Chapter 3.08
PROCEDURE FOR PAYMENT OF CLAIMS AND DEMANDS AGAINST THE TOWN

Sections:

3.08.010    Finance director as auditing official.

3.08.020    Town council as audit board.

3.08.030    Payment of claims and warrants.

3.08.010 Finance director as auditing official.

The finance director is designated to be the auditing official of the town. Pursuant to RCW 42.24.080, each supervisory official of the town is designated to be an auditing officer with respect to all operations of their department or activity for the purpose of authenticating and certifying that material has been furnished, that services have been rendered, that labor has been performed, and that the claim is just, due and an unpaid obligation against the town. (Ord. 1777 § 1, 2023; Ord. 563 § 1, 1982)

3.08.020 Town council as audit board.

Pursuant to RCW 35.27.340, the town council shall serve as an audit board to verify and allow all demands against the town. Allowance of demands shall be by affirmative vote of not less than three councilmembers and shall be evidenced by a certified voucher transmittal signed by the councilmembers and by the town clerk. (Ord. 563 § 2, 1982)

3.08.030 Payment of claims and warrants.

Pursuant to RCW 42.24.180, the auditing official may cause the issuance of checks or warrants in advance of town council approval of claims, subject to the following conditions:

A. Each official designated to sign the checks or warrants shall be required to furnish an official bond for the faithful discharge of their duties in an amount not less than $50,000. Only the mayor, treasurer-clerk and finance director are designated to sign checks or warrants prior to town council approval.

B. The town council shall be provided the documentation supporting claims paid at its next regularly scheduled meeting occurring no later than 30 days from issuance.

C. In the event the town council shall disapprove any claim, mayor, treasurer-clerk and finance director shall jointly cause the disapproved claim to be recognized as receivables of the town and shall pursue collection.

D. The following types and amounts of claims shall not be paid prior to town council review and approval:

1. Any claim which would require a budget amendment.

2. Any claim in excess of an amount authorized for payment of matters pursuant to contract.

3. Any claim or payment which is not in accordance with the adopted policies for procurement of goods and services. (Ord. 1777 § 2, 2023)