Chapter 3.33
CREDIT CARD USE POLICY
Sections:
3.33.010 Authorization of credit card use for purchases.
3.33.030 Purchasing restrictions.
3.33.040 Reporting credit card charges.
3.33.050 Use of card for unauthorized charges.
3.33.060 Lost or stolen credit cards.
3.33.010 Authorization of credit card use for purchases.
City of Deer Park departments are authorized to use credit cards for official government purchases and acquisitions. The credit limit on each department’s card is set at $1,000. (Ord. 713 § 2, 1998)
3.33.020 Approved purchases.
Approved uses for credit card purchases are as follows:
A. Fuel, supplies and equipment – only if a purchase order cannot be issued or an open charge account is not available.
B. Training registrations, travel, food, and lodging. (Ord. 713 § 3, 1998)
3.33.030 Purchasing restrictions.
A. No cash advances of any kind.
B. Not to be used for payment of invoices or statements except lodging.
C. This card is not to be used for any personal use or the purchase of personal items by a city official or employee. It also may not be used for personal purchases with the intent to reimburse the city at a later date. (Ord. 713 § 4, 1998)
3.33.040 Reporting credit card charges.
After using the credit card for an approved purchase, the official or employee will code the receipt and forward it within three working days to the accounts payable clerk. The treasurer will pay all properly coded and submitted charges on a monthly basis. (Ord. 713 § 4, 1998)
3.33.050 Use of card for unauthorized charges.
Be it understood by the authorized official or employee that any charges against the purchasing charge card not properly identified on the credit card report or not properly allowed following a post audit will be paid by the official or employee by check, U.S. currency, or salary deduction. If, for any reason, disallowed charges are not repaid before the charge card billing is due and payable, the city shall have right to withhold all funds payable from the official or employee’s next payroll up to an amount of the disallowed charges. Interest at the same rate as charged by the company that issued the charge card shall be deducted from the same payroll. The city shall have unlimited authority to revoke use of any charge card issued, and, upon such revocation order being delivered to the charge card company, shall not be liable for any costs. (Ord. 713 § 5, 1998)
3.33.060 Lost or stolen credit cards.
Lost or stolen credit cards must be reported to the city finance department. (Ord. 713 § 6, 1998)