Chapter 2.40


2.40.010  Definitions.

2.40.020  Issuance, use and control of credit cards.

2.40.010 Definitions.

As used in this chapter, "credit card" means a card or device issued under an arrangement pursuant to which the issue gives to a cardholder the privilege of obtaining credit from the issuer. (Ord. O-97-07 § 1).

2.40.020 Issuance, use and control of credit cards.

The City Council hereby adopts the following system for the issuance, use, and control of credit cards by City officials and employees:

A. The Finance Department shall implement the following system for the distribution, authorization and control, credit limits, and payment of bills related to the use of credit cards by City officials and employees.

1. Distribution. Credit cards may be checked out to those City officials, employees, and authorized contractors who, in the opinion of the Finance Department, have job responsibilities that would be facilitated by the use of a credit card and the credit card use would benefit the City.

2. Authorization and Control. The Finance Department shall develop the implementation guidelines and accounting controls to ensure the proper usage of credit cards and credit card funds.

3. Credit Limits. The Finance Department shall set credit limits on each credit card issued. The credit limit shall not exceed $2,000 without written approval of the City Manager.

4. Payment of Bills. The Finance Department shall establish and implement a written procedure for the payment of all credit card bills.

5. Unauthorized Charges. Any employee using a City-issued credit card for non-City business shall be billed for all charges on the credit card, and the City Manager or his/her designee is directed and authorized to make payroll deductions to recover any unauthorized charges. No employee shall use the City-issued credit card for non-City business use.

6. Cash Advances. Cash advances on credit cards are prohibited.

B. The Finance Department is authorized to adopt any additional procedures or policies necessary to implement the provisions of this section. (Ord. O-97-07 § 2).