Chapter 2.40
HISTORIC COMMISSION
Sections:
2.40.010 Commission established.
2.40.020 Responsibilities and duties.
2.40.050 Vacancies and removals.
Prior legislation: Code 1983 Chapter 26, Historic Commission, derived from Ord. 889, July 30, 1981; some sections amended by Ord. 951, November 6, 1984, Ord. 989, August 4, 1987, Ord. 1069, June 1, 1993, and Ord. 1228, March 7, 2006; entire chapter replaced by Ord. 1291, August 2, 2011.
2.40.010 Commission established.
There is hereby created and established a commission to be entitled and designated as the Historic Commission for the purpose of promoting the historic, educational, cultural, economic, and general welfare of the public through the preservation, restoration and protection of buildings, structures and appurtenances; sites, places, and elements of historic interest within the City of Monmouth, Oregon. (Ord. 1291, § 2, August 2, 2011. Code 1983 § 26.100.)
2.40.020 Responsibilities and duties.
Under the direction of the City Council, the Commission’s responsibilities and duties include:
(1) Designating and determining actions with regard to historic buildings and sites and landmarks in accordance with Chapter 18.160 MCC;
(2) Promulgating and recommending the adoption of rules and regulations for designating and maintaining historical buildings and sites and landmarks;
(3) Serving as an advisory board to the City Council, Planning Commission, and other public or private agencies concerning historic buildings and sites and landmarks on matters relating to preservation of such buildings and sites and landmarks;
(4) Performing such other responsibilities relating to historic buildings and sites and landmarks within and affecting the City of Monmouth as the City Council may, from time to time, direct. (Ord. 1291, § 3, August 2, 2011. Code 1983 § 26.110.)
2.40.030 Membership.
The Commission shall consist of seven members appointed by the Mayor and approved by the City Council, at least six of whom shall be residents of the City at the time of their nomination, appointment, and at all times during their term in office. A nonresident may be appointed and approved when the Mayor and City Council determine that such individual has special qualifications and expertise in the subject matter of the Commission and has expressed interest in being appointed and serving and advancing the interests of the City. (Ord. 1291, § 4, August 2, 2011. Code 1983 § 26.120.)
2.40.040 Term of office.
The term of office shall be three years. (Ord. 1291, § 5, August 2, 2011. Code 1983 § 26.130.)
2.40.050 Vacancies and removals.
Any vacancies shall be filled by appointment by the Mayor with approval by the Council. Any member may be removed for cause. A member of the Commission who is absent from three consecutive meetings without an excuse approved by the Commission is presumed to be in nonperformance of duty and the City Council may declare the position vacant and appoint a new member to fill the unexpired term. A member who ceases to qualify during the term of office by reason of the residency requirement under MCC 2.40.030 shall be disqualified from the Commission and such member’s position shall be deemed vacant. (Ord. 1291, § 6, August 2, 2011. Code 1983 § 26.140.)
2.40.060 Officers.
The Commission, at its first meeting on or after July 1st, each year, shall select one member to be the chairperson, another to be vice-chairperson and another to be secretary. The chairperson shall preside over the meetings of the Commission and perform such other duties as may be delegated by the Commission. The vice-chairperson shall act in the absence of the chairperson. The secretary shall take and prepare the minutes of the Commission in accordance with ORS 192.610 through 192.650. The secretary shall forward to the City Recorder, monthly, a copy of the minutes of the meetings of the Commission. The secretary shall keep all the records of the Commission and shall perform such other duties as may be delegated by the Commission. The secretarial duties may be delegated to staff. (Ord. 1291, § 7, August 2, 2011. Code 1983 § 26.150.)
2.40.070 Meetings.
The Commission shall meet at times and dates to be set by rule of the Commission, and may meet upon the call of the chairperson or on call by a majority of its members. If necessary, members may attend the meeting by conference call in accordance with ORS 192.670(2). (Ord. 1291, § 8, August 2, 2011. Code 1983 § 26.160.)
2.40.080 Procedures.
The Commission’s procedures shall be in accordance with Robert’s Rules of Order. The Commission may adopt supplementary rules of procedure. All meetings are subject to the requirements of the Oregon Public Meetings Law (ORS 192.610 to 192.690). A majority of the members of the Commission shall constitute a quorum for the conduct of business and the concurrence of a majority of those members present shall be required to decide any matter. If the Commission is unable, because of a lack of a quorum or other cause, to act or make a recommendation on any matter before it in a timely manner, the City Council may act on the matter directly. (Ord. 1291, § 9, August 2, 2011. Code 1983 § 26.170.)
2.40.090 Council liaison.
The Mayor shall appoint a Council liaison to the Commission. It shall be the responsibility of the Council liaison to attend the meetings of the Commission, report on actions taken and facilitate communication between the Commission and the City Council. The Council liaison is not a member of the Commission. (Ord. 1291, § 10, August 2, 2011. Code 1983 § 26.180.)
2.40.100 Staff support.
The City Manager shall assign staff to the Commission. Staff’s responsibility shall be to give the Commission neutral guidance and answer any questions of the Commission members. The staff person is not a member of the Commission. (Ord. 1291, § 11, August 2, 2011. Code 1983 § 26.190.)