Chapter 2.17


2.17.010    Created.

2.17.020    Membership, terms, residence requirements, vacancies.

2.17.030    Organization and meetings.

2.17.040    Responsibilities.

2.17.010 Created.

The parks and recreation advisory board is hereby created and shall serve in an advisory capacity to the mayor and city council. (Ord. 1335 § 1 (part), 2007: Ord. 1237 § 3 (part), 2001).

2.17.020 Membership, terms, residence requirements, vacancies.

A. Membership. The parks and recreation advisory board shall consist of five members, who shall be appointed by the mayor, subject to confirmation by the city council. All members must reside within the city limits of the city of Chelan.

B. Compensation. Board members shall receive no compensation for their service.

C. Term of Office. The term of office shall be for two years and expire on December 31st. Positions 1 and 2 expire on even-numbered years and positions 3, 4 and 5 expire on odd-numbered years.

D. Vacancies. When a vacancy occurs, the replacement shall be for the remainder of the unexpired term.

E. Absences. When a board member fails to attend three consecutive regular meetings of the board, the absences shall be reported to the mayor by the president or vice-president of the board. The mayor may declare the position of such absent member vacant, or may excuse the absences. (Ord. 1335 § 1 (part), 2007: Ord. 1237 § 3 (part), 2001).

2.17.030 Organization and meetings.

A. Election of Officers. At the first regular meeting of each year, members of the parks and recreation advisory board shall elect from the members a president and vice-president. Such individuals shall hold office for one year.

B. Duties of Officers. It shall be the duty of the president to preside at all meetings of the board and of the vice-president to preside at all meetings in the absence of the president.

1. Secretary. The city parks and recreation director or designee shall serve as the secretary of the board. The secretary shall keep minutes of all meetings and of all proceedings of the board and provide copies of the same to the city administrator.

C. Quorum. A majority of the appointed board members shall constitute a quorum for the transaction of business, and affirmative votes from a majority of the board members present shall be necessary to carry any proposition.

D. Staff Involvement. The parks and recreation director and golf professional or respective designees shall attend all meetings of the board to provide technical assistance concerning parks, recreation and golf matters.

E. Meetings. The board shall meet one time per month and upon call of the president, as necessary.

1. All meetings of the board are open to the public. (Ord. 1335 § 1 (part), 2007: Ord. 1318 § 1, 2006; Ord. 1237 § 3 (part), 2001).

2.17.040 Responsibilities.

The parks and recreation advisory board shall act in an advisory capacity to the mayor and city council and shall study, investigate, counsel and develop and/or update written plans for the development of parks, the golf course and other recreational resources within the city taking into consideration the requirements of all grant fund agencies. Further, the board shall be responsible for the following:

A. Preparing and/or reviewing the long range park and recreation plans, specific park master plans and related public involvement for the city of Chelan;

B. Recommending proposed land acquisitions, easements and leases;

C. Reviewing and recommending proposed intergovernmental, concession and franchise agreements;

D. Reviewing and recommending long range and recreational program plans;

E. Recommending major policies related to the management and operation of the city’s park and recreation system;

F. Reviewing long-term funding and financing to implement and manage the city’s park and recreation system;

G. Preparation of a capital improvement plan that identifies funded priority projects;

H. Preparing preliminary budget expense and fee recommendations for mayor and city council consideration;

I. Preparation of a public involvement program that solicits volunteer support and encourages public participation in the implementation and operation of Chelan’s park and recreation system;

J. Developing, implementing and reviewing a comprehensive community forestry program, including tree management and Arbor Day activities, and annual work plan;

K. Encourage presenting a monthly board meeting report to the city council at the first regular city council meeting following the regular monthly board meeting;

L. Such other and further responsibilities as may be assigned to the board by the mayor and city council. (Ord. 1335 § 1 (part), 2007: Ord. 1237 § 3 (part), 2001).