Chapter 1.10
COPIES, CERTIFICATIONS AND TRANSCRIPTIONS OF CITY RECORDS
Sections:
1.10.010 Maintenance of city-wide index.
1.10.050 Modifications to fees and charges.
1.10.010 Maintenance of city-wide index.
The city council formally finds that it is unduly burdensome to maintain a city-wide index of public records and that to attempt to maintain such an index would be disruptive to the city’s operations based upon the following:
A. The initial construction and subsequent maintenance of such an index would be a financial burden upon the city.
B. The city does not have sufficient staffing available to initially prepare and subsequently maintain such a comprehensive index.
(Ord. No. 523, § 1, 3-15-12).
1.10.020 Form for request.
All persons except for city elected officials and city appointed officers or employees desiring to inspect or receive a copy of any public record of the city must make their request to the city clerk on forms specified by the city clerk.
(Ord. No. 523, § 1, 3-15-12).
1.10.030 Transcriptions.
The following procedures shall apply unless inconsistent with an order of the Grant County superior court:
A. When the city is required to prepare a verbatim written transcript of any proceeding of the city in response to a writ of review or other action filed in the superior court or any other state or federal court, the cost of preparing the same shall be borne by the party filing the action pursuant to rates and charges as proposed by the city clerk and approved by resolution of the city council. The party filing such action shall pay to the city clerk the estimated costs, as determined by the city clerk, of the preparation of the transcript based on the aforementioned rates and charges, including copying costs, and the city clerk shall thereafter have the transcript prepared.
B. Should the actual cost incurred by the city in the preparation of the transcript exceed the amount deposited with the city clerk, the party making such deposit shall be required to reimburse the city for such additional amount within ten days of notification that such amount is due or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the city be less than the estimated cost deposited, such credit due shall be reimbursed by the city to the party making the deposit.
(Ord. No. 523, § 1, 3-15-12).
1.10.040 Certification fees.
The city clerk shall establish fees for the certification of public records and such fees shall be effective upon approval by resolution of the city council. The city clerk shall determine the manner in which, as consistent with applicable law, records and groups of records are to be certified.
(Ord. No. 523, § 1, 3-15-12).
1.10.050 Modifications to fees and charges.
All fees and charges identified in this chapter may be modified by the city clerk as approved by resolution of the city council. All fees and charges established pursuant to this chapter shall reflect the actual costs of the services provided.
(Ord. No. 523, § 1, 3-15-12).