Chapter 2.04
CITY COUNCIL*

Sections:

2.04.010    Time and place of regular business meetings.

2.04.020    Effect of holiday falling on meeting day.

2.04.030    Time and place of work sessions.

2.04.040    Purpose of work sessions.

2.04.050    Journal of proceedings.

2.04.060    Qualifications to hold city elective office.

2.04.070    Qualifications in addition to state law.

2.04.072    Compensation of councilmembers.

2.04.073    Other benefits – Councilmembers.

2.04.074    Councilmember waiver and election not to receive compensation.

2.04.075    Repealed.

2.04.076    Reimbursement of business expenses.

2.04.080    Position created – Administrative assistant.

2.04.090    Compensation.

2.04.100    Repealed.

2.04.110    Duties.

2.04.120    Supervision.

2.04.130    Confidentiality.

*For statutory requirements, see RCW 35.23.181.

2.04.010 Time and place of regular business meetings.

A. The city council shall meet on the second and fourth Monday of each month for regular business meetings at 6:00 p.m. and continuing until adjournment no later than 9:00 p.m. unless the meeting is extended by a majority vote of the council.

B. Meetings will be held in the council chambers at the Civic Center of the city of Lynnwood, located at 19100 44th Avenue West, or at such other places, dates, and time as the city council shall direct at a previous regular business meeting or work session, or as provided according to law.

C. The city council may by resolution adopt rules and procedures for conducting business meetings. (Ord. 3361 § 1, 2020; Ord. 2420 § 1, 2002; Ord. 2090 § 1, 1996; Ord. 1622 § 1, 1988; Ord. 1503 § 1, 1986; Ord. 1476 § 1, 1985; Ord. 201 § 1, 1964)

2.04.020 Effect of holiday falling on meeting day.

In the event that a Monday shall fall on a legal holiday, then in such event, the official meeting night of the city council shall be the Tuesday night following such Monday holiday. (Ord. 1503 § 5, 1986; Ord. 1476 § 5, 1985; Ord. 201 § 2, 1964)

2.04.030 Time and place of work sessions.

A. The city council shall meet on the first, third, and fifth Mondays and the third Wednesday of each month for work sessions at 6:00 p.m. and continuing until adjournment no later than 9:00 p.m. unless the meeting is extended by a majority vote of the council.

B. Meetings will be held in the council chambers at the Civic Center of the city of Lynnwood, located at 19100 44th Avenue West, or at such other places, dates, and time as the city council shall direct at a previous regular business meeting or work session, or as provided according to law.

C. The city council may by resolution adopt rules and procedures for conducting work sessions. (Ord. 3361 § 2, 2020; Ord. 2815 § 1, 2010; Ord. 2090 § 2, 1996; Ord. 1622 § 2, 1988; Ord. 1503 § 2, 1986)

2.04.040 Purpose of work sessions.

The work session shall be for the purpose of reviewing and discussing matters coming before the council at their regular business meetings and, except for final action on matters, the council may take all actions it deems necessary and appropriate, including but not limited to, scheduling of:

A. Regular and special meetings;

B. Public meetings and hearings;

C. Items for future regular or special meeting agendas. (Ord. 2090 § 3, 1996; Ord. 1503 § 3, 1986)

2.04.050 Journal of proceedings.

The requirement of RCW 35A.12.120, “A journal of all proceedings shall be kept, which shall be a public record,” shall be satisfied for a work session by a record of the roll call for attendance and a listing of the items to be reviewed. (Ord. 1503 § 4, 1986)

2.04.060 Qualifications to hold city elective office.

No elective officer or councilmember of the city of Lynnwood shall hold any other office, federal, state, county or municipal, except in the National Guard or any branch of the United States military or as a notary public; provided, this chapter shall not prohibit any Lynnwood elective officer or councilmember from holding a position on any municipal or quasi-municipal agency as part of that office holder’s duties and responsibilities to the Lynnwood office so held. (Ord. 1623 § 1, 1988)

2.04.070 Qualifications in addition to state law.*

Those qualifications to hold an elective office in the city set forth in LMC 2.04.060 are in addition to and not in contravention of those qualifications set forth in state law. (Ord. 1623 § 2, 1988)

*For statutory requirements, see RCW 35A.12.030.

2.04.072 Compensation of councilmembers.

A. For the calendar year 2021 and until a subsequent term of office for a councilmember position, each person elected or appointed to serve as a member of the council for the city of Lynnwood shall receive compensation in such structure and amounts as the salary commission has established.

