Chapter 13.20
SMALL WORKS ROSTER
Sections:
13.20.020 Requests for inclusion.
13.20.030 Requests for inclusion – Application.
13.20.040 Bidding and proposal procedures.
13.20.010 Established.
A. The city shall establish a small works roster for public work or improvement contracts of $300,000 or less. The small works roster shall be used to award public work contracts for construction, building, renovation, remodeling, alteration, repair, or improvement of real property.
B. The small works roster ordinance is based on Chapter 138 Laws of 2000 (the “Act”). The Washington State Legislature amended the authorization in RCW 39.04.155 to establish a common small works roster procedure. [Ord. 974B, 2017.]
13.20.020 Requests for inclusion.
The small works roster to be established shall be comprised of all contractors who have requested to be on the roster and are, where required by law, properly licensed or registered to perform such work in the state of Washington as may be proposed by the city. Contractors desiring to be placed on the roster must keep current records of any applicable licenses, certifications, registrations, bonding, insurance, or other appropriate matters on file with the city as a condition of being placed on the small works roster. At least once a year, the city shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the roster and solicit the names of contractors for such roster. In addition, responsible contractors shall be added to an appropriate roster at any time they submit a written request and necessary records. Master contracts may be required to be signed that become effective when a specific award is made using a small works roster. [Ord. 974B, 2017.]
13.20.030 Requests for inclusion – Application.
Contractors requesting to be on the small works roster shall submit an application provided by the public works department and shall, in addition to completion of said application form, show proof of ability to provide insurance naming the city as additional insured prior to the performance of any contract, a performance bond prior to performance of any contract, a list of references of similar projects performed by the contractor in the two years previous to applying for placement on the small works roster, proof of appropriate contractor license, and a statement that the contractor has no previous record of default in the performance of or failed to complete a written public contract and has not been convicted of a crime arising from a previous public contract. [Ord. 974B, 2017.]
13.20.040 Bidding and proposal procedures.
A. Whenever work shall be done by contract by the city, the estimate of which is $300,000 or less, the city may use the small works roster. Quotations may be invited from all appropriate contractors on the small works roster. As an alternative, quotations may be invited from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. However, if the estimated cost of the work is from $100,000 to $200,000, and the city chooses to solicit bids from less than all the appropriate contractors, it must also notify the remaining contractors on the roster that quotations on the work are being sought. The city has the sole option of determining whether this notice to the remaining contractors is made by publishing notice in the local newspaper, or mailing a notice to these contractors by mail, facsimile, or other electronic means.
B. Whenever possible, the city shall invite at least one proposal from a minority or woman contractor who shall otherwise qualify under this chapter.
C. All invitations shall include an estimate of the scope and nature of the work to be performed and materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. When awarding such a contract for public work or improvement, the estimated cost of which is $300,000 or less, the city shall award the contract to the contractor submitting the lowest responsible bid.
D. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the small works roster process. The city soliciting bids may not favor certain contractors on the appropriate small works roster who perform similar services. [Ord. 974B, 2017.]