Chapter 3.44
ADVANCE TRAVEL EXPENSE REVOLVING FUND

Sections:

3.44.010    Established.

3.44.020    Fund transfer.

3.44.025    Increase.

3.44.030    Custodian.

3.44.040    Deposits – Disbursements – Administration.

3.44.050    Reimbursement.

3.44.010 Established.

There is established in the city a revolving fund to be known as the “advance travel expense revolving fund,” which fund is to be used solely for the purpose of making advance payments of out-of-town travel expenses for authorized city officers or employees traveling as agents of the city for the city’s purposes, and specifically to defray necessary costs while performing such official duties. (Ord. 560 § 1, 1970)

3.44.020 Fund transfer.

This fund shall be established in the city by transfer of treasurer’s funds, by check in the sum of $1,000, to the custodian herein designated, and the total amount of such fund so established shall be shown separately in the city’s statement of current assets. (Ord. 560 § 2, 1970)

3.44.025 Increase.

This fund shall be increased to $15,000 by transfer of treasurer’s funds, by check, in the sum of $5,000 to the custodian designated. (Ord. 1850 § 1, 1991; Ord. 1594 § 1, 1987; Ord. 1203 § 1, 1981; Ord. 1000 § 1, 1978; Ord. 803 § 1, 1975)

3.44.030 Custodian.

The finance director is designated and appointed as the custodian of this fund, and upon receipt of the monies transferred to him as custodian he shall immediately open a check account in a local bank in the name of the city and entitled “advance travel expense account – Lynnwood finance director, custodian.” (Ord. 3404 § 3 (Att. A), 2021; Ord. 560 § 3, 1970)

3.44.040 Deposits – Disbursements – Administration.

Deposits to, disbursements from, and administration of this fund shall be subject to and in accordance with all of the restrictions, limitations, requirements, and other provisions of Chapter 42.24 RCW, which laws are hereby adopted by reference as a part of this chapter as though fully set forth herein, and Rules and Regulations Bulletin No. 94 of the Division of Municipal Corporations of the Office of the Washington State Auditor, dated July 15, 1969, three copies of which are kept at the office of the city clerk and the terms of which are incorporated herein. (Ord. 560 § 4, 1970)

3.44.050 Reimbursement.

Reimbursement shall be made only for actual expenses incurred by officers or employees for authorized travel, as submitted upon the required fully itemized travel expense vouchers, and all expenses, except meals, shall be substantiated by appropriate receipts to be submitted with such travel expense vouchers, in accordance with the city’s regular policies and rates as to such reimbursement. (Ord. 1095 § 1, 1979; Ord. 560 § 5, 1970)