B. Upon the commencement of a councilmember’s term of office that begins on or after January 1, 2022, the person elected or appointed to serve as a member of the council shall receive, as compensation for service to the city of Lynnwood, a base payment per month in the amount of $900.00, plus a “per meeting” payment bank of $750.00. Councilmembers attending five regular scheduled council meetings shall have earned the full $750.00 “per meeting” payment. For councilmembers attending less than the five regular scheduled council meetings, a $150.00 deduction for the “per meeting” payment bank shall occur for each meeting missed, except as provided for in this section.

1. If fewer than five regular council meetings are scheduled in a month, councilmembers attending all of the regular council meetings for that month shall be entitled to receive the full $750.00 payment for meeting attendance.

2. Each councilmember shall be entitled to four automatic excused absences, at their discretion, during any calendar year. These paid absences shall be in lieu of vacation time that is provided for other city employees. Other excused absences, without compensation, may be granted by a majority vote of the council as per RCW 35A.12.060.

C. Council President – Additional Compensation. In addition to the compensation provided under subsection (A) or (B) of this section, any councilmember holding the office of council president shall receive an additional $200.00 per month as compensation for the responsibilities of the position. (Ord. 3386 § 1, 2020; Ord. 3348 § 3, 2019)

2.04.073 Other benefits – Councilmembers.

A. Medical Benefits. Until otherwise changed by the city council, the city shall make available medical, dental and vision benefits to all members of the city council and their eligible dependents at the same levels and premium payments, and subject to the same limitations and terms, provided to nonrepresented regular full-time employees.

As of January 1, 2020, the city council may from time to time pursuant to ESSB 5526, Chapter 364, Laws of 2019 adopt a policy or plan of hospitalization, medical aid or other forms of medical and health insurance coverage which each councilmember shall be entitled to receive. At the time of such adoption, the council shall set forth the manner by which payment for the cost of such policy or plan shall be made, including the proportions to be paid by the city and each councilmember (if any).

B. Other Insurance Benefits. Councilmembers shall be entitled to receive an accidental death and dismemberment and a life insurance policy, in the amount of $50,000 of each type of coverage, subject to the same limitations and terms as provided to nonrepresented regular full-time employees, and for coverage only during their respective terms of office. (Ord. 3392 § 2, 2021; Ord. 3348 § 3, 2019)

2.04.074 Councilmember waiver and election not to receive compensation.

A councilmember may waive and elect not to be paid the compensation set forth in LMC 2.04.072. Notice of such waiver and election must be:

A. Given to the city clerk in writing, signed by the councilmember;

B. Joined in by the councilmember’s spouse, if any, if the notice is for a future meeting, as required by RCW 49.48.100; and

C. Given within 72 hours of the meeting for which compensation is waived and elected not to be paid, if the waiver and election is for per-meeting compensation. (Ord. 3404 § 3 (Att. A), 2021; Ord. 3386 § 2, 2020; Ord. 3348 § 3, 2019)

2.04.075 Councilmember waiver and election not to receive compensation.

Repealed by Ord. 3386. (Ord. 3348 § 3, 2019)

2.04.076 Reimbursement of business expenses.

Councilmembers shall be entitled to receive reimbursement for expenses actually incurred while attending functions when such functions are official city business and the expenses are necessary and/or incidental to such city business. Councilmembers may be reimbursed for educational programs attended, when such educational programs are designed to inform the council of ways to better serve the city of Lynnwood. (Ord. 3348 § 3, 2019)

2.04.080 Position created – Administrative assistant.

The position of administrative assistant to the city council is hereby created and established. (Ord. 2608 § 1, 2006)

2.04.090 Compensation.

The administrative assistant to the city council shall receive compensation and benefits in such amounts as the city council may establish from time to time by ordinance. (Ord. 3168 § 7, 2015; Ord. 2667 § 1, 2007; Ord. 2608 § 1, 2006)

2.04.100 Exclusion from general salary ordinance and exceptions.

Repealed by Ord. 3168. (Ord. 2608 § 1, 2006)

2.04.110 Duties.

The duties of the administrative assistant to the city council shall include administrative and secretarial support for city council members, coordination of office functions, serve as liaison between city administrators, council members and staff, and such other duties that may be prescribed by the job description and memorandum of understanding between the mayor and city council. (Ord. 2608 § 1, 2006)

2.04.120 Supervision.

Subject to the mayor’s authority to manage, discipline, and discharge all city employees, the administrative assistant to the city council shall report to and receive direction from the president of the city council. (Ord. 2608 § 1, 2006)

2.04.130 Confidentiality.

Subject to the public disclosure laws of the state of Washington, the administrative services provided by the administrative assistant to the city council shall be considered confidential unless and until such confidentiality is waived by the affected council member, the president of the city council, or by authorized publication in a public forum. (Ord. 2608 § 1, 2006)