Chapter 4.51
ACCEPTANCE OF DONATIONS
Sections:
4.51.020 Acceptance of donations.
4.51.030 Procedure for acceptance of donations.
4.51.040 Funds and accounting.
4.51.010 Definitions.
As used in this chapter, the term “donation” refers to any money or property, real or personal, donated, devised or bequeathed, with or without restriction, to the city of East Wenatchee. As used in this chapter, the term “donation” does not refer to any money or property, real or personal that may be reasonably classified as a grant. (Ord. 22-18 § 5, 2022)
4.51.020 Acceptance of donations.
The city may accept and use donations only for municipal purposes within powers granted to the city by law. Any donation to the city that is accompanied with any contingency, term, or condition on the use by the city of such donation that cannot be fulfilled by the city, is inconsistent with this chapter or contrary to law shall be declined by the city. The city may decline to accept any donation that is inconsistent with the policies, plans, goals, or any other ordinance of the city.
A. Monetary Donations Under $5,000. The mayor or designee is authorized to accept any monetary donation under $5,000 to the city, and to carry out the terms or conditions of the donation if such terms and conditions are within the powers granted to the city by law and this chapter. If no terms or conditions are attached to the donation, the city may expend or use the same for any public purpose consistent with this chapter.
B. Monetary Donations of $5,000 or Greater. Any monetary donation of $5,000 or greater shall be approved by resolution of the city council before acceptance. Upon such approval by the city council, the mayor or designee is authorized to accept such monetary donation to the city, and to carry out the terms or conditions of the donation if such terms and conditions are within the powers granted to the city by law and this chapter. If no terms or conditions are attached to the donation, the city may expend or use the same for any public purpose consistent with this chapter.
C. Nonmonetary Donations Directly Supporting City Events or Community Activities. The mayor or designee is authorized to accept nonmonetary donations that support specific city events and other community activities.
D. Other Nonmonetary Donations. The mayor will assess the helpfulness to the city and value of nonmonetary donations offered to the city (other than in subsection C of this section).
1. If the estimated value of the nonmonetary donation is less than $10,000, the mayor or designee is authorized to accept such donations.
2. If the estimated value of the donation is $10,000 or greater, the mayor or designee is authorized to accept such nonmonetary donation upon approval by the city council. (Ord. 22-18 § 5, 2022)
4.51.030 Procedure for acceptance of donations.
All donations shall be offered in writing directed to the mayor or designee. If a donation is not approved or accepted by the city, such donation shall be immediately returned to the donor in a manner that properly documents the return of such donation by the city. (Ord. 22-18 § 5, 2022)
4.51.040 Funds and accounting.
The city finance department is responsible for providing for the deposit and financial administration of any donation to the city. If necessary, the finance department shall track the proposed use of any such donation and shall maintain separate records of accounts showing receipts and disbursements. The finance director is directed to establish accounting procedures as may be necessary to carry out the terms of this chapter, in accordance with all applicable laws of the state of Washington and requirements of the Office of the State Auditor. (Ord. 22-18 § 5, 2022)