord. 81-3 § 5.]

2.10.060 Functions of the Department.

The Department shall have the following functions:

A. To assist the Josephine County Budget Committee in preparing the annual County budget.

B. To audit financial records of County departments as directed by the Commissioners and monitor accounting procedures.

C. To receive, audit and pay all claims for disbursement of County monies after approved by the Board of County Commissioners.

D. To establish and maintain records of:

1. Estimated and actual revenues;

2. Appropriated and actual expenditures; and

3. General ledger and fixed asset group of accounts as designated by the Board of County Commissioners.

E. To receive from the County Clerk, by order of the Commissioners, signed warrants to perform the functions set forth in subsection (C) of this section.

F. To prepare and publish the schedule and statements required by ORS 294.250.

G. To transmit to the County Clerk such documents and information as are necessary to prepare the financial information as are necessary to prepare the financial statements required by ORS 294.230 and 294.235.

H. To transmit to the County Clerk such documents as are necessary to meet the requirements of ORS 205.110(c) and 294.085.

I. Perform all other functions as the Commissioners or state law may require. [Ord. 81-3 § 6.]

2.10.070 Department records.

All books, records and documents kept by the Department shall be available at all times for inspection by the Commissioners: All books, records and documents kept by the Department which meet the definition of public record as set forth in ORS 192.170. All books, records and documents kept by the Department which meet the definition of public record as set forth in ORS 192.410(4) shall be subject to the provisions of ORS 192.410 to 192.500. [Ord. 81-3 § 7.]