Chapter 3.16


3.16.010    Audit, authentication, certification – Prerequisites to payment.

3.16.020    Reimbursement for travel expenses.

3.16.030    False certificates – Perjury.

3.16.040    False certificates – Approval, payment – Misdemeanor.

*    For provisions on auditing and allowances of claims, see RCW 35A.l2.l70; for provisions on contractual claims, see RCW 42.24.080 et seq.

3.16.010 Audit, authentication, certification – Prerequisites to payment.

All claims presented against the city by persons furnishing materials, rendering services or performing labor, or for any other contractual purpose, shall be audited before payment by the city clerk, who is designated as auditing officer. Such claim shall be prepared for audit and payment on a form and in the manner prescribed by the Division of Municipal Corporations in the State Auditor’s Office. The form shall provide for the authentication and certification by such auditing officer that the materials have been furnished, the services rendered or the labor performed as described, and that the claim is a just, due and unpaid obligation against the city. No claim shall be paid without such authentication and certification; provided, that the certificates as to claims of officers and employees of the city for services rendered shall be made by the person charged with the duty of preparing and submitting vouchers for the payment of services, and he shall certify that the claim is just, true and unpaid, which certificate shall be part of the voucher. (Ord. 469 § 1, 1965).

3.16.020 Reimbursement for travel expenses.

A.    No claim for reimbursement of any expenditures by officers or employees of the city for transportation, lodging, meals or any other purpose shall be allowed by the auditing officer unless the same shall be presented in a detailed account; provided, that this section shall not preclude reimbursement to officers or employees for the use of their personal automobiles or other transportation equipment in connection with officially assigned duties and other travel for approved public purposes, or as reimbursement to such officers or employees in lieu of actual expenses incurred for lodging, meals or other purposes, where the amounts or rates therefor have been or may hereafter be fixed by ordinance or resolution. The rates for such reimbursement may be computed on a mileage, hourly, per day or other basis as the city council may determine to be proper in each instance.

B.    All claims for reimbursement authorized under this section shall be duly certified by the officer or employee submitting such claims on forms and in the manner prescribed by the Division of Municipal Corporations in the Office of the State Auditor. (Ord. 469 § 2, 1965).

3.16.030 False certificates – Perjury.

The certificates required by this act need not be sworn, but any person certifying a claim or making a claim knowing the same to be false or untrue is guilty of perjury in the second degree. (Ord. 469 § 3, 1965).

3.16.040 False certificates – Approval, payment – Misdemeanor.

Any person who knowingly approves or pays or causes to be approved or paid a false or untrue claim is guilty of a gross misdemeanor and, in addition, he is civilly liable on his bond to the city for the amount so paid or for $300.00, whichever is the greater. (Ord. 469 § 4, 1965).