Chapter 2.33
DEPARTMENT OF FINANCE
Sections:
2.33.010 Department of finance – Director.
2.33.015 Auditing officer designated – Deputies and assistants – Bond required.
2.33.040 Combining offices of director and city clerk authorized.
2.33.055 Authentication and certification of claims.
2.33.060 Director of finance – Issuance of checks and/or warrants prior to city council approval.
2.33.070 Director of finance – City council review.
2.33.080 Director of finance – Disapproved claims to be treated as receivables.
2.33.010 Department of finance – Director.
The department of finance is hereby created, and it shall be under the direction and supervision of the director of finance. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 1555 § 1, 1972).
2.33.015 Auditing officer designated – Deputies and assistants – Bond required.
In accordance with the provisions of RCW 35A.12.170, 42.24.080, and 42.24.180, the director of the department of finance and his assigned deputies or assistants are hereby designated as the auditing officers of the city of Longview. Any deputy or assistant director of finance who performs the duties of auditing officer shall furnish and maintain an official bond as required of the director of finance by LMC 2.12.020. (Ord. 2762, 2000; Ord. 2623 § 2, 1996).
2.33.020 Supervision.
The department of finance shall be under the supervision of the city manager, or the assistant city manager if so determined by the city manager. The director of finance shall be the chief financial officer of the city. In all cases where the fiscal affairs of the city are not expressly otherwise charged by the laws of the state to another department or office, the city manager shall have control and supervision over such fiscal affairs and shall act to promote, secure and preserve the financial interest of the city. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 1555 § 1, 1972).
2.33.040 Combining offices of director and city clerk authorized.
The powers and duties of the office of director of finance may be combined with the powers and duties of the city clerk, at the discretion of the city manager with the approval of the city council. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 1555 § 2, 1972).
2.33.050 City treasurer.
An assistant to the director of finance, subject to appointment by the city manager, shall be designated and shall serve as “city treasurer” for the purpose of serving on the municipal firemen’s pension board and other boards as required by the laws of the state, and for such other purposes for which a “city treasurer” is required by the laws of the state. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 2160 § 1, 1984).
2.33.055 Authentication and certification of claims.
All claims against the city by persons furnishing materials, rendering services or performing labor, or for any other contractual purpose shall be audited by the director of finance. Except as provided in LMC 2.33.060, before payment thereof is approved by the city council, said director of finance shall, pursuant to RCW 42.24.080 and the requirements of the Division of Municipal Audits of the Washington State Auditor’s Office, authenticate and certify that the materials have been furnished, the services rendered or the labor performed as described, and that the claims constitute just, due and unpaid obligations of the city. (Ord. 2762, 2000; Ord. 2623 § 2, 1996).
2.33.060 Director of finance – Issuance of checks and/or warrants prior to city council approval.
The director of finance is designated as the city’s auditing officer and officer authorized to sign checks and/or warrants pursuant to RCW 42.24.180 and said director of finance is authorized to issue and sign checks and/or warrants prior to approval thereof by the city council, subject to the contracting, hiring, purchasing and disbursing policies adopted by the city, and limited to the appropriation set forth in the annual budget. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 2314 § 1, 1988).
2.33.070 Director of finance – City council review.
The city council shall review the documentation supporting claims paid pursuant to LMC 2.33.060 and shall approve all checks and/or warrants issued in payment thereof at the next regularly scheduled public meeting following the issuance of such checks and/or warrants. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 2314 § 1, 1988).
2.33.080 Director of finance – Disapproved claims to be treated as receivables.
If, upon review, the city council shall disapprove any claim paid pursuant to LMC 2.33.060, the director of finance of the city shall cause the disapproved claims to be recognized as receivables of the city, and shall pursue collection thereof diligently until the amounts disapproved are collected, or until the city council is satisfied and approves the claims. (Ord. 2762 § 1, 2000; Ord. 2552 § 1, 1994; Ord. 2314 § 1, 1988).