Chapter 3.35
FUNDS
Sections:
3.35.010 Jail inmate commissary fund.
3.35.030 Multi-modal center construction fund.
3.35.040 Cumulative reserve fund.
3.35.050 Special funds – Payroll and claims.
3.35.060 Quillayute Airport development and operations fund.
3.35.070 West end business and technology center fund.
3.35.080 Grant/construction fund.
3.35.090 Seized property fund.
3.35.010 Jail inmate commissary fund.
(1) Adopting Jail Commissary Fund Policies and Procedures. The Forks jail inmate commissary policies and procedures attached to the ordinance codified in this section marked Exhibit "A" and incorporated herein by reference shall be adopted as the policies and procedures regarding the Forks jail inmate commissary fund and shall become part of the Forks police manual.
(2) Establishment of the Jail Inmate Commissary Fund. The city clerk/treasurer is hereby directed and ordered to establish, within a reasonable period of time, a revolving fund to be used solely for the purpose of operating and stocking a jail inmate commissary fund. Monies utilized to establish this fund shall be $1,000 from current expense.
(3) All monies collected from the inmate commissary operation shall be deposited into this fund, thus creating a self-sufficient fund over time. The city shall be authorized to allow up to a 35 percent mark-up above retail price of the particular items to cover the cost of operating the jail inmate commissary fund.
(4) At such time as sufficient revenue has been collected in the jail inmate commissary fund, proceeds from the jail inmate commissary fund shall be used for the operation and maintenance of the commissary service and/or inmate welfare expenses.
(5) All inmate credit reimbursements shall be made by the clerk/treasurer or deputy clerk/treasurer within a reasonable period of time following release via a draft drawn against the jail inmate commissary fund. Said reimbursement shall not exceed the amount deposited by a jail inmate that remains within the fund after all purchases have been made and said inmate is released.
(6) The chief of police, or his designee, shall be responsible for the bookkeeping of the jail inmate commissary fund, calculating such items as, but not limited to, stock purchases, prisoner deposits, equipment/supplies for the general welfare of the inmates and fund balance. All purchases shall be authorized by the chief or his designee. (Ord. 501 § 2, 2002; Ord. 417 §§ 1 – 6, 1996)
3.35.020 Housing rehab fund.
(1) There is hereby established in the city of Forks a fund to be known as the housing rehab fund to be used with the established CDBG housing rehabilitation program currently underway within the city.
(2) The fund so created will have an expenditure amount not to exceed $750,000, the original amount of the grant received by the city of Forks, however, no appropriations shall be made to this account at this time. The city clerk/treasurer is authorized to reimburse costs upon receipt of funds from the appropriate state agencies.
(3) The city attorney/planner is hereby again designated as the appropriate city representative to sign any and all forms required by the funding agencies to obtain funds needed to reimburse those costs incurred by community action. (Ord. 426 § 1 – 3, 1997)
3.35.030 Multi-modal center construction fund.
(1) There is hereby established in the city of Forks, Washington, a fund to be known as the multi-modal fund for the construction of the Forks multi-modal facility.
(2) The fund so created shall have an expenditure amount of $1,300,000, however, no appropriations shall be made to this account at this time. The city clerk/treasurer is authorized to reimburse costs upon receipt of funds from the appropriate state agencies.
(3) The city planner is hereby designated as the appropriate city representative to sign any and all forms required by the appropriate local, state, and federal agencies to obtain funds needed to reimburse those costs incurred by Clallam County. (Ord. 415 § 1 – 3, 1996)
3.35.040 Cumulative reserve fund.
(1) In accordance with the provisions of Chapter 60 of the Laws of the State of Washington for 1941, there is hereby established in the city of Forks, Washington, a fund to be known as "cumulative reserve fund" for the acquisition, construction, alteration and repair of public buildings and structures for municipal purposes, including consultant engineering and architectural costs and the acquisition of land, sites and rights-of-way.
(2) The fund so created shall consist of such surplus monies in the city treasury as were placed in a fund entitled "sinking and reserve fund of the general fund" and such other monies, if any, which are included in the city’s annual budget for ensuing years for the purposes herein described. All monies heretofore placed in the sinking and reserve fund of the general fund are hereby transferred to the cumulative reserve fund.
