CHAPTER 4A
ELECTRONIC MEETINGS
Sections:
2-4A-103 Electronic Meeting Requirements.
2-4A-101 Purpose.
Meetings of the Springville City Council and all other Springville City public bodies may be conducted by electronic means pursuant to Section 52-4-207, Utah Code Annotated 1953. In such meetings, contact will be established and maintained by electronic means.
(Ord. No. 07-2020 § 2, 4/1/2020)
2-4A-102 Definitions.
The following terms are defined as follows for the purpose of this chapter:
“Anchor location” means the physical location from which (i) an electronic meeting originates, or (ii) the participants are connected. The anchor location is the space or facilities at which interested persons and the public may attend and monitor the open portions of the meeting and will meet the anchor location requirements in Section 52-4-207, Utah Code Annotated 1953. The City Council’s anchor location shall be the Council chambers located in the Springville City Civic Center, located at 110 South Main Street, Springville, Utah. All other public bodies will have as their anchor location the physical place specified by public notice that meets State requirements for anchor locations. The City Council and all other public bodies may also use an anchor location, or have no anchor location, as allowed by State order, directive, law, rule or regulation.
“Electronic meeting” means a public meeting convened or conducted by means of a conference using electronic communications.
“Meeting administrator” means the City Recorder or another employee of the City specifically assigned and designated to operate the electronic meeting equipment at the anchor location to assure that all members of the public body are continuously able to participate in the electronic meeting and to advise the individual conducting the meeting of the initiation, recess, if appropriate, or adjournment of an electronic meeting.
“Public body” means a Springville City public body that meets the definition of “public body” under Utah’s Open and Public Meetings Act (the “Act”). See Section 52-4-104(9), Utah Code Annotated 1953. The different public bodies of Springville City include the City Council, the Planning Commission and all other boards, commissions, committees and groups that meet the definition of public body under the Act.
(Ord. No. 07-2020 § 2, 4/1/2020)
2-4A-103 Electronic Meeting Requirements.
(1) Notice. Any public body may convene electronic meetings when necessary pursuant to specific public notice of an electronic meeting by posting written notice of the electronic meeting and providing notice in accordance with Section 52-4-202, Utah Code Annotated 1953. Notice of the electronic meeting shall also be provided to each member of the public body for which the meeting is being held at least twenty-four (24) hours before the meeting, including a description of how members will be connected to the electronic meeting. The notice to members of the public body shall indicate the process, including telephone numbers, access codes, Internet addresses, etc., in order to connect to the electronic meeting.
(2) Request for Electronic Meeting. In the event a member of a public body desires to join a scheduled meeting through electronic means, the member shall make such a request at least twenty-four (24) hours prior to the scheduled meeting.
(3) Quorum Verification. Before an electronic meeting may be called to order, all members of the public body shall be given an opportunity to participate in the meeting and no electronic meeting shall be convened unless the quorum of the public body is able to participate either in person or electronically in the meeting.
(4) Public Attendance. Each electronic meeting shall be convened by the meeting administrator by announcing the parties present at the meeting enabling members of the public to hear the comments of City public body members and participate, if appropriate.
(5) Conduct of Meeting. Upon determining that a sufficient number of the City public body is present for the electronic meeting to be convened and members of the public can adequately hear the comments of all members of the public body and participate: if appropriate, the chairperson of a public body shall formally convene the meeting and take or cause a roll call of those participating. The chairperson shall provide opportunity for each matter on the agenda to be presented and discussed in an order set forth in the agenda, as amended.
(5) Compliance with Law. In all other respects, electronic meetings shall be conducted and recorded, and minutes shall be kept, as required by law. A public body may adjust any and all requirements for electronic meetings under this chapter based on temporary or amended State orders, directives, laws, rules or regulations.
(Ord. No. 07-2020 § 2, 4/1/2020)