Chapter 3.40IMPREST FUNDS

Sections:

3.40.003
Imprest Funds- In General.
3.40.005
Fund Amounts.
3.40.007
Administration.
3.40.010
Finance & Administrative Services Department Change Account.
3.40.020
Lakewood Municipal Court Change Account.
3.40.030
Community & Economic Development Change Account.
3.40.040
Parks, Recreation & Community Services Change Account.
3.40.050
City Manager Change Account.
3.40.060
Police Department-Change Account.
3.40.070
Police Department-Police General Investigations.
3.40.080
Police Department-Police Special Investigations.
3.40.090
Municipal Court Jury and Witness Fee Account.
3.40.110
General Fund Petty Cash and Change Funds.
3.40.120
South Sound Military Communities Partnership (SSMCP).
3.40.003Imprest Funds- In General.

A. Employees designated in accordance with rules and regulations established by the City Manager may have access to petty cash, working, or revolving funds for such purposes as making change, paying postage and small purchases only to the extent that specific imprest funds are established by ordinance. (Ord. 581 § 2, 2014.)

3.40.005Fund Amounts.

A. The amount of any imprest fund shall not exceed the amount fixed by the City Council.

B. The City Manager may increase, subject to subsection (A) of this section, or decrease the amount in an imprest fund from time to time.

C. All funds under this chapter shall be established by issuance of a check drawn upon the funds of the City and cash in the accounts shall be maintained by the City Manager or designee. The Accounts shall be replenished upon approval of vouchers by the City Council in accordance with usual policy and procedure. (Ord. 581 § 3, 2014.)

3.40.007Administration.

The Assistant City Manager for Finance & Administrative Services or designee may establish in writing rules and regulations regarding disbursement, replenishment, accounting and use of imprest funds. (Ord. 581 § 4, 2014.)

3.40.010Finance & Administrative Services Department Change Account.

Repealed. (Ord. 624 § 2, 2015; Ord. 581 § 5, 2014; Ord. 70 § 1, 1996.)

3.40.020Lakewood Municipal Court Change Account.

Repealed. (Ord. 624 § 3, 2015; Ord. 581 § 6, 2014; Ord. 70 § 2, 1996.)

3.40.030Community & Economic Development Change Account.

Repealed. (Ord. 624 § 4, 2015; Ord. 581 § 7, 2014; Ord. 273 § 1, 2002; Ord. 91 § 1, 1996.)

3.40.040Parks, Recreation & Community Services Change Account.

Repealed. (Ord. 624 § 5, 2015; Ord. 581 § 8, 2014; Ord. 136 § 1, 1997; Ord. 129 § 1, 1997.)

3.40.050City Manager Change Account.

Repealed. (Ord. 624 § 6, 2015; Ord. 581 § 9, 2014.)

3.40.060Police Department-Change Account.

Repealed. (Ord. 624 § 7, 2015; Ord. 581 § 10, 2014.)

3.40.070Police Department-Police General Investigations.

There is established a police department special investigative imprest fund to be known as the City of Lakewood Police Department Police General Investigations Account, in an amount not to exceed forty thousand dollars ($40,000.00). (Ord. 638 § 1, 2016; Ord. 581 § 11, 2014.)

3.40.080Police Department-Police Special Investigations.

There is established a police department special investigative imprest fund to be known as the City of Lakewood Police Department Police Special Investigations Account in an amount not to exceed five thousand dollars ($5,000.00). (Ord. 581 § 12, 2014.)

3.40.090Municipal Court Jury and Witness Fee Account.

Repealed. (Ord. 624 § 8, 2015; Ord. 581 § 13, 2014.)

3.40.110General Fund Petty Cash and Change Funds.

A. The City Manager or designee is hereby authorized to establish a General Fund Petty Cash Account in such amount as the City Manager may from time to time, in writing, determine necessary for the efficient handling of the purposes for which the fund is established but not to exceed the amounts set forth in this section. This fund is established for the purpose of making minor authorized disbursements and the making of change.

B. These funds shall be maintained up to the maximum amounts as follows:

1. The sum of $4,800 to be utilized for petty cash,

2. The sum of $3,200 to be utilized for change funds.

C. The funds shall be administered by the Assistant City Manager for Adminstrative Services or designee, in accordance with regulations providing for such lawful administration. (Ord. 624 §  1, 2015; Ord. 581 § 14, 2014.)

3.40.120South Sound Military Communities Partnership (SSMCP).

There is established a $300.00 change fund for the South Sound Military Communities Partnership. (Ord. 661 § 1, 2017.)