(3) The monies in said fund shall be allowed to accumulate from year to year and shall not lapse at the end of any fiscal year, nor be available for any purpose not herein specified without the approval of a majority of the electors of the city as provided by the laws of the state of Washington. (Ord. 36 §§ 1 – 3, 1950)
3.35.050 Special funds – Payroll and claims.
(1) Two special funds are hereby created by the city of Forks. The two funds are a special fund for payrolls and a special fund for claims.
(2) The payroll fund shall be a fund into which monies may be placed from time to time for the purpose of paying monies due city employees for salaries and wages and which fund shall be managed in conformity with the laws of 1953, Chapter 27, Section 1, and any amendments thereof.
(3) The claims fund shall be a fund into which may be paid monies from time to time from any funds which are available and upon which warrants may be issued and paid in payment of claims against the city of Forks, and which fund shall be managed in conformity with the laws of 1953, Chapter 27, Section 1, and any amendments thereof. (Ord. 88 §§ 1 – 3, 1961)
3.35.060 Quillayute Airport development and operations fund.
(1) Authorization. The mayor and city staff are hereby authorized to apply for grants and further pursue any state and federal appropriations for the use at the Quillayute Airport. The city clerk/treasurer is hereby authorized to accept donations in the form of gifts having no contractual obligations upon the city of Forks and that are given for the purpose of developing or maintaining the Quillayute Airport. Said monies are to be deposited into the account noted below. The city council reserves the right to approve all grants and appropriations applied for by the mayor and the staff where such awards would obligate the city to specific actions.
(2) Establishment of Fund, Appropriations, and Accounts. The clerk/treasurer is further authorized and required to establish a fund known as the Quillayute Airport fund, and to create any accounts necessary for the receipt of monies for use at the Quillayute Airport. In addition, the sum of $10,000 is hereby budgeted for 1999 to this fund for the purpose of establishing the fund and expending any monies from therein. Said monies are to be provided as a loan from the airport/industrial park fund. (Ord. 455 §§ 1, 2, 1999)
3.35.070 West end business and technology center fund.
(1) Authorization. The mayor and city staff are hereby authorized to apply for grants and further pursue any local, state and federal funds for the use at the west end business and technology center. The city clerk/treasurer is hereby authorized to accept donations in the form of gifts having no contractual obligations upon the city of Forks and that are given for the purpose of developing or maintaining the business and technology center. Said monies are to be deposited into the account noted below. The city council reserves the right to approve all grants and appropriations applied for by the mayor and the staff where such awards would obligate the city to specific actions. The city council further authorizes the mayor and the city staff to negotiate the interlocal agreement between the city and those other entities involved in the ICN process, which was a condition associated with the lease of the building.
(2) Establishment of Fund, Appropriations, and Accounts. The clerk/treasurer is further authorized and required to establish a fund known as the Forks business and technology center, and to create any accounts necessary for the receipt of monies for use at the center. In addition, the sum of $5,000 is hereby budgeted for year 2000 to this fund for the purpose of establishing the fund and expending any monies from therein. Said monies are to be provided as a loan from the airport/industrial park fund. (Ord. 469 §§ 1, 2, 2000)
3.35.080 Grant/construction fund.
(1) There is hereby established in the city of Forks, Washington, a fund to be known as the grant/construction fund for the tracking of various improvement projects and programs.
(2) The fund so created shall consist of appropriations from the various funds of the city of Forks and outside agencies as specified.
(3) Each construction project, program or grant received into this fund shall be given specific identifying BARS numbers in order to separately track revenues and expenditures. (Ord. 495 §§ 1, 2, 3, 2002)
3.35.090 Seized property fund.
(1) Purpose of the Fund. State law, Chapter 69.50 RCW, permits the seizure of property used in association with the illegal sale, distribution, manufacturing, compounding, processing, delivering, importing or exporting controlled substances. Seizure of real property and/or personal property (vehicles, boats, containers, etc.) must be done pursuant to said statute and the proceeds of the seizure are to be used "exclusively for the expansion and improvement of controlled substances related law enforcement activity" (RCW 69.50.505).
(2) Establishment of Fund, Appropriations, and Accounts. The clerk/treasurer is authorized and required to establish a fund known as the seized property fund, and to create any accounts necessary for the receipt of monies into such a fund, and their subsequent use by law enforcement pursuant to state law and city policy. The chief of police and the clerk/treasurer shall ensure all accounting associated with this fund complies with state law, and, that the required remittance to the State Treasurer occurs pursuant to RCW 69.50.505(i). (Ord. 496 §§ 1, 2, 2002)