Chapter 2.68ANNUAL WORK PLANS FOR COMMUNITY BOARDS, COMMISSIONS AND AD HOC COMMITTEES

Sections:

2.68.010
Work Plan Required.
2.68.020
Creation and Authorization.
2.68.030
Conduct of Business.
2.68.040
Amendment.
2.68.050
Communication and Annual Reporting.
2.68.010Work Plan Required.

All City of Lakewood Community Boards, Commissions, Ad hoc Committees and any other similar body authorized by the City Council to conduct research, make recommendations or perform other work in furtherance of the goals and objectives of the City shall be required to follow a properly executed annual work plan specific to that body. (Ord. 594 § 9 (part), 2014.)

2.68.020Creation and Authorization.

Work plans as specified in this Chapter should incorporate Council goals, input from the City Manager or designee and the Committee expected to perform the work. The work plan should also identify goals and objectives, available resources including any city employees assigned, reporting requirements and expected timelines. The City Council shall approve work plans annually. (Ord. 594 § 9 (part), 2014.)

2.68.030Conduct of Business.

A. At the first meeting each year, the Advisory Board members shall elect a chairperson and a vice chairperson from among the members of the Advisory Board. The Advisory Board shall meet as needed to perform the duties of the Advisory Board and to fulfill the role of being an advisory body to the City Council.

B. It shall be the duty of the chairperson to preside over all meetings of the Advisory Board. The vice chair person shall preside at all meetings where the chairperson is absent. Minutes shall be kept and meeting agendas prepared in coordination between members of the Board and staff members. A majority of the appointed members of the Board shall constitute a quorum for the transaction of business, and a majority vote of those present shall be necessary to carry any recommended actions. (Ord. 594 § 9 (part), 2014.)

2.68.040Amendment.

Work plans may be amended at any time by the City Council and amendments may be initiated by the City Council, a request from the City Manager or the Community Board, Commission, or Ad hoc Committee working under the work plan. (Ord. 594 § 9 (part), 2014.)

2.68.050Communication and Annual Reporting.

Each committee and body subject to this Chapter must submit an annual report to the City Council which evaluates the work of the committee pursuant to the work plan. The City Council should use the annual report as a reference for developing future work plans. (Ord. 594 § 9 (part), 2014.)