Chapter 3.26


3.26.010    Established – Use.

3.26.020    Custodian – Deposits.

3.26.030    Payment of advances to employees.

3.26.040    Settlement – Expense voucher – Repayment.

3.26.050    Lien against pay – Delinquency bars further advance.

3.26.010 Established – Use.

There is created for the city a special fund to be known as the “advance travel fund” to be used solely for the purpose of making advance payment of travel expenses for an elected or appointed official or an employee of the city. (Ord. 2364 § 1, 1998; Ord. 1498 § 1, 1977; prior code § 1-3801)

3.26.020 Custodian – Deposits.

The finance director is hereby appointed as custodian of the funds, which shall be deposited by treasurer’s check in the amount of $2,000 in a checking account of a local bank, entitled, “advance travel fund.” Said account will be maintained in accordance with approved accounting procedures. (Ord. 2364 § 1, 1998; Ord. 2069 § 1, 1992; Ord. 1498 § 2, 1977; prior code § 1-3802)

3.26.030 Payment of advances to employees.

Employee advances for travel expenses exceeding $25.00 will be made by the issuance of checks drawn on the advance travel fund, payable to the applicant, upon submission of an approved request form supplied by the custodian or designee, of a reasonable estimate of the applicant’s travel expense requirements. (Ord. 2364 § 1, 1998; Ord. 1498 § 3, 1977; prior code § 1-3803)

3.26.040 Settlement – Expense voucher – Repayment.

Settlement of advances will be made on or before the tenth day following the close of the travel period by filing with the custodian or designee an expense voucher as required by RCW 42.24.090, which will be used to support the custodian’s claim for a check replenishing the revolving fund for travel expenses reported. Any portion not accounted for or repaid in the time and manner specified shall be deducted from the individuals next month-end paycheck. (Ord. 2364 § 1, 1998; Ord. 1498 § 4, 1977; prior code § 1-3804)

3.26.050 Lien against pay – Delinquency bars further advance.

To protect the city from any losses on account of advances made, the city shall have a prior lien against and a right to withhold any and all funds payable or to become payable by the city to such officer or employee to whom such advance has been given up to the amount of such advance, until such time as repayment or justification has been made. No advance of any kind may be made to any officer or employee at any time when he is delinquent in accounting for or repaying a prior advance. (Ord. 2364 § 1, 1998; Ord. 1498 § 5, 3.977; prior code § 1-3805)