Chapter 2.16
PUBLIC LIBRARY
Sections:
2.16.020 Library board members—Terms.
2.16.030 Library board—Officers.
2.16.040 Library board—Duties.
2.16.050 Vested interest—Reimbursement.
2.16.010 Established.
The public library of the city is declared to be established and shall be controlled and governed by a library board which shall be appointed by the city council. (Ord. 550 § 1, 1977)
2.16.020 Library board members—Terms.
The library board shall consist of a minimum of five and no more than seven “Active” members. A quorum of the Board shall be a majority of appointed members. At the sole discretion of the council, council may appoint one Ex-officio member as an “Alternate.” The “Alternate” shall serve as an Ex-officio member (participate in all deliberations but not vote) except in circumstances when filling in to achieve a quorum or to break a tie vote. At the expiration of the term of any member of the library board, the council shall appoint a successor for a term of four years. In case of a vacancy on the library board, council shall appoint a new member to fill the unexpired term of the member whose office is vacant. Terms of “Active” members shall be on a rotation basis to expire three each year, except the third year when one shall expire. Active appointees shall hold office from January 1st in the year of their appointment to the December 31st of their assigned term of service. “Alternate” appointees shall hold office from the time of their appointment for two years ending on December 31st of their second year of service. (Ord. 1059 § 1, 2017: Ord. 1009 § 1, 2010: Ord. 989 § 1, 2008: Ord. 550 § 2, 1977)
2.16.030 Library board—Officers.
The library board shall elect a chairman from among its members who shall serve for a term of one year. The librarian shall serve as secretary to the board and keep a record of its actions. (Ord. 550 § 3, 1977)
2.16.040 Library board—Duties.
The duties of the library board shall be as follows:
A. To formulate rules and policies for the governance of the library;
B. To prepare and submit an annual budget request;
C. To accept, use or expend any real or personal property or funds donated to the library, or purchase, control or dispose of real and personal property as necessary for the purposes of the library, except that each donation shall be administered in accordance with its terms, and all property or funds shall be held in the name of the city council;
D. To select sites for public library buildings or for the location of library facilities;
E. To carry on such other activities as the council may assign;
F. Any expenditures for library purposes shall be reviewed and approved by the city council for conformity with budgetary practices and shall be paid and audited in the same manner as other funds of the city. (Ord. 930 § 1, 2001; Ord. 550 § 4, 1977)
2.16.050 Vested interest—Reimbursement.
No member of the public library board, nor of the city council, shall have any financial interest, either directly or indirectly, in any contract to which the library is a party, nor shall he receive a salary or any payment for materials or for service rendered to the board. No more than one elective officer of the city shall serve at one time as a member of the public library board. Board members may receive reimbursement for expenses incurred in the performance of their duties. (Ord. 550 § 5, 1977)
2.16.060 Donations.
All persons desiring to make donations of money, personal property or real estate for the benefit of the Sutherlin public library, shall have the right to vest the title thereto in the name of the library to be controlled by the public library board, according to the terms of the deed, gift, devise or bequest, and as to such property the library board shall be held and considered to be special trustees. All such property and funds shall be held in the name of the city, but the earnings from such holdings shall accrue to the library under the control of the library board. (Ord. 550 § 6, 1977)