Chapter 3.25
FUNDS

Sections:

3.25.010    Petty cash fund.

3.25.020    Wetherill Nature Preserve fund.

3.25.030    Claims clearing fund.

3.25.040    Heavy truck street repair fund.

3.25.050    Beautification fund.

3.25.060    Authority to conduct banking activities.

3.25.070    Credit card use and control.

3.25.080    Tree mitigation fund.

3.25.010 Petty cash fund.

(1) There is hereby established a petty cash fund, and the clerk-treasurer is authorized and directed to set up such fund by treasurers’s check in the sum of $50.00. The amount of funds in said petty cash fund shall be limited to $50.00.

(2) Reimbursements to the petty cash fund shall be by warrant, with receipts attached to the reimbursement voucher. [Ord. 116 §§ 1, 2, 1974]

3.25.020 Wetherill Nature Preserve fund.

(1) The Yarrow Point treasurer is hereby authorized to receive funds in the form of donations, grants or any other source for deposit in the special expendable trust fund No. 623 or the endowment fund No. 601 of the town of Yarrow Point, including funds received by the town of Hunts Point which are designated for the Wetherill Nature Preserve.

(2) The Yarrow Point treasurer is authorized to invest said funds and is further authorized to expend said funds upon approval by both town councils.

(3) Prior to November 1st, the advisory commission, as created by the Wetherill Nature Preserve interlocal agreement, entered into between Hunts Point and Yarrow Point on December 22, 1988, shall submit a proposed budget to both councils for approval. The budget will contain recommendations for expenditures for the ensuing year.

(4) Prior to January 1st of each year, the town councils shall approve a budget for the expenditure of funds for the Wetherill Nature Preserve. The Yarrow Point town treasurer is authorized to make expenditures authorized by the budget approved by the town councils. Nonbudgeted expenditures will require approval of both town councils. [Ord. 224 §§ 1 – 4, 1989]

3.25.030 Claims clearing fund.

There is hereby established a separate fund which shall be delineated as the “claims clearing fund.” Henceforth, all amounts expended by other funds shall be placed in the claims clearing fund to clear all claims paid by check by the bank. [Ord. 539 § 1, 2019; Ord. 254 § 1, 1992]

3.25.040 Heavy truck street repair fund.

There is hereby established a separate fund which shall be delineated as the “Heavy Truck Street Repair Fund.” Henceforth, all amounts collected pursuant to HPMC 3.05.160 shall be placed in the heavy truck street repair fund and shall be spent solely to pay costs, including debt servicing, incurred to repair or reconstruct town streets damaged by truck traffic. [Ord. 423 § 2, 2003]

3.25.050 Beautification fund.

(1) The town council authorizes the town clerk-treasurer to accept any and all monies donated for the purpose of defraying the costs to the town of landscaping or other beautification projects approved by the town council.

(2) A separate fund, designated as the “town of Hunts Point beautification fund,” is hereby established to receive all funds donated for landscaping and beautification projects. The clerk-treasurer is directed to record and deposit all donations received for such purposes into the beautification fund.

(3) Each donor to the beautification fund shall execute, and the clerk-Treasurer shall retain on file, a written record of each donation in the form attached as Exhibit A to the ordinance codified in this section.

(4) Upon its approval of any landscaping or beautification project, or at any time thereafter, the town council may specify what portion, if any, of the project will be funded with monies from the beautification fund. No further action by the council will be necessary in order to spend monies deposited in the beautification fund in support of projects approved by the council. In no event may monies from the beautification fund be spent on projects that have not been duly approved by the council.

(5) It is the intention of the town council that all monies donated to the beautification fund be used solely for landscaping and related beautification projects. It is possible, however, that donations may exceed reasonable needs for such purposes. Accordingly, although all donated funds will be deposited initially in the beautification fund, all or any portion of these funds may be converted to use for any lawful municipal purpose by a vote of a majority of the town council, upon on an express finding by the council that amounts in the beautification fund exceed reasonably foreseeable needs for approved or anticipated landscaping and beautification projects. [Ord. 528 §§ 1 – 5, 2017]

3.25.060 Authority to conduct banking activities.

The following personnel are authorized to conduct banking activities on behalf of the town as limited herein:

(1) The mayor is authorized to open accounts, endorse checks, transfer funds, and engage in treasury services.

(2) The mayor pro tem is authorized to open accounts, endorse checks, transfer funds, and engage in treasury services.

(3) The clerk/treasurer is authorized to open accounts, endorse checks, transfer funds, and engage in treasury services.

(4) The deputy clerk is authorized to open accounts, endorse checks, transfer funds, and engage in treasury services. [Ord. 539 § 1, 2019]

3.25.070 Credit card use and control.

The following system shall be implemented for the use and control of credit cards issued to the town of Hunts Point:

(1) Distribution. Credit cards may be distributed to those town officials and employees who, in the opinion of the mayor or his/her designate, have job responsibilities that would be facilitated by the use of a credit card and whose use of a credit card would benefit the town.

(2) Authorization and Control. The clerk/treasurer shall implement appropriate internal controls to ensure the proper usage of credit cards.

(3) Credit Limits. The mayor shall set credit limits on each credit card issued not to exceed $5,000 without the written approval of the Council.

(4) Unauthorized Charges. The use of town-issued credit cards for non-town business is prohibited. The clerk/treasurer or his/her designee shall take any and all legal action needed to recover any unauthorized charges.

(5) The mayor and clerk/treasurer are authorized to adopt any additional procedures of policies necessary to implement the provision of this section. [Ord. 539 § 3, 2019]

3.25.080 Tree mitigation fund.

(1) A separate fund, designated as the “town of Hunts Point tree mitigation fund,” is hereby established to receive payments by property owners of the installed tree cost value.

(2) The clerk-treasurer is directed to transfer all such payments received prior to the passage of the ordinance codified in this section less any amounts expended for the purposes specified in HPMC 8.25.090(4) prior to the passage of the ordinance codified in this section, and to deposit all future payments received for such purposes into the tree mitigation fund. [Ord. 550 §§ 1, 2, 2020]