Chapter 3.08
CLAIMS FUND
Sections:
3.08.020 WARRANTS - CERTIFICATION.
3.08.030 FORMS AND WARRANTS TO BE PREPARED.
3.08.010 ESTABLISHED.
The City Treasurer is directed to set up and establish a claims fund for the purpose of paying all claims for material furnished or services rendered to the City when such claims are payable from a fund of the City which is on a cash basis. The use of the claims fund shall not apply to payments from trust funds or payments from local improvement district funds or to other funds when the law requires that a separate series of warrants be issued. (Ord. 1742 §1, 1947)
3.08.020 WARRANTS - CERTIFICATION.
Upon issuance of warrants on the claims fund, the City Clerk shall weekly certify to the City Treasurer the total warrants issued and the amount chargeable to each fund, and thereupon the Treasurer shall make cash transfers of such amounts from each of said funds so chargeable to the claims fund. (Ord. 1742 §2, 1947)
3.08.030 FORMS AND WARRANTS TO BE PREPARED.
The City Clerk is directed to prepare and have printed such forms and warrants as shall be deemed necessary to facilitate the operation of the fund and the cash transfers referred to herein. (Ord. 1742 §3, 1947)
3.08.040 PAYMENT OF CLAIMS.
Claims presented to the City for the payment of materials furnished or services rendered to the City may be paid by warrant or check prior to City Council approval if the following conditions are met:
(1) The Mayor, the Mayor Pro Tem, the Director of Financial Services, and any designee authorized to sign the checks or warrants, shall each furnish an official bond for the faithful discharge of his or her duties in an amount not less than fifty thousand dollars ($50,000). A blanket fidelity bond applicable to such officials and employees in addition to others in an amount not less than fifty thousand dollars ($50,000) shall be sufficient to meet this requirement.
(2) All claims paid prior to Council approval shall require the approval of the Director of Financial Services or his or her designee.
(3) The City Council shall review all documentation supporting any claim paid and for approval of all checks or warrants issued in payment of any claim at its next regularly scheduled public meeting, subject to scheduling, but in no event, later than one (1) month from issuance.
(4) If, upon review, the City Council disapproves a claim, the auditing officer, Mayor, Mayor Pro Tem, Director of Financial Services, and any person signing the check shall jointly cause the disapproved claim to be recognized as a receivable of the City and shall direct the financial services department to pursue collection diligently until the amounts disapproved are collected or until the City Council is satisfied and approves the claim.
(5) Notwithstanding the fact that all of the above conditions are met, the City Council may stipulate that certain kinds or amounts of claims shall not be paid before the City Council has reviewed the supporting documentation and approved the issue of checks or warrants in payment of those claims. (Ord. 4931 §1, 2005)