Chapter 2.08
CITY COUNCIL

Sections:

2.08.010    Time and place of council meetings.

2.08.020    Appointments to boards and commissions.

2.08.022    Vacancies on boards and commissions.

2.08.024    Terms for boards and commissions.

2.08.026    Removal from boards and commissions.

2.08.027    Excused absences.

2.08.028    Limited terms for boards and commissions.

2.08.030    Advertisement for boards and commissions.

2.08.032    Midterm vacancies.

2.08.033    Public meetings held remotely.

2.08.010 Time and place of council meetings.

A. The regular meetings of the city council shall be held on the second and fourth Mondays of each month and shall be in the building designated as City Hall or at a place designated by the city council.

B. The proposed times and dates of the regular meetings shall be determined by resolution prior to the beginning of each year.

C. Regular council meetings falling on a legal holiday may be rescheduled to a date and time approved by the city council.

D. Nothing herein shall restrict the city council’s authority to schedule or cancel study sessions, regular meetings, special meetings or executive sessions, or change the date, time or location of meetings where proper notification has been provided. (Ord. 2797 § 1, 2011; Ord. 2041 § 2, 1991)

2.08.020 Appointments to boards and commissions.

Appointments of noncouncil members to all city advisory board, commissions, or committees shall be made by the city council or city manager depending on the individual board, commission, or committees’ rules. The city council or city manager shall cause openings for boards and commissions to be advertised and for applications to be accepted. The city council or city manager will then interview applicants and vote to make the appointment. Midterm vacancy appointments to advisory boards and commissions shall be made in the same manner and the person appointed shall serve out the remaining term. (Ord. 2967 § 1, 2021; Ord. 2612 § 1, 2005; Ord. 2024 § 1, 1991; Ord. 2016 § 1, 1991)

2.08.022 Vacancies on boards and commissions.

A. The city manager or designee shall cause to be compiled and published annually a listing of vacancies and anticipated vacancies on all citizen boards, committees, and commissions, within the appointive jurisdiction of the council.

B. The listing shall state the title and term of office of each position, residency requirements, other requirements as delineated by resolution and ordinance, the appointing authority, and an address and telephone number for obtaining further information or for making applications. The listing shall include a brief description of the duties of each position and information on when regular meetings of the body in question are held.

C. The listing shall be posted in a conspicuous place in City Hall, provided to all council members and members of such boards and commissions, and be made available to the public and news media at no charge.

D. Persons expressing an interest in applying for appointment to a board, commission, or committee shall be given direction on how to fill out the application on the city’s website. The applications shall be kept on file in the city clerk’s office. (Ord. 2967 § 1, 2021; Ord. 2221 § 1, 1995; Ord. 2024 § 2, 1991; Ord. 2016 § 2, 1991)

2.08.024 Terms for boards and commissions.

Except as otherwise set by ordinance, all appointments to boards and commissions of noncouncil members made by the council shall be for a term of four years; provided, however, that vacancies occurring otherwise than through the expiration of terms shall be filled for the unexpired term. (Ord. 2221 § 2, 1995; Ord. 2024 § 3, 1991; Ord. 2016 § 3, 1991)

2.08.026 Removal from boards and commissions.

City council has the authority to remove, from office, a member of city boards, commissions, and committees as allowed under state law. (Ord. 2967 § 1, 2021; Ord. 2221 § 3, 1995; Ord. 2073 § 1, 1992; Ord. 2024 § 4, 1991; Ord. 2016 § 4, 1991)

2.08.027 Excused absences.

A. Excused absences shall be defined as follows:

1. RCW 35A.12.060 provides that a council member shall forfeit his or her office by failing to attend three consecutive regular meetings of the council without being excused by the council.

2. Members of the council may be so excused by complying with this section. The member shall contact the city manager, city clerk, or presiding officer prior to the meeting. The city manager or city clerk shall convey the message to the presiding officer. Following roll call, the presiding officer shall inform the council of the member’s absence. The presiding officer shall ask for a motion to excuse the absent member. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the clerk shall make an appropriate notation in the minutes. When more than one council member is absent, each council member’s absence shall be voted on separately.

B. This policy shall apply to all regularly scheduled and noticed meetings of the city council, including regular meetings and special meetings.

C. Attendance Guidelines for Boards, Commissions and Committees. The city council requires that members of each board, commission or committee of the city council hereby have an annual attendance of 75 percent of the meetings and that three consecutive unexcused absences lead to automatic resignation from the board, commission or committee. (Ord. 2657 § 1, 2007; Ord. 2520, 2002; Ord. 2455, 2000; Ord. 2300 § 1, 1997)

2.08.028 Limited terms for boards and commissions.

No member shall serve more than three consecutive terms on any particular board or commission; provided, however, if a member does serve three consecutive terms on a particular board or commission, they must wait the equivalent of one full term before reapplying to serve on that particular board or commission. Board or commission members are allowed to serve consecutive terms on different boards or commissions. Concurrent service on more than one board or commission, however, is precluded. With the exception: Board and commission members appointed to fill midterm vacancies on all boards and commissions shall be allowed to be reappointed to the same board or commission for two additional terms. An application for the new term must be filled out and submitted to be eligible for appointment. (Ord. 2818 § 1 (Exh. A), 2012; Ord. 2533, 2002; Ord. 2221 § 4, 1995; Ord. 2024 § 5, 1991; Ord. 2016 § 5, 1991)

2.08.030 Advertisement for boards and commissions.

A. The city manager or designee shall advertise vacancies and receive applications. Candidates must complete a new application each time a vacancy opens.

B. The city council shall interview the candidates during an open meeting. Public questions to the candidates may be solicited by the council. Individual council members may contact candidates prior to final selection.

C. Appointments shall be made by majority roll call vote of the council.

D. The city manager or designee shall arrange orientation for appointed members. (Ord. 2967 § 1, 2021; Ord. 2221 § 5, 1995; Ord. 2024 § 6, 1991; Ord. 2016 § 6, 1991)

2.08.032 Midterm vacancies.

The procedure outlined in BMC 2.08.030 shall be followed in midterm vacancies; provided, however, the vacancy may be posted and advertised when the position becomes vacant and the vacancy filled by council as soon as practical thereafter. (Ord. 2221 § 6, 1995)

2.08.033 Public meetings held remotely.

City council, a board, commission, or committee may hold meetings remotely via video or telephonic access if a majority of the membership of such body votes affirmatively to allow this form of public meeting. A decision to hold remote meetings must occur during a public meeting and may include conditions or procedural requirements for the meetings. A city council meeting may also be held remotely, by approval of the mayor, when a remote meeting is necessary due to unforeseen circumstances, such as inclement weather, that make an in-person meeting impracticable or unworkable. Any conditions or procedural requirements for remote meetings shall comply with state law regarding public meetings. (Ord. 2967 § 1, 2021)